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Not another spreadsheet: Project Tracking in cbfish

Not another spreadsheet: Project Tracking in cbfish.org. An overview of the data management challenges faced by a rather large mitigation program, and the system we created to overcome those challenges. Matt Deniston, Sitka Technology Group American Fisheries Society Annual Meeting

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Not another spreadsheet: Project Tracking in cbfish

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  1. Not another spreadsheet: Project Tracking in cbfish.org An overview of the data management challenges faced by a rather large mitigation program, and the system we created to overcome those challenges. Matt Deniston, Sitka Technology Group American Fisheries Society Annual Meeting Seattle, WA, Sept 4-8, 2011

  2. The Situation: $$$ Annual expenditures have steadily increased from $2.3 million in 1980 to $310 million in 2011. Cumulative to date: over $10.5 billion.

  3. The Situation: Large Scope One of the largest environmental mitigation programs in the world • 260,000 square miles (France) • 600 active projects,1300+ total projects • MOAs signed with tribal and state entities • NOAA and USFWS regulation: Endangered Species Act

  4. The Situation: Data Chaos Draft Jan07 Decision Summary-Budget-Reqs-BOG-Apr08 Traditional tools of memos, spreadsheets, mini databases no longer worked Public Comments ‘07 ISRP Review 5 FY07 Budgets v.23 In Lieu Ratings Jul07 Capital Ratings Jul07 Fish Accord DRAFT budgets Budget Change Requests UPA Projects Mar2005 Decision History Expenditures FY05-06

  5. The Situation: Regulatory Pressures Biological Opinions have significantly increased demand for reporting and tracking ColumbiaBasin Fish & WildlifeProgram

  6. The Situation: ??? Results Lack of a sustained rebound in the salmon and steelhead runs makes no one happy… Source: Fish Passage Center, www.fpc.org/adultsalmon/adultqueries/Adult_Annual_Totals_Query_Results.asp

  7. The Challenge To design and build a transparent web-based system for managing the program’s obligations, objectives, activities, and accomplishments. Obligations • NW Power Act • ESA – BiOps • Fish Accord 10 year agreements Objectives Wildlife Columbia Basin Fish & Wildlife Program ResidentFish • {title} • {text} AnadromousFish • Activities • Budgeting • Portfolio Analysis • Project Reviews Accomplishments

  8. The Solution: cbfish.org

  9. Schedule & Key Deliverables Project Records & Budgets Interactive Maps & Reports Project Proposals & Change Requests Dashboards& Web Services 10/1/2008 10/1/2009 9/30/2010 New System of Record / Process Improvements Improved Info / Analytics

  10. Approach for design & development of cbfish.org • Iterative & collaborative • Requirements evolve with real-world use • Updates to software every 2 weeks • Continuous feedback loop Design Requirements Deliver Analysis Time System Capability

  11. Extreme Makeover

  12. Ways to view/manage a project Example project: “Avian Predation on Juvenile Salmonids”

  13. Data visualizations: High Level Indicator charts

  14. Data visualizations: Accomplishments by ESU

  15. Benefits of cbfish.org • Provides transparent public access • Centralizes info for easy access and sharing • Tracks progress towards obligations and objectives • Delivers new insights into accomplishments & areas where more is needed • Enables program to grow – more restoration, more research and monitoring, etc.

  16. Questions? Thanks for your time! Matt Deniston, matt@sitkatech.com

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