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Travel Rules Kristin Ellis & Amanda Kenner

Travel Rules Kristin Ellis & Amanda Kenner. Agenda. Introductions New in Travel Issues We Have Seen General Rules Websites Discussion Format for Questions. Travel Facts. Total NYS spending on travel: $44,382,049 on the travel card $73,466,244 in reimbursements to travelers

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Travel Rules Kristin Ellis & Amanda Kenner

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  1. Travel Rules Kristin Ellis & Amanda Kenner

  2. Agenda • Introductions • New in Travel • Issues We Have Seen • General Rules • Websites • Discussion • Format for Questions Office of Operations 2009 Fall Conference

  3. Travel Facts Total NYS spending on travel: • $44,382,049 on the travel card • $73,466,244 in reimbursements to travelers • Grand Total $117,848,293 Office of Operations 2009 Fall Conference

  4. Websites • OSC- rules • GOER- links for planning and links to other State agencies • OGS contracts • Car Rental Office of Operations 2009 Fall Conference

  5. Letter to Agency Heads A letter was sent out on 2/13/09 with 3 important reminders: • Certification of vouchers- Commissioners • Exceeding lodging rates • Personal use of state travel cards Office of Operations 2009 Fall Conference

  6. G-Bulletin 236 • Appropriate use of NYS Citibank travel card • Using the card in travel status • Cardholder’s responsibilities Office of Operations 2009 Fall Conference

  7. Office of Taxpayer Accountability Directive sent out to all agency heads in an effort to reduce wasteful spending and focus on travel practices. • Most efficient mode of transportation • Trip Calculator Office of Operations 2009 Fall Conference

  8. New Per Diem Rates • Meal allowances have increased • Affects the 80/20 split • CONUS: $70 lodging/$46 meals & incidentals • http://osc.state.ny.us/agencies/travel/meals.htm • Some NYS hotel per diems have decreased Office of Operations 2009 Fall Conference

  9. Cancellations • Who should pay? • What does the travel manual say? • How do you handle it in your agency? Office of Operations 2009 Fall Conference

  10. Planning Travel Use contracts • Rental Car • Air • Travel Agents • Travel Authorizations Office of Operations 2009 Fall Conference

  11. Per Diems • Day vs. Overnight • Unreceipted (Method 1) • Receipted (Method 2)- GSA • Extra meals • Exceeding the lodging rate Office of Operations 2009 Fall Conference

  12. Transportation • Train • State Car • Personal Vehicle • Air Office of Operations 2009 Fall Conference

  13. Official Station • Determines when you are in travel status • Affects the areas you can be reimbursed for traveling to Office of Operations 2009 Fall Conference

  14. Taxability • Tax home (in city where work is located) • What are the tax implications if the assigned official station is not the location a traveler normally works? Office of Operations 2009 Fall Conference

  15. Taxable Travel • Day Trips • Exceeding mileage • Exceeding per diems • More than one year in one location Office of Operations 2009 Fall Conference

  16. Questions Office of Operations 2009 Fall Conference

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