Emergency Preparedness Committee Meeting

1. Emergency Preparedness Committee Meeting March 9, 2012

2. Agenda • Welcome and Meeting Objectives – Valerie • Report Out & Updates: • ECHO Activity in Q1 2012 – Lillian/Rose • MDH Update – Buddy/Jane • Public Health Emergency Coordinators (PHEC) Update – Lisa/Howard • Committee Working Session: • Committee Structure • Identify opportunities for expansion to Greater MN counties in 2012 • Annual Exercise Planning • Emergency Preparedness Community Engagement Efforts • Adding value to Committee Member’s organizations • 2012 Meeting Schedule - Rose • Adjournment – Bill

3. Meeting Objectives • Provide committee members with an update on Q1 2012 activities of ECHO, MDH, PHEC and other groups • Discuss Committee structure & objectives for 2012 • Identify opportunities for expansion to Greater MN counties in 2012 • Identify opportunities for Annual Exercise Planning for ECHO • Discuss and Identify Emergency Preparedness and Community Engagement Efforts • Identify areas where ECHO can add value to Committee Member’s organizations and identify tool/program changes needed for 2012 • Review 2012 Meeting Schedule

4. Agenda Welcome and Meeting Objectives Report Out & Updates: Committee Working Session: Co-Chair Nominations & Election 2012 Meeting Schedule Adjournment

5. Agenda Welcome and Meeting Objectives Complete Emergency Preparedness Advisory Committee Evaluation Report Out & Updates: ECHO Activity in Q4 – 15 minutes – Lillian/Rose Committee Member Updates – 40 minutes Committee Working Session Co-Chair Nominations & Election 2012 Meeting Schedule Adjournment

6. ECHO Activity in Q1 2012 New Strategic Plan 2012-2015 Underway MEMA(and other EP) Presentations MMRS / UASI Grants submitted Hennepin / Ramsey Deliverables MDH Outreach Deliverables TBD EOP / FOG Annexes JAS Fee Schedule C-Flop

7. Public Sector Minnesota Dept. of Health – Buddy/Jane Metro PHEC – Lisa/Howard Olmstead County Update – Marv Klug Stearns County Update – Kari Etrheim Clay County Update – Kathy MacKay Houston County Update – Deb Rock MMRS Update – Laurie Burns Committee Member UpdatesEach Committee Member to discuss top priorities & ECHO alignment opportunities for 2012 Private/Nonprofit Sector • Regional Hospital Compact Update – Mark Lappe • Minnesota Public Safety, Division of Emergency Management - Krysta Reuter • Metropolitan Airports Commission – Kristi Rollwagen • American Red Cross Update – Viviana Sotro • MNVOAD Update – Charlie O’Brien

8. Agenda Welcome and Introductions Complete Emergency Preparedness Advisory Committee Evaluation Report Out & Updates Committee Working Session: Committee Structure Identify opportunities for expansion to Greater MN counties in 2012 Annual Exercise Planning Emergency Preparedness Community Engagement Efforts Adding Value to Committee Member’s Organizations 2012 Meeting Schedule Adjournment

9. 2012 Working Session Committee Structure Discussion Clarify role and expectations of committee members Look at committee membership Finalize 2012 committee work plan and follow-up actions

10. Emergency Preparedness Advisory Committee ECHO’s Mission: to collaborate with diverse communities to deliver programs and services that help people be healthy, contribute and succeed ECHO’s Emergency Preparedness Advisory Committee provides: A liaison between ECHO and major public sector emergency response entities at the state and local levels, and local private sector stakeholders to provide for public/private sector alignment as ECHO’s capabilities mature and expand Support the communities we both serve by identifying grants for emergency preparedness & response priorities and other funding opportunitiesto leverage ECHO’s capabilities & relationships to reach these communities for emergency preparedness so that this resource can be used effectively for emergency response situations Committee members will continue to be theliaisons to their institutions, and will provide their perspectives, expertise and advice to ECHO’s Board of Directors and Executive Director on emergency preparedness programs and related community engagement activities

11. Committee Member Expectations Identify and partner in opportunities to jointly serve communities with limited English proficiency ECHO can be a resource to help reach these populations effectively Help your organization ensure project funding & success for emergency preparedness and response activities undertaken by ECHO in support of joint initiatives Funding is currently a gating factor for ECHO engagement, a situation we don’t see changing until our development programs begin to bear fruit in 2013 Be the point of contact for opportunities that impact these communities but are more preventative in nature e.g. HHS Grants for hospitals & community health centers & CDC grants for disease awareness (HIV, etc) often include a LEP outreach – ECHO can partner with your organizations to provide cultural context and better reach into our local communities Provide feedback on ECHO Emergency Response materials, including the EOP/FOG material, exercise opportunities Ratify Committee Description and Responsibilities

12. ECHO - Emergency Preparedness Committee Members As of January 1, 2012 Chairs: Bill Belknap, Hennepin County Public Health Protection – Community Co-Chair Valerie Donovan, ECHO Board of Directors – Director Co-Chair Members: Jane Braun, Minnesota Department of Health Lisa Brodsky, PHEC Leadership Representative Laurie Burns, MMRS Emergency Response Coordinator Kari Etrheim, Olmsted County Public Health Howard Epstein, Dakota County Public Health Buddy Ferguson, Minnesota Department of Health Marvin Klug, Stearns County Emergency Management Mark Lappe, Metropolitan Hospital Compact Representative Rose Lindsay, ECHO Staff - Associate Director Kathy McKay, Clay County Public Health Charlie O’Brien, MNVOAD Representative Michael Olesen, ECHO Board of Directors Jacob Owens, Minnesota Department of Health Deb Rock, Houston County Public Health Krysta Reuter, Minnesota Public Safety, Division of Emergency Management Kristi Rollwagen, Metropolitan Airports Commission Viviana Sotro, American Red Cross Representative TBD, AMEM Representative TBD, Business Continuity Planner’s Association Representative TBD, City of Minneapolis Emergency Preparedness Representative TBD, Ramsey County Representative TBD, Saint Paul Department of Emergency Management Representative Do we have the right organizations & people on the EP committee? Emergency Manager representation? Public Utility representation? More healthcare representation? Other groups? Grey text indicates participation is not yet confirmed

13. 2012 Committee Work Plan Discussion Review draft Committee Work Plan and provide feedback Potential Follow-up Actions: Work to recruit 2 committee members from private sector/critical infrastructure – Valerie Donovan Emergency Manager/EOC engagement - define the compelling reasons for participation and identify potential committee members – Marv Klug

14. 2012 Working Session Committee Structure Identify opportunities for expansion to Greater MN counties in 2012 Annual Exercise Planning Emergency Preparedness Community Engagement Efforts Adding Value to Committee Member’s Organizations

15. 2012 Expansion in Greater MN Discussion How can the MDH Regional Coordinators support and propagate the use of the templates created in 2011? What other opportunities exist in Olmsted & Stearns counties? Potential Follow-up Actions: Identify opportunities to use MDH Regional Coordinators to extend the use of the templates created in 2011 for MDH into Greater MN – Jacob Owens

16. 2012 Working Session Committee Structure Identify opportunities for expansion to Greater MN counties in 2012 Annual Exercise Planning Emergency Preparedness Community Engagement Efforts Adding Value to Committee Member’s Organizations

17. 2012 Annual Exercise Planning Discussion May 2012 Post Office exercise Deliverables overview Logo, branding activities What additional exercise opportunities are a potential for ECHO participation Metro Area - Curtain Call tabletop in 2012? Metro Area - Curtain Call simulation in 2013? American Red Cross Opportunities? MNVOAD opportunities?

18. 2012 Working Session Committee Structure Identify opportunities for expansion to Greater MN counties in 2012 Annual Exercise Planning Emergency Preparedness Community Engagement Efforts Adding Value to Committee Member’s Organizations

19. 2012 Expansion of Activities Discussion Emergency Preparedness & Community Engagement in 2012: What additional cooperative opportunities exist for ECHO & Committee organizations in 2012? Potential Follow-up Actions: Committee members to work offline to identify 1-2 emergency preparedness or community engagement opportunities in their organizations – All Committee Members

20. 2012 Working Session Committee Structure Identify opportunities for expansion to Greater MN counties in 2012 Annual Exercise Planning Emergency Preparedness Community Engagement Efforts Adding Value to Committee Member’s Organizations

21. Adding Value to Committee Organizations Discussion Discuss, Identify & Define the key outcomes from this Committee that would add value to your organization in 2012 What new ECHO tools & formats would help support your organization’s outreach into communities in 2012?

22. Agenda Welcome and Introductions Complete Emergency Preparedness Advisory Committee Evaluation Report Out & Updates Committee Working Session 2012 Meeting Schedule - Rose Adjournment

23. Future Meeting Dates • Meetings held on the 2nd Friday of the last month of each quarter, from 2-4 pm • June 8, 2012 • September 13, 2012 • December 13, 2012 • March 8, 2013 • June 7, 2013

24. Agenda Welcome and Introductions Complete Emergency Preparedness Advisory Committee Evaluation Report Out & Updates Committee Working Session 2012 Meeting Schedule Adjournment – Bill