W&M Law School

1. W&M Law School Registered Student Organization Orientation 2017 - 2018

2. Vice Dean Roberts

3. Talking about your organization • Up-to-date information on the web, on the bulletin boards, to the outside world. • Web sites reflect who your organization is and who W&M Law is • Bulletin boards are great advertisement for prospective students and visitors to the school.

4. Useful Contacts • Within Law School • Outside Law School

5. Useful ContactsWithin the Law School • Seeking advice or participation? • Dean Douglas • Cassi Fritzius • Vice Dean Roberts • Associate Dean Jackson

6. Useful Contacts within the Law School • Need help with...? • Matt Rouette • Mike Ende • Laura Beach • Ashlea Edwards • Jaime Welch-Donahue • Whit Weidner/lawtec@wm.edu • Terri Lorincz • Kathy Patrie, Jessica Pierson, Lou Pulley • Gloria Todd • Blake Willis • Alyssa Kaiser, Kevin McCandlish, Anthony Onuoha

7. Useful Contacts Outside the Law School Anne Arseneau Director, Student Leadership Development Jennifer Leung Associate Director, Student Leadership Development

8. Events Ashlea Edwards Conference & Event Coordinator Office 203 (next to Faculty Lounge)

9. Mike Ende How Career Services can assist you!

10. Gloria Todd • Rules and Regs and Reservations • Always check Master Event Calendar before making event plans. Avoid train wrecks! • Check emails and hanging files • Fliers may only be posted on windows of café • Lobby monitor will display upcoming, registered events • Do not move lobby furniture • Events with alcohol must be approved by Dean Jackson • TIPS, food, alternative beverages are required

11. Advertising • MyLaw Announcements • Twice Weekly SBA • Local newspaper

12. Terri Lorincz • Accounting does more than push numbers for student organizations

13. Student Bar Association • President: Blake Willis • Vice-President: Alyssa Kaiser • Secretary: Kevin McCandlish • Treasurer: Anthony Onuoha

14. Some Frequently Used Vendors • Pizza Hut • Papa John’s • Zaxby’s • Blue Talon • Panera • The Cheese Shop • Opus 9 • DoG Street Pub • Aroma’s • Moe’s • Seasons Restaurant • Qdoba • Farm Fresh • Harris Teeter • Staples

15. Common pitfalls • Mail • Stu Orgs must pay for postage • Express mail must be approved in advance • through Accounting • or, if a journal, appropriate support staff • Purchasing • Limitations on what we can reimburse. • Always seek advanced approval for the purchase • Ask Accounting for a credit card before making a purchase • We reimburse individuals only (not organizations)

16. Common Pitfalls • Funding • Not budgeting for the event • Not seeking funding sources early • Not submitting itemized receipts • Not submitting receipts within 15 days after the event • Requesting reimbursement to the organization (not individual) • Going to the Dean before... • Preparing a budget for the event AND • Seeking funding through the SBA

17. Common Pitfalls • Planning an event without checking the Vice Dean’s calendar (if you wish the Vice Dean to attend) • Planning an event without confirming date through Gloria Todd • Planning a guest speaker without contacting OCS • Not returning the facility to normal condition following the event • Not obtaining travel authorization prior to the travel • Not bringing any contract to Terri for review and signatures – students may not sign contracts.

18. Travel Guidelines • All travel must be pre-approved • Flight and train reservations can be made through Accounting • Driving requires a Student Driver Authorization Form • Van driving requires completion of a van safety course • All travel is subject to state per diem rates

19. When in doubt – ask! • Have A Good Year!