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Written Assessments

Get ready for written assessments! Ensure invigilators have handbooks, check special arrangements, follow assessment timetables, and stick barcode labels. Helpful support for Non-Chinese Students provided.

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Written Assessments

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  1. Written Assessments

  2. Reminder – Written Assessments • 1 carton containing Invigilators’ Handbook for use at the Written Assessments will be delivered on 2 Jun • AAS should distribute the Invigilators’ Handbooks to concerned teachers before the assessment

  3. Reminder – Written Assessments • Barcode labels are generated from the school data submitted as at 7 Mar 2011 • Teachers are NOT permitted to invigilate their own subject classes • Remind the Invigilators to bring along their personal copies of the Invigilators’ Handbook for use at the assessment sessions

  4. Reminder – Written Assessments • Reporting discrepancies of student data / new students on the assessment day through completing the Student Data Amendment Form. The Form will be provided in the AAS’s Working File and available on the TSA Website

  5. Delivery of Assessment Materials • is appointed • On 16 or 17 June 2011 • Between 8:00 am to 5:00 pm • Same receipt procedures as Oral Assessments

  6. With assessment date and subject(s) Stationery Box (no. 1) with the total number of boxes received

  7. Time of Assessment • All schools to start at 8:45 am on both days (with 15 minutes flexibility) • Students with special needs may start earlier • All schools must follow the assessment timetables given in the Quick Guide Part 5B – Instructions to AAS • All schools must finish the assessments no later than 1:15 p.m.

  8. Checklists for Written Assessments • Schools can view the checklists from the TSA Website (www.bca.hkeaa.edu.hk) from 2 June 2011 (NOT required to be printed out for use on the assessment days)

  9. Photo around 3 piles of assessment materials for for the written assessments 3 different classes

  10. 36-copy  12-copy 

  11. Checklists for Written Assessments • Checklist for special arrangements

  12. Special Arrangements – WS6 • Students requiring enlarged question papers will be given sub-paper 1 for all assessments • In Listening Assessments, students may be given a sub-paper different from that of their classmates. In such case, schools should arrange for them to be assessed in a separate room or put them in a class using the same sub-paper

  13. Special Arrangements – WS6 NEW • Indicate on the Envelope for Answer Scripts if there are A3 enlarged scripts inside

  14. Special Arrangements – WS7 NEW • Students requiring assessment separately will be given sub-paper 1 for all papers • 2 additional VCDs / CDs will be given in CAV and Listening

  15. Special Arrangements – WS7 • Will not be provided a separate set of barcode labels • Their scripts should be returned to their respective classes and Invigilators should then help sticking barcode labels for these students

  16. Support to Non-Chinese Students (NCS) • Additional bilingual (Chinese and English) instructions for all Chinese assessment papers will be provided to each WS1 student • Enough copies of instructions will be put into the Stationery Box, AAS can distribute the instructions to their WS1 students if necessary

  17. Support to NCS • After the assessment, invigilators should collect the instructions and put them into the Envelopes for Surplus Materials

  18. Support to NCS • Additional English Mathematics paper will be provided if the class of NCS students is using Chinese Mathematics paper. • Schools may choose using either language for these students according to their learning needs.

  19. Support to NCS • Two special CDs/VCDs, with all questions and options read aloud, for Chinese Listening and CAV will be provided to schools with WS1 students • For NCS students ONLY. Schools MAY choose to use the special CD/VCD or not. If they choose to do so, the NCS students will have to take the assessment separately in another classroom or computer room

  20. Support to NCS

  21. Support to NCS NEW • In Chinese Writing Assessment, schools MAY read aloud the writing topic to the NCS students • Schools doing so should arrange for the NCS students to take the assessment separately • A special paper pack containing copies of only one sub-paper will be provided to NCS students

  22. Support to NCS • The Special Notes for invigilating NCS students will be delivered to schools with the Invigilators’ Handbook on 2 June

  23. Procedures Related to Onscreen Marking • Both question booklets and answer booklets will be used for all assessment sessions (except Chinese Writing using question-answer booklets (QA booklets)) • Students are required to stick barcode labels onto the cover and inner pages of their worked scripts • Students are required to use dark blue or black pens to answer questions other than MC questions

  24. Sticking Barcode Labels • Ask students to check their information on the barcode label

  25. Sticking Barcode Labels • Sticking barcode labels in the box

  26. Sticking Barcode Labels

  27. Sticking Barcode Labels

  28. Sticking Barcode Labels • Students without barcode labels bearing their class numbers or do not have sufficient reserve labels should simply fill in their respective school code, class name and class number on the cover page of the answer booklet / QA booklet • HKEAA will process these answer booklets / QA booklets separately

  29. Answering MC Questions • Blacken the circles with HB pencils • The use of HB pencils produces the best effect. The use of HB mechanical pencil is also acceptable.

  30. Writing within the Frames • Answers written outside the frames will NOT be marked

  31. Using more than 1 answer book • If there is not enough space for students to answer a question, invigilators can provide an extra answer booklet / QA booklet of the same sub-paper to the students • Do NOT stick barcode labels on the 2nd answer book but ask the students to fill in their respective school code, class name and class number on the cover page

  32. Using more than 1 answer book • Staple two answer booklets together • HKEAA will process these answer booklets separately

  33. Invigilators should ensure the number of scripts is the same as the number of students taking the assessment but NOT the number of answer books collected when completing the cover of the envelope and Students’ Attendance Record Using more than 1 answer book

  34. Collection of Assessment Materials Anytime between 8:00 am and 5:00 pm on 24 or 27 June 2011

  35. Bad Weather Arrangements • Delivery of assessment materials will be postponed to 20 June 2011 • Assessment will be rescheduled to 27 June 2011 • Collection of assessment materials will be postponed to 28 June 2011

  36. Thank you!

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