June 5, 2014

1. June 5, 2014

2. Agenda Welcome Introductions NMTIE Event Recap Discussion on Consortium Group Structure Leadership Group Technical Architecture Training Contracts & RFP Security NM Banner XE Roadmap/Timeline

3. Welcome Introductions • NMSU • Pamela Jeffries, Sr. Director, Enterprise Application Services • Pankaj Sharma, ICT Project Management Office • Alejandro Garcia, ICT Project Management Office • Grace La Torra, ICT Project Management Office • CNM • Joe Gieri, Office of IT Services Executive Director • Ray Avila, Enterprise Application Director • UNM • Duane Arruti, IT Applications Director • Paige Briggs, IT Applications Manager

4. NMTIE Event Recap Inaugural Banner Track effort at NMTIE • Best Practices for Implementing Banner XE (Alan Hansen, VP of Product Enhancement at Ellucian) • Lessons Learned from a Beta Partner (TTU) • Planning and Preparation (NMSU, UNM) • Chartering a NM Banner Consortium (Round Table) • Existing Collaborative Groups • Benefits/Concerns of a Consortium • Proposed Structures/Subcommittees

5. Existing Collaborative Groups • CHECS • NM Independent Community College • NM Financial Aid group • Registrars NM Registrars Group • NM IT Exchange (smaller version of Banner Consortium) • NM Oracle Users Group • Security Group

6. Benefits/Concerns of a Consortium Benefits: • Training • Standardization • Cost Benefits • Sharing • Idea & Collaboration • Best practices • No duplications of effort • Common reporting  - HED • Simplify state data • 3rd Party Integration & inventory/version/contact/issues • Leverage buying power • Concerns: • More meetings • Consensus • Fizzle with no bang • Different priorities and timelines • All our eggs in one basket • Need more users in the consortium • to balance technical • Funding considerations • Legislators • Focus

7. Brainstorming on Subcommittees • Leadership Committee to cover structure and communication • Technical Architecture Group • Module specific with Tech and Users • Training Group • Contracts/RFP Group reviewing agreements • CHECS? (What are they currently doing) • Reporting/Data Management • Ellucian Code Repository • Community/Outreach • Security • Compliance • Leveraging shared infrastructure/Service Center Model • Common Infrastructure Group • Common App Development Group • DBA

8. Discussion on Consortium Group Structure • The purpose of each group is • To be a forum for exchange of ideas, • To identify common problems, and • To collaborate on scalable common solutions

9. Discussion on Consortium Group Structure • Leadership • Provide strategic guidance to the consortium • Technical Architecture • Identify opportunities for standardizing technical architecture across the state and propose recommended scalable technical architecture(s) • Training • Identify common training needs and propose a recommended training curriculum for consortium members

10. Discussion on Consortium Group Structure • Contracts & RFP • Identify opportunities for collective bargaining with vendors • Security • Identify common security needs and recommend a scalable security framework

11. Discussion on Consortium Group Structure • Discussion points • Process for constituting the groups • Open enrollment or through nomination by respective institutions? • How do we appropriately balance representation? • Chartering the groups • What is the charge of each group?

12. NM Banner XE Roadmap/Timeline

16. Closing and Next Steps