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January 2014

Full-Time Employee Benefits Overview. January 2014. Employee Benefits. Please note: If there are any discrepancies between this overview and state policy or the Board Policy Manual, state policy and the Board Policy Manual will take precedence. Insurance rates may be subject to change.

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January 2014

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  1. Full-Time Employee Benefits Overview January 2014

  2. Employee Benefits Please note: If there are any discrepancies between this overview and state policy or the Board Policy Manual, state policy and the Board Policy Manual will take precedence. Insurance rates may be subject to change.

  3. Filing of Credentials • It is the responsibility of each full-time faculty to have current credentials on file in the Office of Human Resources. • We must have an official transcript for your highest degree obtained. Please send to: Office of Human Resources Pulaski Technical College 3000 West Scenic Drive North Little Rock, Arkansas 72118

  4. Open Enrollment • Each year during the month of November, Pulaski Technical College conducts an Open Enrollment period for all benefits. During this time, employees may elect to make changes to their existing benefits coverage. For example, if someone has “employee only” coverage and wishes to change to “family coverage”, they may make this change during the month of November. • During the course of the year, employees may make changes to their benefits due to "qualifying events". Qualifying events may occur due to change in marital status, the birth or adoption of a child, a change in the spouse’s job, etc. If you feel you have a qualifying event and would like to make a change, please contact the Human Resources Office. To make Changes in Benefits Coverage Contact Human Resources by calling 501-812-2784 or e-mailing Tricia Stapler at: pstapler@pulaskitech.edu

  5. Health Insurance Plan (Board Policy 2.70) QualChoice • PPO Preferred Provider Organizations Find up-to-date directory: www.qualchoice.com New employees are eligible to enroll the first day of the month following their date of employment, or during annual open enrollment in November. Upon retirement, health insurance and some other benefits are eligible for continuation.

  6. July 01, 2013 – June 30, 2014 Employee Contributions Bi-Weekly Bi-Weekly

  7. QualChoice PPO & NonPPO MEDICAL DEDUCTIBLES • Deductible: $500.00 Individual $1,000.00 Family X 2 family members • Maximum Out-of-Pocket Per Calendar Year PPO Plan $2,000 per covered person PPO Plan Out-of-Network $4,000 per covered person

  8. Prescription Drug Plan Provided by Express Scripts • 30-day supply of prescriptions can be purchased at most local pharmacies • Per covered person, per calendar year $10 Co-Pay: Generic $25 Co-Pay: Preferred $55 Co-Pay: Non-Preferred

  9. Prescription Drug Plan Optional Mail Service Benefit Provided by Express Scripts • 90-day supply of long-term prescriptions can be purchased through optional mail order program • Per covered person, per calendar year Generic 2 x $10 Co-pay = $20 Preferred 2 x $25 Co-pay = $50 Non-Preferred 2 x $55 Co-pay = $110

  10. Delta Dental www.deltadentalar.com • Employee Only $16.30 • Employee + One $38.41 • Family $55.69 2X per month • $50 Deductible Per Person • Maximum Benefit Per Year $1500 • No Deductible on Diagnostic & Preventive • No Waiting Period for New Employees • Benefits become effective the month following original hire date for New Employees

  11. Employee Only…………………$4.95 Employee + One………………$7.92 Employee + Children………..$8.08 Employee +Family……………$13.03 VSP Signature Plan www.vsp.com 2X per month Vision

  12. Life Insurance Eligible active employees enrolled in basic life insurance $5,000 increments to a maximum of 5 times annual salary to a maximum amount of $300,000 (Board Policy 2.70) $20,000 Basic Term Life Insurance benefit provided to all state employees at no cost to the employee -Provided by Lincoln Financial Optional Life Basic Dependent-Spouse/ Child(ren) $.12 per $1,000 ($2.40 for $20,000) Retiree Life $.19 per $1,00 (i.e. $3.80 for $20,000)

  13. Long Term Disability • 60% of monthly earnings • $6,000 monthly benefit max • 120 Day Benefit Waiting Period (at least 80% loss in earnings) • 36 Month Own Occupation Definition of Disability • 100% Employer Paid Benefits Include: • $25,000 Reasonable Accommodation Expense Benefit • Partial Disability always covered • Lump Sum, Non-Integrated Survivors Benefit

  14. Cafeteria Plan WageWorks – FLEX ONE IRS Section 125 Allows the use of pre-tax dollars for: Flexible Spending Accounts • Child or Elder Day-Care expenses • Medical FSA plan New employees are eligible to enroll in childcare and medical reimbursement on the first day of the month following their date of employment.

  15. Reimbursement Accounts • Medical Expense Maximum annual contribution: $2,500 • Dependent Care Maximum Annual Contribution: $5,000 Plan Carefully. Money not used will be forfeited and used towards plan expenses.

  16. AFLAC Supplemental Policies • Accident • Cancer • Disability • Dreaded Disease • Hospital • Intensive Care • Life • Personal Recovery

  17. Legal Shield • Family Legal Service Plans • Identity Theft Shield www.mjwhitney.com/ Jan Whitney – (501) 951-2417 jan@mjwhitney.com

  18. Retirement Plans (Board Policy 2.60) Five (5) retirement plans are available to employees. Participation in one of the systems is mandatory. Arkansas Public Employees Retirement System (APERS) • New faculty and staff may elect to be in APERS. • All new employees are contributory. This plan vests in five years. • The employee contributes 5 percent. The College contributes 13.47 percent. Arkansas Teacher Retirement System (ATRS) • New faculty and staff may elect to be in ATRS if they are already a fully vested ATRS member. • All new employees are contributory. This plan vests in five years. • The employee contributes 6 percent. The College contributes 14 percent.

  19. Alternate Retirement Plans Employees electing the ARP must contribute 6 percent of their gross salary, with the College contributing 10 percent. The following plans vest in one year. Alternate Plans • TIAA-CREF • Valic • Met-Life Supplemental (Voluntary) Annuity All employees may exercise the option of carrying a supplemental annuity. This option will be unmatched and may not exceed the federally established limitation.

  20. 529 College Savings Plan • Arkansas now offers a 529 college savings program. • Employees may set up contributions directly with Payroll. • Arkansas taxpayers can deduct up to $5,000 (up to $10,000 for married couples) of your GIFT Plan contributions from your Arkansas adjusted gross income. www.thegiftplan.com

  21. Workers’ Compensation • For work related injury or illness • Pays about 2/3 of usual pay • $425 per week maximum • May be supplemented with sick leave and annual leave • College continues to pay health plan premiums while employee is on Worker’s Compensation

  22. Sick Leave (Board Policy 2.52) • Sick leave accrues at the rate of one (1) day (8 hours) for each completed month of service • Sick leave must be accrued before it can be used

  23. Annual Leave (Board Policy 2.51) Full-Time Staff Faculty members receive all scheduled academic recesses in lieu of vacation leave

  24. Children’s Educational Leave • All state employees shall be entitled to eight (8) total hours of leave, regardless of the number of children, during any one (1) calendar year for the purpose of attending or assisting with the educational activities of a child (enrolled in pre-kindergarten through grade 12). • The child may be a natural child, adopted child, stepchild, foster child, grandchild, ward of the state employee, or any other legal capacity where the state employee is acting as a parent for the child. • “Educational Activity” means any school-sponsored activity. • Prekindergarten: means an educational and child development program that is designed to prepare children who are at least three (3) years of age for an academic kindergarten program.

  25. Family Medical Leave Act Eligibility Requirements: • Must have worked for one year and a minimum of 1250 hours • Accrued/unused annual/sick leave is used concurrently with FMLA leave • Requires physician certification • Son or daughter must be under 18 years of age, or any age if incapable of self-care

  26. Family Medical Leave Act The Family and Medical Leave Act (FMLA) of 1993 entitles “eligible” employees to a total of twelve (12) workweeks of unpaid leave during a 12-month period • For the serious illness of the employee • For the serious illness of family member • For the birth or adoption of a child

  27. Family Medical Leave Act • As of January 28, 2008, FMLA provides two important new leave rights related to military services: • New Qualifying Reason for Leave – Eligible employees are entitled up to 12 weeks of leave because of “any qualifying exigency” arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation. By the terms of the statute, this provision requires the Secretary of Labor to issue regulations defining “any qualifying exigency.” In the interim, employers are encouraged to provide this type of leave to qualifying employees. • New Leave Entitlement – An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service-member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to 26 weeks of leave in a single 12-month period to care for the service-member. This provision became effective immediately upon enactment. This military caregiver leave is available during “a single 12-month period” during which an eligible employee is entitled to a combined total of 26 weeks of all types of FMLA leave. • Additional information on the amendments and a version of Title I of the FMLA with the new statutory language incorporated is available on the FMLA Amendments Website at http://www.dol.gov/esa/whd/fmla/NDAA_fmla.htm.

  28. Maternity Leave (Board Policy 2.53) • An employee may elect to take maternity leave without pay without exhausting accumulated sick and annual leave • Maternity leave runs concurrently with FMLA

  29. Military Leave (Board Policy 2.54) Full-time employees who are members of the National Guard or any of the reserve branches of the US Armed Forces are granted paid leave at the rate of fifteen (15) working days per calendar year, plus necessary travel time for annual training purposes

  30. Court and Jury Leave (Board Policy 2.54) An employee who serves as a juror or is subpoenaed as a witness to give a deposition in a court or hearing is entitled to receive normal and full compensation in addition to any fees paid for such service. Act 1845 of 2005 prohibits State employees from retaining witness or mileage fees when subpoenaed as a witness for a matter within the scope of their employment.

  31. Leave Without Pay Employees exhausting paid leave benefits may be eligible to receive leave without pay at the College’s discretion upon approval by the President

  32. Catastrophic Leave Bank • Employees may voluntarily donate accrued annual and sick leave to the Catastrophic Leave Bank as long as they have at least 80 hours of leave remaining after the donation. • The eligible employee must be a regular, benefits-eligible, full-time, employee of the college for at least two years • Eligible employees who exhaust their annual and sick leave due to catastrophic illness of themselves or family members may apply for paid catastrophic leave for up to 6 months • Employees must have at least 80 hours of accrued, unused combined annual and sick leave at the onset of the catastrophic illness to be eligible. This requirement may be waived based on extraordinary circumstances if approved by the President

  33. 8 Paid State Holidays • January 1 – New Year’s Day • 3rd Monday in January – Dr. Martin Luther King Jr.’s and Robert E. Lee’s Birthday • Last Monday in May – Memorial Day • July 4 – Independence Day • 1st Monday in September – Labor Day • 4th Thursday in November – Thanksgiving Day • December 24 – Christmas Eve • December 25 – Christmas Day

  34. 2012-2013 Campus Closures • May 28, 2012: Memorial Day • July 4, 2012: Independence Day • September 3, 2012: Labor Day • November 21 – 23, 2011: Thanksgiving • December 24, 2011 – December 31, 2012: Christmas • January 1, 2013: New Year’s Holiday • January 21, 2013: Martin Luther King Jr. Day • May 27, 2013: Memorial Day

  35. OPM POLICY 103.2.1 – Eligibility for Holiday Pay: All “regular salaried” and “extra help” employees are eligible to receive holiday pay only if they are in pay status on their last scheduled work day before the holiday and at least one hour on the first scheduled work day after the holiday. 2012-2013 Holiday Schedule • May 28, 2012 – Memorial Day • July 4, 2012– Independence Day • September 3, 2012 – Labor Day • November 21, 2012 – In lieu of Veteran’s Day • November 22 – 23, 2012 – Thanksgiving Holiday • December 24, 2012 – December 31, 2012 – Christmas Holiday* *Employees use 16 hours of annual leave, President’s Day, & Employee Birthday • January 1, 2013 – New Year’s Day • January 21, 2013 – Martin Luther King Jr.’s Birthday • May 27, 2013 – Memorial Day

  36. Tuition Waivers • Full-time employees, their spouses and dependent children meeting guidelines for the Tuition Waiver will be exempt from paying PTC tuition (except specialty fees). Employee enrollment in PTC courses will be subject to approval of his or her supervisor and will not interfere with College operations. An employee who attends class during his or her normal workday will be expected to make up the time • The dependent child must be under the age of 24 or any age if the child is permanently and totally disabled and must have met other tests as determined by the Internal Revenue Service. 36

  37. Employee Safety • Pulaski Technical College provides primary law enforcement service and community policing through the Campus Police/Public Safety department. Certified law enforcement personnel enforce federal, state and local laws, including criminal laws and vehicle code violations, as well as investigate all criminal and traffic cases that occur on the campus. The Campus Police/Public Safety department also provides policing for a variety of events held on campuses and off-site locations. Employees are expected to observe all parking regulations. • Main Campus Duty Officer - 580-1831              • West Campus Duty Officer - 580-1662 • South Campus Duty Officer - 626-1752 • Main Campus - 812-2711

  38. Use of College Property • All college owned equipment issued to employees in the performance of job duties and responsibilities including building keys -must be returned immediately upon termination of employment with the college. • Proper clearance for return of all equipment is required before final pay check is released.

  39. Technet (College Intranet) • All employees will need to register for Technet, the College Intranet. Log on to the Pulaski Tech Intranet site using your e-mail log-in and password: http://myptc.pulaskitech.edu/ics/

  40. Technet – HR Forms Common Forms are available online and accessible by employees on our Intranet, Technet: http://myptc.pulaskitech.edu/ics/ To Access • Click on Employee Info tab • Click on PTC Intranet Portlet Forms in Faculty/Staff drop down menu: • Leave request forms • Payroll direct deposit change form • Insurance reimbursement forms • Tuition waiver request forms

  41. Emergency Cell Message Alert • To sign up for emergency alert system messages: • Log on to the Pulaski Tech Intranet site using your e-mail log-in and password: http://myptc.pulaskitech.edu/ics/ • Click on Emergency Notification Setup (located on “Home” tab) • Follow directions for registration

  42. Other Benefits Social Security & Medicare • Normal retirement at age 65 - By 2027, Age 67 - Reduced Benefits at Age 62 • Find our about your estimated benefits - www.ssa.gov - 1-800-772-1213

  43. Computer Use • All Pulaski Technical College employees are required to read the following documents and to adhere to the standards within: • Bulk Electronic Mail Distribution List Policy • Internet and E-mail Use Policy • These policies are available on the Pulaski Technical College website: www.pulaskitech.edu • Click on Faculty and Staff • Click on Human Resources The policies are located in the section titled “Other”

  44. Classified Performance Eval • Performance evaluations must be conducted annually for all classified staff not more than ninety (90) days before and not less than (30) days prior to the employee anniversary date. • Employees are rated annually using the standards based performance scale shown on the right using alpha categories (E,AA,S or U). • The new category of “Above Average” was created by ACT 22 of 2003 to be used when rating employees. Please utilize this additional rating level when conducting the performance rating. • All changes required for this update to the current performance evaluation rating form will be made by Human Resources to include the new rating category. PERFORMANCE RATING SCALE • E= EXCEEDS STANDARD - A rating reflecting the performance of the duties and responsibilities of the job and productivity at a level that substantially exceeds the “Above Average” level of performance. • AA=ABOVE AVERAGE - A rating reflecting the performance of the duties and responsibilities of the job at a level which is above the “Satisfactory” level of performance. • S=SATISFACTORY - A rating reflecting the performance of the duties and responsibilities which demonstrates competency in the performance of the duties and responsibilities of the job. • U=UNSATISFACTORY -A rating reflecting the performance of the duties and responsibilities at a level that is consistently unacceptable in accuracy, quality, or timeliness.

  45. Faculty and Staff Handbook • The Faculty and Staff Handbook is available on Pulaski Technical College’s website: • http://www.pulaskitech.edu/administration/human_resources/fac_staff_handbook.pdf or • Go to www.pulaskitech.edu/ • Click on Faculty and Staff • Click on Faculty & Staff Handbook (PDF)

  46. Who to ask? For questions regarding employee benefits information, contact Tricia Stapler in Human Resources (501) 812-2784 pstapler@pulaskitech.edu Humanresources@pulaskitech.edu

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