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WELCOME TO WCF Webinar Series – Certificates of Origin (COs)

WELCOME TO WCF Webinar Series – Certificates of Origin (COs) Steve Baker ,   Manager of International Trade Certification for the British Chambers of Commerce, will be our featured speaker Luz Rodriguez , Project Manager at ICC World Chambers Federation, will be our host

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WELCOME TO WCF Webinar Series – Certificates of Origin (COs)

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  1. WELCOME TO WCF Webinar Series – Certificates of Origin (COs) Steve Baker,  Manager of International Trade Certification for the British Chambers of Commerce, will be our featured speaker Luz Rodriguez, Project Manager at ICC World Chambers Federation, will be our host Enjoy the session! www.worldchambersfederation.org

  2. TODAY’S SESSION: • What are COs and why they are needed? • How to determine and establish origin? • Essential procedures and checklists for issuing COs • Confidentiality rules and anti-fraud measures • Customer care procedures for quality service, consistency and confidentiality • COs trends – PCOs and ECOs

  3. WHAT IS A CO? A Certificate of Origin (CO) is a document attesting that goods in a particular export shipment are wholly obtained or produced or manufactured or processed in a particular country Example: UK history and structure European Community - CO

  4. EXAMPLES OF CO FORMS International Template for COs Kyoto Convention - 1999 Dubai Chamber of Commerce and Industry - UAE CCPIT/CCOIC - China

  5. HISTORY • 1973 - UK joined European Community • European regulations • European Certificate of Origin • 1991 - The Memorandum of Understanding (MOU) between BERR (DTI) and British Chamber of Commerce (BCC) was signed

  6. HISTORY • The MOU set out the relationship between BERR (DTI) & BCC, it brought about 2 main changes: • Issuing bodies are authorized by BERR (DTI) • The requirement for certification staff to be trained • Training funded by issuers quarterly fee

  7. STANDARDS OF AUTHORITY • Training • “Certificate of Competence” • Mandatory staff certification: 2 people + • Renewed every 3 years following mandatory refresher course • Authorized signatories • Contact ICC World Chambers Federation • Inspection • Regular programme of inspection to ensure adequate facilities • Storage provisions for maintenance of records and files • Security to safeguard all confidential trade documents

  8. STRUCTURE • Department of Trade & Industry (now known as BERR) • British Chambers of Commerce (BCC) • Certification Practitioners Group (CPG) • Issuing bodies

  9. UPON APPLICATION • Obtain from applicant valid undertaking agreeing to: • Abide by the rules • Indemnify the issuing body against future claims for errors in certificates • List of authorized signatories from applicant, renewable annually • Formal undertakings must be renewed every 2 years, unless they are combined with a signature list as one form, when they must be renewed annually

  10. THE CERTIFICATE OF ORIGIN • Why needed • Official reasons • Importing country regulations • Commercial reasons • Customer request • Financial reasons • Letter of credit

  11. ABOUT ORIGIN • Exporters must declare the origin of goods and complete the reverse of the application (pink) copy of the CO • It is important that documentation staff understand the rules of origin that apply to certificates

  12. ABOUT ORIGIN European community regulations have 2 different sets of rules for determining origin: • Non preferential rules of origin for COs • Preferential origin rules for EUR1/ATR/suppliers declarations

  13. 2009 WCF WORLD COs SURVEY RESULTS 12 MILLION COs Switzerland 130,000 Belgium 229,000 France 455,000 Dubai 600,000 Turkey 700,000 Italy 750,000 China 3 million

  14. ABOUT ORIGIN Non Preferential Origin • European community regulations 2913/92 and 2454/93 apply • Both sets of rules are in PROCEDURES MANUAL

  15. ABOUT ORIGIN Preferential Origin • Movement of goods between EC and countries with a preferential trade agreement • EUR1 or ATR certificates required • Chambers now authenticate these documents • HM revenue and customs are responsible for verification of origin status • Rules and procedures contained in customs notices 812, 827, 828 & 832

  16. HOW TO ESTABLISH ORIGIN • Identify goods • Goods must be clearly identified • Normal trade descriptions should be used • Brand names should NOT be used on their own

  17. HOW TO ESTABLISH ORIGIN • Applicant makes origin claim on reverse of application (pink) copy • Each of the 3 possible origin claims has specific criteria which the goods must satisfy

  18. HOW TO ESTABLISH ORIGIN • Box 1 will be ticked where the goods are wholly obtained or produced in the UK • Animal, vegetable or mineral products (incl. fish) • Products made exclusively from any of these • Scrap, waste or used products for recycling

  19. HOW TO ESTABLISH ORIGIN • Box 2 should be ticked where the goods are of UK origin by virtue of the processing that the goods have been subjected to in the UK i.e. because of economically justified substantial process

  20. HOW TO ESTABLISH ORIGIN • Box 3 is completed where the goods are not of UK origin • Supporting proof of origin is required • Check the evidence provided • Does it clearly support the origin claim • If in doubt request further proof

  21. REVISION OF CERTIFICATION PROCESS • 4 primary checking operations • Formal undertaking • Signature • Face checking • Accuracy of origin claim

  22. THE CERTIFICATION PROCESS • Formal undertaking • Is a formal undertaking from the applicant held on file? • Must be renewed every 2 years (annually if combined with signature list) • Company agrees to abide by Standard Rules and indemnifies Chamber against inaccuracy of documents • A template of a formal undertaking and letters of indemnity for members and non-members are available in the ICC WCF International CO Guidelines

  23. THE CERTIFICATION PROCESS • Signatures • A list of authorized signatories must be held on file • Specimen signatures must be provided (renewed annually)

  24. THE CERTIFICATION PROCESS • Face Checking • Is product described in sufficient detail • Are all necessary fields completed • Are all documents consistent • Metric system must be used

  25. THE CERTIFICATION PROCESS • Accuracy of origin claim • Origin claim must be checked • Supporting documents • Insufficient evidence - further proof required • Possible company visit? • Maybe a phone call sufficient

  26. THE CERTIFICATION PROCESS Remember the 4 primary checking operations: • Formal undertaking • Signature • Face checking • Accuracy of origin claim

  27. THE CERTIFICATION PROCESS • Double Checking • Once the entire checking operation is complete the documents should be passed to another staff member to be double checked

  28. THE CERTIFICATION PROCESS • Stamping and signing • When satisfied certify the certificate • The official stamp applied to box 8 • Authorized signatory signs in box 8(CEOs must attend Certification Assessment course) • Authorized signatory name stamp to box 8 This procedure will vary for EXPRESS CERTIFICATES

  29. CERTIFICATION OF INVOICES AND DOCS • Issuing bodies authenticate the signature on invoices, packing lists, declarations etc. • Face check for obvious errors or statements that are clearly false

  30. CONFIDENTIALITY • Office environment • Duty of confidentiality to customer • Quiet area • Visitsby external organizations - Fraud Squad, MI5, HM Revenue & Customs (HMRC) - see next slide

  31. FRAUD • Inform your chief executive immediately • Ensure there is an appropriate statutory order before handing over documents for examination • For further advice contact WCF

  32. CUSTOMER CARE • Quality Service • Follow CPG guidelines • Checks are necessary to avoid delays for goods and payments • If documents are incorrect advise in friendly but firm manner and offer assistance where needed

  33. CUSTOMER CARE • Consistency: • Companies need to feel confident in the consistency of service offered by the chamber network • Companies should be made aware of opening times for documentation • Pricing • Availability of e-Cert for EC and Arab docs

  34. CUSTOMER CARE • Confidentiality • Segregation of personal callers • Stamping of documents away from the public area

  35. RECENT CO TRENDS • Preferential Certificates of Origin (PCO) • Electronic Certificates of Origin (ECO)

  36. WCF SUPPORT TO CHAMBERS • ICC WCF CO Task Force • ICC WCF International CO Guidelines (www.iccbooks.com)

  37. Thank you for participating in our WCF Webinar on COs! CONTACT: Steve Baker s.baker@britishchambers.org.uk +44 24 7647 2538 British Chambers of Commerce Luz Rodriguez lrz@iccwbo.org +33 1 49 53 28 42 ICC World Chambers Federation 38 Cours Albert 1er 75008 Paris, France LISTEN: To a recording of this webinar at: www.iccwbo.org/wcf on the COs page of our webinar series CongressLink www.worldchambersfederation.org www.worldchambersfederation.org

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