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Your second annual progress review

Your second annual progress review. FMS postgraduate training workshop Tuesday 19 March 2013. Overview. Progress review timeline for PhD students Where to find information Purpose of the review Your written report Structure and format General advice Preparation for your interview

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Your second annual progress review

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  1. Your second annual progress review FMS postgraduate training workshop Tuesday 19March 2013

  2. Overview • Progress review timeline for PhD students • Where to find information • Purpose of the review • Your written report • Structure and format • General advice • Preparation for your interview • Your report to the progress panel • General advice • Your interview • What to take in • Oral presentation (if required) • General advice • After the interview • Possible outcomes • What to do next

  3. Progress review timeline 12 months 6months 12 months(MRes result) 20 months 29 months 8 months 4 year MRes/PhD submissiondeadline! 20 months 29 months 42 months* 8 months 3 year PhD submissiondeadline! Second PhDprogress review *if still to submit

  4. For full information…. http://www.ncl.ac.uk/fms/postgrad/documentation/documents/Restud2012-13_final.pdf

  5. Guidelines on the purpose of your second annual progress review “The purpose of this progress review is to monitor your progress and to identify any factors which might lead to a delay in the submission of your thesis.”

  6. ….and recommended report structure and format “We do not require a written report of the length you produced for your first progress review. We recommend the following structure for your report: 1. A summary of the data you have acquired to date 14 2. Detailed analysis of a complete portion of your data 3. A discussion of the strengths and weaknesses of your study to date 4. A list indicating what you will need to achieve in order to complete your work 5. An appendix containing any abstracts, manuscripts or papers you have written or presented As projects develop differently, we believe a word limit is of limited value by this stage. However, we would expect this report to be about 3–4 pages (excluding any figures), but not to exceed 10 pages (double line spacing), including figures but excluding any appendix.”

  7. General advice • Be sure to cite information from other sources correctly. • Plagiarism will be treated seriously. • www.ncl.ac.uk/right-cite • Provide sufficient information to “bring your panel up to speed”. • Ask your supervisor for feedback. • Check he/she will be available and agree a deadline for submission of a draft, giving you sufficient time tomake any changes • Pay attention to presentation. • Submit in good time, including a hard copy if required.

  8. Preparation • Your report to the panel • Be honest and reflective • Discuss in advance with your supervisor/supervisory team/institute PG Research Student Coordinator any issues raised?

  9. Preparation • Know your panel. • Read your report, and your project proposal. • Be organised. • Arrange date and time well in advance and as convenients for panel members, book room (and inform panel), get key, set up PC and projector etc.

  10. What to take into the interview • Documents/materials of possible use to your panel (and thus of use to you) • Your e-portfolio • Research diary or lab book • (Approved project proposal; upload with report)

  11. During the interview • Oral presentation (if required by your institute) • Stick to rules/guidelines • Make sure the presentation helps you to communicate effectively • Show key “visual” information, avoid use of lots of text etc. • Ask for input from supervisor

  12. During the interview • Don’t assume the panel has expert knowledge of every aspect of your project. • Provide reminders/clarification where you think helpful. • Don’t be afraid to defend your research, but be receptive to panel’s suggestions. • Take the opportunity raise any concerns you may have • E.g. completion of research, attendance at training courses and access to other activities important to your training and future career • Remember, it’s a “progress review” rather than an “assessment”

  13. Possible outcomes

  14. After the interview • Reflect • On receipt of panel report • Discuss recommendations etc. with supervisor/supervisory team. • Be proactive in engaging in any activities/practices recommended or required by the Head of Institute (Institute PG Research Student Coordinator).

  15. Finally.... • Bear in mind that the review process is for YOUR benefit

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