H005

1. H005 > > What are the month end processes? Theory screen with backup graphic. Pop up boxes provide additional information on run 1, run 2 and run 2 final. Popup box provides an animated workflow process. • Each business unit at Integral Energy has a Commercial Manager who is responsible for preparing monthly reports based on the financial results. Finance is responsible for posting journals, reconciling data, generating monthly financial statements and providing any other general financial information as required. The month end process is split into 3 stages called “Runs”. • Click on each icon for more information. • Run 1 • Run 2 • Run 2 Final • At the end of each month the commercial manager prepares a commentary on the performance of the Business Unit, including explanations of variances to targets and budgets. These monthly commentaries form the basis of the monthly financial performance report presented to the Integral Energy Board. Graphic G_H001 of person “signifying” a manager. Workflow Icon G_H001 A_H001 Each business unit at Integral Energy has a Commercial Manager who is responsible for preparing monthly reports based on the financial results. Finance is responsible for posting journals, reconciling data, generating monthly financial statements and providing any other financial information as required. The month end process is split into 3 stages called “Runs”: Run 1, Run 2 and Run 2 final. At the end of each month the commercial manager prepares a commentary on the performance of the Business Unit, including explanations of variances to targets and budgets.These monthly commentaries form the basis of the monthly financial performance report presented to the Integral Energy board. When the student clicks on the workflow icon, a workflow process will appear in a popup box. – See Next Page. When the student clicks on this icon, more information will appear in a popup box. Run 1 Run 1 involves gathering information from all the “interfaces” with Ellipse, including Banner, depreciation, payroll, accounts payable, operating Work-In-Progress, business unit accruals and accounts payable accruals. From this information, the Profit and Loss Statements and Capital Expenditure Statements are prepared by the 5th working day following month end. Run 2 Run 2 involves collating information from business units, including final accruals, as advised by the commercial managers for final adjustments. From this information, the final Profit and Loss Statements and Capital Expenditure Statements are produced by the 8th working day following month end. No entries will be processed into Run 2 without the prior approval of the Commercial Manager. Run 2 Final Run 2 Final involves preparation of the final Balance Sheet and Cash Flow Statements for the month. This occurs one day after Run 2. enabled enabled enabled enabled MM0002 enabled N/A N/A N/A disabled None Disabled H005B Workflow Icon

2. H005B What are the month end processes? – CONTINUED from H005

3. H010 > > Why do I need to know about month end processes? Theory screen with backup graphic. Popup box provides an animated workflow process and scenario. A Branch Manager is responsible for ensuring that invoices are correctly coded and approved so that accurate information is reported in the month end financial statements. After Run 2, a Branch Manager is responsible for monitoring their performance against their budget. A Branch Manager should raise any concerns with their respective Commercial Manager, or take corrective action to ensure that all year end targets are achieved. Stock Graphic G_H002 capital expense G_H002 A_H002 A Branch Manager is responsible for ensuring that invoices are correctly coded and approved so that accurate information is reported in the month end financial statements. After Run 2, a Branch Manager is responsible for monitoring their performance against their budget. A Branch Manager should raise any concerns with their respective Commercial Manager, or to take corrective action to ensure that all year end targets are achieved. None enabled enabled enabled enabled MM0002 enabled N/A N/A N/A disabled None disabled Enabled Workflow Icon Enabled Scenario Icon

4. H015 Month End Processes Assessment Assessment - Introduction Screen The Final Assessment for the Month End Processes module consists of a 5 questions. You will be given only ONE attempt for each question. Before launching the Assessment, please read the instructions below:   - During the Assessment, the Back to Main Menu button is unavailable.   - You must submit your answer before moving to the next question. The minimum pass mark is XX%. Good Luck. None None None enabled enabled enabled enabled MM0002 enabled enabled enabled enabled H020 None disabled

5. H020 Month End Processes Assessment Assessment Question 1 out 5 - Select True or False Question Title: Month End Process split The month end process is split into 3 stages called “Runs”: Run 1, Run 2 and Run 3 Number of Tries: 1 Correct Answer: False Correct Answer Feedback: You are correct. Incorrect Answer Feedback: You are not correct. None None None enabled enabled enabled enabled disabled enabled enabled enabled enabled disabled None disabled Enabled SUBMIT

6. H025 Month End Processes Assessment Assessment Question 2 out 5 - Select True or False Question Title: Run 1 processes The month end process Run 1 involves gathering information from all Ellipse interfaces, including operating works in progress, business unit accruals and accounts payable accruals. Number of Tries: 1 Correct Answer: True Correct Answer Feedback: You are correct. Incorrect Answer Feedback: You are not correct. None None None enabled enabled enabled enabled disabled enabled enabled enabled enabled disabled None disabled Enabled SUBMIT

7. H030 Month End Processes Assessment Assessment Question 3 out 5 - Select True or False Question Title: Run 2 processes Run 2 involves collating information from business units, including final accruals, as advised by the commercial managers for final adjustments. Number of Tries: 1 Correct Answer: True Correct Answer Feedback: You are correct. Incorrect Answer Feedback: You are not correct. None None None enabled enabled enabled enabled disabled enabled enabled enabled enabled disabled None disabled enabled SUBMIT

8. H035 Month End Processes Assessment Assessment Question 4 out 5 - Select True or False Question Title: Run 2 approval No entries are to be processed into Run 2 without the prior approval of the Commercial Manager. Number of Tries: 1 Correct Answer: True Correct Answer Feedback: You are correct. Incorrect Answer Feedback: You are not correct. None None None enabled enabled enabled enabled disabled enabled enabled enabled enabled disabled None disabled enabled SUBMIT

9. H040 Month End Processes Assessment Assessment Question 5 out 5 - Select True or False Question Title: Run 2 Final Run 2 Final involves preparation of the final Balance Sheet and Cash Flow Statements for the month Number of Tries: 1 Correct Answer: True Correct Answer Feedback: You are correct. Incorrect Answer Feedback: You are not correct. None None None enabled enabled enabled enabled disabled enabled enabled enabled enabled disabled None disabled enabled SUBMIT

10. H045 Month End Processes Assessment Printable certificate screen if student passes. • Certificate will have the following information: • Name of student • Student’s service number • Name of module (Month End Processes) • Passing score • Date (from computer) None None None enabled enabled enabled enabled MM0002 enabled enabled enabled enabled disabled None disabled