Central Kansas Chapter July 2009

1. Central Kansas ChapterJuly 2009

2. Chapter Membership • 2008-2009 Chapter President: Jim Mullen • Wichita, KS • # of Members: 37 • Current #: 35 • Chapter Size Category: Small • Membership Goal for 2008-09: N/A • Recruiting and Contacting: N/A • Educational meetings were held on second Tuesday in September, November, January, May, and June. • Methods of communicating with members were mainly email, newsletter, website and board member person-to-person contact. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

3. Board of Directors • 7 Members • Positions: Immediate Past Pres, President, VP, Secretary, Treasurer, Arrangements, Web Master • Meetings: monthly, alternate with face-to-face and teleconference • Good: Group works well together • Challenges: volunteers for committees, recruiting members, finding affordable local speakers • Board Transition of Members: Done in July • Recruiting/Succession planning: N/A Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

4. September 2008 • Meeting Date: September 7, 2008 • Time of Day: lunch • Attendance #’s: 11 members • Topic: “Information Security for Home and Business” • Speaker: Mark Westbrock • Comments: Interactive and well received program, many takeaways Elevating Leadership in the Rocky Mountains – ARMA 2009 Central KS Chapter Report

5. November 2008 • Nov. 18 • Time of Day: 3:00-5:00 • Attendance #’s: 8 members, 2 non-member • Topic: “Third Party Due Diligence: Protecting Your Hosted Records” • Speaker: Sheri Nystedt • Comments: Audience participation most interactive to date Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

6. January 2009 • Meeting Date: Jan. 13, 2009 • Time of Day: Lunch • Attendance #’s: 12 members, 3 non-members • Topic: “Records Management 2.0” • Speaker: Jesse Wilkins, Access Sciences • Comments: This was the first try at a live webinar. Went well but ran out of time.Most recorded takeaways to date. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

7. April 2009 Meeting Date – April 8 Spring Seminar—see slide #11 Elevating Leadership in the Rocky Mountains – ARMA 2009 – [name] Chapter Report 7

8. May 2009 • Meeting Date: May 12 • Time of Day: Lunch • Attendance #’s: 12 members, 8 non-members • Topic: “E Waste Recycling” Election of Officers • Speaker: Jo Oliver, Sedgwick County • Comments: This meeting was a “no charge” meeting to attendees. We did a BYOL (bring your own lunch). Well attended. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

9. June 2009 • Meeting Date: June 9 • Time of Day: Lunch • Attendance #’s: 9 Members • Topic: “How Sedgwick County Government Complies with The Kansas Open Records Act” • Speaker: Doug King, Sedgwick County Government • Comments: Very informative regarding Sedgwick County’s FOIA Process. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

10. Seminar Report • Topic(s): “Why are RIM Standards & Best Practices Important?”; “Fire to Firewalls—Information Values & Risks” “Best Practices for Long-term Retention of ESI” “Business Continuity-Dealing with Disasters & Incident Command Process” RIM exercise • Speaker(s): Kevin Joerling, ARMA; Katie Johnson, Upshaw Johnson Company; Ron Roberts, Devon Energy • Meeting Date: April 8 • Attendance #’s: 8 members, 1 non-member • Vendor Involvement/support: Had 3 vendors, great response • Comments: The attendance was disappointing. Attendees’ response was positive. Profit $646 thanks to vendors and grant from region. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

11. Special Projects • Community Involvement: Donated $200 to Advocates to EndChronic Homelessness Winter Overflow Shelter • Vendor relationships: currently 3 vendor members • Other professional organization projects/relationships: President presenting to Association of Legal Administrators at beginning 2009-2010 year and presenting to Lorman Education Services in August, 2009. • Promotions: “free” meeting to attendees • Scholarship programs/promotions: REAP (RIM Education Assistance Program). Gave away a registration for 2010 Leadership conference. Also used to send an extra person to Leadership conference this year. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

12. Special Projects – Board of Directors • Purchased a projector and Webmaster built a carrying case for transporting. • Developed chapter logo. The work was done by a volunteer. Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

13. Good, Challenging & Different • What went really good this year: Good vendor support/sponsorship, membership remained consistent, added an extra meeting this year (free promo meeting) • What really challenged the Board and/or Chapter this year: Filling committee positions, economic downturn, decrease in attendance at meetings, speaker solutions • Thinking back what would the BOD or could the BOD have done different or would try next time: Try to set up programs prior to chapter year beginning Try to get some “case study” speakers Make sure to get info out to members on timely basis (meetings & spring seminar) Better organization, consistency with planning/communications Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report

14. Conclusion • Work toward getting speakers lined up prior to September. • Utilizing new technology for meetings (webinar, etc.) • HOPE!!! Elevating Leadership in the Rocky Mountains – ARMA 2009 – Central KS Chapter Report