Welcome to the Facilities and Maintenance Department’s

1. Welcome to the Facilities and Maintenance Department’s School Advisory Council Conference September 30, 2008

2. Program Outline • Who are we? • What do we do? • Why do we do it? • How Long Do Projects Take? • How much do Projects Cost? • Who do you contact if you have a question or have a building problem?

3. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston Long Range Planning and Permitting Services Mr. Chris Crowe (14 total employees) Design and Construction Services Mr. Jose Manent (13 total employees) Maintenance Department Mr. Clyde Wells (131 total employees) The SDOC Maintenance and Facilities Department is under the Direction of Mr. Eric Houston, Assistant Superintendent for the District. The above support areas within the Maintenance & Facilities Department include 29 employees in Facilities and 131 employees in Maintenance.

4. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston Long Range Planning and Permitting Services Mr. Chris Crowe (14 total employees) Design and Construction Services Mr. Jose Manent (13 total employees) Maintenance Department Mr. Clyde Wells (131 total employees) Long Range Planning and Permitting Services

5. Long Range Planning- What Do We Do? Long Range Planning to Serve the Needs of Students in the Future. School Concurrency Management Property Acquisition for New Schools and Ancillary Needs Coordinate School Planning with Local Government (City of Kissimmee, City of St. Cloud and Osceola County).

6. Long Range Planning- Why Do We Do It? To create student stations when warranted by growth. To ensure strategic siting of new schools, so they are located to serve the communities and students they serve. To efficiently manage the number of portables on school campuses. State Law enacted in 2005 (Senate Bill 360) mandates School Concurrency.

7. School Concurrency A Requirement that Public School Facilities Needed to Maintain the Adopted Level of Service are in Place Prior To or Concurrent With the Impacts of New Residential Development School Capacity Considered in the Approval Process for New Residential Development Collaborative Coordination and Information Sharing with Local Governments

8. Important Topics • Challenges to Public School Facilities • How Have We Managed to Serve Students So Far? • What are Our Capital Renewal Needs? • What Growth is Coming? • What are Our Plans for Serving the Needs of Future Growth?

9. Challenges for Public School Facilities • Inadequate Sources of School Funding • New Construction- Impact Fee Revenues, due to economic downturn, have been reduced from $42 million to $18 million in 2008-2009. • Capital Renewal and Replacement- State reduces districts tax revenue base from $2 million to $1.75 million. • Impact of Class Size Reduction Amendment on School Capacity • Accelerated Rate of Growth, 2000-2007.

10. Schools Greater Than 30Years Old(Comprehensive Capital Renewal or Replacement) • Ross E. Jefferies Elem. • Highlands Ave. Elem. • Thacker Ave. Elem. • Michigan Ave. Elem. • Osceola High • St. Cloud High • Osceola Co. School for the Arts • Special Programs Admin. Office in St. Cloud (formerly COPE) • Denn John Middle School • St. Cloud Middle School • Maintenance Building

11. Where Are We Now? SDOC 5 Year Tentative Work Plan includes: 3 new elementary schools and land for 1 more 1 new middle school and land for 1 more Land for 1 new high school Comprehensive renovation of 2 high schools & 1 elementary school 62 classroom additions to various campuses The School District of Osceola County is building the most cost effective new school designs in Central Florida.

12. SDOC WAS IN FLORIDA’s TOP 10! RATE OF STUDENT GROWTH 1997/1998 28,657 students 2003/2004 39,919 students 2007/2008 52,300 students 2008/2009 51,600 students (opening enrollment) SDOC’s historical student growth has typically been approximately 3000 students per year. The growth from SY06/07 to SY07/08 was only 1200 students. SDOC saw the first decrease in enrollment in many years in 2008-2009.

13. How Have We Managed to Serve Growth So Far? • Building New Schools and Classroom Additions • Use Creative Approaches to Provide New Student Stations • Aggressive Charter School Program • Use of Educational Facilities Benefit District • Public / Private Partnerships • Portables • District Long Range Planning Committee

14. Planning for Growth The East Shore Planning Area is comprised of 6 DRIs Student Impact on School District: 6,765 Elementary 2,958 Middle 4,146 High New Schools will be Needed to Serve the Students in this Area: 8 Elementary Schools 2 Middle Schools 2 High Schools

16. Permitting ServicesWhat do we do? Permitting Services was developed to establish and implement a plan review, on-site construction inspection, and building code enforcement program. Permitting Services administers the review of plans and specifications to ensure compliance with adopted codes and standards for the School District of Osceola County. Services Provided Permitting Plan Review Pre-Application Assistance Code Interpretation Contractor Tracking Inspections

17. Why Permitting Services? • To protect the public’s life, safety, health, and welfare in the building environment. • To ensure compliance to Florida Building Code (FBC) • To ensure compliance to State Requirements for Educational Facilities (SREF) • To ensure a timely review of school design

18. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston Long Range Planning and Permitting Services Mr. Chris Crowe (14 total employees) Design and Construction Services Mr. Jose Manent (13 total employees) Maintenance Department Mr. Clyde Wells (131 total employees) Design & Construction Services

19. Design & Construction Services…….What do We Do? • Assist Mr. Houston and School Administrators in identifying Facility Design & Construction projects. Assist in determining Project Scope and Priority of Project. • Establish Schedule/Budgets for Capital Projects approved by the School Board • Manage the Design and Construction Contracts and Processes and implement the construction delivery of the work

20. Design & Construction Services…............What do We Do? • Direct the competitive selection process for Construction Managers, Contractors, and other vendors that construct the District’s capital construction projects • Assist Maintenance Department with any warranty items as needed during the Warranty Phase of the project • Provides on-going coordination and communication with Maintenance Department as well as other District departments and school location personnel to meet the District’s goals and objectives pertaining to District facilities

21. Design & Construction Services…...Why Do We do It? • Board Mission Statement “Education Which Inspires All To Their Highest Potential” • Facilities and Maintenance Department’s Mission Statement “The Facilities and Maintenance Department’s mission is to provide timely delivery of educational facilities, products, and related services of the highest professional quality, within the budget amounts approved by the School Board of Osceola County Florida” • Superintendent’s Goals/Objectives Pertaining to Facilities “Develop schools that are low maintenance, durable, and cost effective” “Develop policies/procedures to provide timely maintenance services to all facilities” “Research alternatives for maximizing facility usage” • 5-year Capital Plan Requirements (Required by Law) • All Operations Governed by Florida Statute, Dept. of Education State Requirements for Educational Facilities (SREF), and the Florida Building Code

22. Design & Construction Services….....How Do We Do It? Capital Project Planning Yearly Cycle Jan/Feb Schools Place Capital Project Requests Mar/Apr Facilities/Maintenance evaluates capital requests & establishes prelim. budgets/priorities for submitted projects May Capital Outlay Committee Meetings for review and final recommendation for Capital Project List

23. Design & Construction Services…....HowDo We Do It? Capital Project Planning Yearly Cycle June Facilities finalizes budget amounts for recommended List of Projects and provides to SDOC for incorporation into District budget. Final Capital Committee review of Project List; Revenue Projections received from State and final adjustments made to align project costs with available revenues July Board Review and approval

24. Design & Construction ServicesWhat do We Do?2008/2009 Capital Work Plan • Renovations/Remodeling to Schools - approx. $9,200,000 • Life Safety /Code Items @ Schools- approx. $3,600,000 • New Schools or Additions to Schools - approx. $94,300,000 79 Projects, ranging in size from $5,000 to $16,000,000 2008/2009 New School Projects Currently Underway • New Harmony Community School, (Elementary “J”) (open August 2008) • New Alternative Education Center, (New Beginnings) (open January 2009) • New Elementary School “L”, (Poinciana) (open August 2009) • New Elementary School “M” (Narcoossee) • New Middle School “CC” (open August 2009)

25. Design & Construction ServicesWhat do We Do?2008/2009 Capital Work Plan (continued) • New Auditorium Building at Poinciana High School (open August 2009) • Osceola County School for the Arts HVAC Renovation (open March 2009) • Comprehensive Renovations at Osceola High School & St. Cloud High School (2007-2011 built in multiple phases) 2008/2009 Notable Renovations and Additions 2007/2008 New School Projects Recently Completed and Opened • Neptune Elementary School (August 2007) • Flora Ridge Elementary School (January 2008) • Liberty High School (August 2007) • Harmony Community School (August 2008)

27. Liberty High School

28. Liberty High School

29. Liberty High School

30. Liberty High School

31. Harmony Elementary

32. Harmony Elementary

33. Harmony Elementary

34. Harmony Elementary

35. Sports Authority Conversion

36. Sports Authority Conversion

37. Sports Authority Conversion

38. Flora Ridge Elementary

39. Neptune Elementary

40. Neptune Elementary

41. Elementary L (Poinciana)

42. Elementary M (Narcoossee)

43. How Long Do Projects Take? GENERAL TIME FRAMES FOR PROJECT IMPLEMENTATION

44. Maintenance & Facilities Department Assistant Superintendent for Facilities and Maintenance Department Mr. Eric Shawn Houston Long Range Planning and Permitting Services Mr. Chris Crowe (14 total employees) Design and Construction Services Mr. Jose Manent (13 total employees) Maintenance Department Mr. Clyde Wells (131 total employees) Maintenance Department

45. Employee Statistics • Maintenance Department has a total of 131 employees • 9 custodians • 95 tradesmen • The School District has approximately 7 million square feet of building space. • The state standard for tradesmen per square foot is 1:45,000 square feet. • The Maintenance Department ratio is 1:71,000 • The department would require a total of 155 tradesmen to meet the state standard.

46. Maintenance Warehouse Annual Purchasing • Over the course of a year the Maintenance Department processes approximately 7,500 purchase orders and 3,200 purchasing card orders totaling on average $12,000,000 • The Maintenance Warehouse has nearly 5,000 parts in inventory which total over $880,000. Warehouse Inventory

47. Work Order Statistics • In the school year 2007-2008 the Maintenance Department expects to receive a total of 30,729 work orders and complete 31,693 work orders. • Work Orders are categorized into 3 areas- • General Maintenance = 20,677 received and 21,438 completed • Health and Safety = 1,554 received and 1,489 completed • Preventive Maintenance = 8,498 received and 8,766 completed

48. Maintenance Department Service Areas Director of Maintenance Department Assistant Director of Maintenance Department Zone A and Fire Alarm Manager Zone B Manager Zone C Manager Zone D Manager Mechanical Manager Small Projects/Portable Manager

49. Facilities Served Maintenance serves approximately 66 facilities: • 21 Elementary Schools • 7 Middle Schools • 8 High Schools • 4 Multi-level • 20 Ancillary • 6 Charters (2 facilities are maintained by the District. At 4 facilities the department maintains the kitchen only)

50. Maintenance Services Provided Cabinetry Carpentry Concrete Electrical Fencing Fire Alarm Grounds HVAC and Refrigeration Kitchen Equipment Locks Painting Pest Control Plumbing Roofing Vehicle Repairs Welding