Institutional Controls Update for the National GIS Work Group September 16, 2003

1. Institutional Controls Update for the National GIS Work GroupSeptember 16, 2003

2. Presentation Objectives • Policy Background • New Tools • Guidance • IC Tracking System/Network Activities • “One-Call” Pilots

3. What Is An IC? • Non-engineered administrative or legal controls that limit land or resource use and/or protect the integrity of a remedy

4. When Are ICs Used? • Used when contamination is first discovered to limit exposure • Used during cleanups • Used when residual contamination is left in place after site cleanup

5. What Are ICs Used For? • Two primary purposes: • Minimize the potential for exposure to contaminants • Protect the integrity of the remedy

6. How Do ICs Work? • Work by • Limiting land or resource use • Providing information to modify behavior

7. When are ICs Necessary • Threshold for ICs • Unlimited use and unrestricted exposure • Site-specific determination • Residential v. UU/UE

8. IC Categories • Four general categories of ICs • Governmental Controls • zoning and permits • Proprietary Controls • easements and covenants • Enforcement and Permit Tools with IC Components • consent decrees, orders and permits • Informational Devices • deed notice and state registries

9. Guidance Development New IC Tools

10. Guidance • Completed • A Site Managers Guide to Identifying, Evaluating and Selecting ICs • Draft • Guide to Implementing, Monitoring and Enforcing ICs. • http://www.epa.gov/superfund/action/ic

11. Planned Guidance • ICs and Communities • Draft for Regional Review – Fall 03 • Developing IC Implementation Plans • Draft – Fall 03 • Developing Full Life-Cycle Cost Estimates for ICs • Draft – Spring 04

12. Progress IC Tracking

13. IC Tracking System • Clear need to track life-cycle of ICs • Cross-program • Approach • Develop a system for Superfund sites • Encourage a network for other sites • GIS Map based • Web-enabled for stakeholder access to information

14. Focus Groups • Developed a data category form • Conducted focus groups • Headquarters Group - June 5 • States Focus Group - June 18-19 • Regional Focus Group - June 26-27 • Other Federal Agencies - July 23-24 • Non-regulated-industry - October 8 • Local Agencies - October 10-11 • Policy Think-Tanks - October 22

15. IC Light Development • EPA’s first cut at a cross-program Data Entry System • Based on the 33 data categories • Designed to test data entry • Difficulty in obtaining information • Difficulty in entering data • Cost of data development/entry • Benefits of data

16. Overview of IC Tracking Secure Website (GIS) Site-specific security for parties monitoring, implementing and enforcing Public Website (GIS) Public Website will provide a map with streets, rivers, and major land features for context. EPA IC Tracking Database States Local Government Tribes Responsible Parties Industry IC systems Other Federal Agencies CDX

17. IC Light • Screen Shots of IC Light - here

22. ICs Select the ‘zoom in’ tool and draw a rectangle around Wisconsin Institutional Controls is now the active layer

23. ICs • 3 ICs are in this window: • Refuse Hideaway • Stoughton • Hagen Farms Institutional Controls is now the active layer

25. National Workshop • National Workshop on IC Tracking - October 28-30, 2003 • 63 Total attendees from different focus groups • Discussion of Tracking Systems evaluated • Present 33 data categories • Advance national tracking concept • Discuss: inputs, systems and outputs • Develop an Action Plan

26. Data Registry Meeting • Conducted May 12-14, 2003 in Chicago • 60 Federal, State, local and industry representatives • To develop a common registry of terms for tracking • data elements • data definitions • database format • Begin discussion of GIS requirements

27. Data Gathering/Data Entry Pilots • Regional data entry pilots for IC Light • Region 5 – Superfund • Region 6 – RCRA • Region 5 – RCRA • Region 9 - UST • Concurrently working on GIS platform pilots

28. Data Sharing Pilots • State Pilots • Preliminary discussions with NJ - 03 • State/Local Pilot • Preliminary discussions with MO&Kansas City – 03 • DOE GEMS pilot – 03 • Preliminary discussions with General Motors/BP/DuPont on Data pilots • Private Industry Pilot – 03 • Terradex in Silicon Valley California • Local permitting software

29. Pilots and Progress One-Call Tools

30. Purpose of One-Call Systems • Protect Underground Utilities • Service disruptions • Protect excavator health and safety • Protect the environment • Typically from releases

31. Overview of One-Call Systems • 50 Separate State One-Call Statutes • 66 One-Call Systems in 50 States • Purpose of Systems is Directed at Protection of Underground Utilities • Overwhelming Majority Organized as Nonprofit Corporations • Some Operated, Under Contract, by For-Profit Corporations

32. Overview (cont.) • Governed by Board of Directors • Typically major utilities • Develop/approve by-laws

33. Regional/state Pilots • Region 5/Wisconsin • GIS based system • Problems with over-notification • Vague description • Added buffer • Remarking • Third Party software fix

34. One-Call Pilots (Cont.) • Region 3/Pennsylvania • 2-Dimensional Bar Code • Map size problems • Region 2/New York • Online information access • Initial scoping

35. Conclusions • IC Tracking System will be provide the public information on ICs in their community • The IC Tracking System will be helpful to government agencies in implementing, monitoring and enforcing ICs • The IC Tracking System will rely upon state/tribal/local data • Expect an operational system in 2004

36. Contact Information • Michael Bellot • 703-603-8905 • Bellot.Michael@epa.gov • Larry Zaragoza • 703-603-8867 • Zaragoza.Larry@EPA.gov