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Preparing for your first annual progress review

Preparing for your first annual progress review. FMS research student development workshop Monday 3 March 2014 Professor Dianne Ford Director of PhD Studies, FMS PhD supervisor/progress panel member. Overview. Progress review timeline Preparation Research report/literature review

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Preparing for your first annual progress review

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  1. Preparing for your first annual progress review FMS research student development workshop Monday 3March 2014 Professor Dianne Ford Director of PhD Studies, FMS PhD supervisor/progress panel member

  2. Overview • Progress review timeline • Preparation • Research report/literature review • Relevant researcher development programme sessions • Presentation • Relevant researcher development programme session • Other documents/materials • Student’s report to panel • (Supervisors’ report to panel) • During the interview • After the interview

  3. Progress review timeline 12 months 12 months(MResresult) 6months 20 months 29 months 8 months 4 year MRes/PhD submissiondeadline! 20 months 29 months 42 months* 8 months 3 year PhD submissiondeadline! First PhDprogress review *if still to submit

  4. Progress review timeline • Full details:

  5. Preparation • Research report/review • Read guidelines. • First review – literature review, aims, preliminary results (7,500 words) • Second (and third) review – shorter report (3/4 pages; maximum 10): summary of data, detailed analysis of some data; strengths and weaknesses; “to do” list; appendix • Final review – detailed breakdown of structure of thesis; identify research to complete • Be sure to cite information from other sources correctly • Plagiarism will be treated seriously • www.ncl.ac.uk/right-cite • Provide sufficient information to “bring your panel up to speed”. • Ask your supervisor for feedback. • Check he/she will be available and agree a deadline for submission of a draft, giving you sufficient time tomake any changes • Pay attention to presentation. • Submit in good time, including a hard copy if required.

  6. Preparation • Research Student Development Programme training sessions • Tomorrow (Tuesday 4 March) – “Writing a literature review”; Alicia Creswell, Writing Development Centre • Thursday 13 March – “Writing your first year report”; Professor John Kirby, Faculty Postgraduate Tutor • Monday 12 May – “Document management; content and layout”; Sue Vecsey, Library • Thursday 15 May – “Document management; images and tables”; Sue Vecsey, Library • Thursday 15 May – “Communication and presentation skills”; Professor John Kirby

  7. Preparation • Presentation • Stick to rules/guidelines • Make sure the presentation helps you to communicate effectively • Show key “visual” information, avoid use of lots of text etc. • Ask for input from supervisor

  8. Preparation • Documents/materials of possible use to your panel (and thus of use to you) • Your e-portfolio • Research diary or lab book • Copies of abstracts/conference proceedings etc. • (Approved project proposal; upload with report)

  9. Preparation • Student’s report to the panel • Be honest and reflective • Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

  10. Preparation • Supervisors’ report to the panel • A reminder will help speed up the process of you receiving official notification of the outcome of your review.

  11. Preparation • Know your panel. • Read your report, and your project proposal. • Lab books/research diaries and information on training attended • Be organised. • Arrange date and time well in advance and as convenient for panel members, book room (and inform panel), get key, set up PC and projector etc.

  12. During the interview • Don’t assume the panel has expert knowledge of every aspect of your project. • Provide reminders/clarification where you think helpful. • Don’t be afraid to defend your research, but be receptive to panel’s suggestions. • Take the opportunity raise any concerns you may have. • E.g. completion of research, attendance at training courses and access to other activities important to your training and future career • Remember, it’s a “progress review” rather than an “assessment”

  13. Possible outcomes

  14. After the interview • Reflect • On receipt of panel report • Discuss recommendations etc. with supervisor/supervisory team. • Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

  15. Finally.... • Bear in mind that the review process is for YOUR benefit

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