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Web ASSIST Maintenance Features for CSU & UC Campuses

Web ASSIST Maintenance Features for CSU & UC Campuses. 13th Annual ASSIST Conference Walnut Creek Marriott Hotel December 1 & 2, 1998. Overview. Sessions : Features, Implementation & CSU/UC Data Issues Topics : System Components PowerBuilder Application Publishing Data

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Web ASSIST Maintenance Features for CSU & UC Campuses

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  1. Web ASSIST MaintenanceFeatures for CSU & UC Campuses 13th Annual ASSIST Conference Walnut Creek Marriott Hotel December 1 & 2, 1998

  2. Overview • Sessions: Features, Implementation & CSU/UC Data Issues • Topics: • System Components • PowerBuilder Application • Publishing Data • Different Data Concepts • PowerBuilder Security • Web Maintenance Reports • Web Maintenance Security • Annual Schedule • Curriculum Maintenance

  3. System Components • Multiple Sybase Databases at ACS • Production Database • Maintenance Database • Scratch and off-line production databases • PowerBuilder Application at Universities for Data Entry • Sybase “Open Client” for Internet Communication • Secured Web Site for Maintenance Reports

  4. PowerBuilder Application • Menu Bar • Articulation Agreement Window • Document Views (Major and Departmental) • Articulation Instance Window • Other Features • Text Editor • Copy/Paste • Find/Replace • Footnotes • Publish/Unpublish

  5. Publishing Data • Publish Process • No publishing of partial agreements • ACS Overnight Processes • Ready early next morning in most cases • Email Notification • Content of notifications • Registering for service • ACS will register all campus contacts • Requesting notifications for other campuses • Unpublish Process • Notifications

  6. Different Data Concepts • Curriculum Data • 1 copy of course data w/ begin, changes & end • Dates on TCAs determine which courses are displayed • ACS & UCOP manage all TCAs • Instances of Articulation • Can span multiple agreements • Dates on Articulation Agreements determine which instances are displayed • Which Version of a Course is Displayed? • Based on Instance Begin Term and Agreement Begin Year

  7. Different Data Concepts Course/TCA Example Curriculum Data CourseID Term CourseName CourseTitle CourseUnits 12345 F90 MATH 10 Calculus 3 units S98: Calculus: Level 1 12346 F90 MATH 12 Advanced Calculus 3 units TCA Data CourseID Term IGETC Area 12345 F91 2A 12346 F91 2A 97-98 IGETC Display {12345} MATH 10 Calculus 3 units {12346} MATH 12 Advanced Calculus 3 units 98-99 IGETC Display {12345} MATH 10 Calculus: Level 1 3 units {12346} MATH 12 Advanced Calculus 3 units

  8. Different Data Concepts Instance/Artic Agmnt Example Curriculum Data CourseID Term CourseName CourseTitle CourseUnits 12345 F90 MATH 10 Calculus 3 units S98: Calculus: Level 1 12346 F90 MATH 12 Advanced Calculus 3 units Articulation Instance Data Instance ID Term S-Course R-Course 100 F95 12345 2335 101 F95 12346 2324 Articulation Agreement Data Year 97-98 98-99 97-98 Articulation Agreement Display {100} MATH 10 Calculus (3) | MATH 101 Calculus (3) {101} MATH 12 Advanced (3) | MATH 90 Calculus & (3) Calculus Linear Algebra 98-99 Articulation Agreement Display {100} MATH 10 Calculus: Level 1 (3) | MATH 101 Calculus (3) {101} MATH 12 Advanced (3) | MATH 90 Calculus & (3) Calculus Linear Algebra

  9. PowerBuilder Security • ACS authorizes access • Assigns User IDs & Passwords • All Current UC & CSU Campuses who use the Revelation software will be authorized • Community Colleges • Will be authorized only if they want to enter articulation between Community Colleges • Will not yet be authorized to maintain “majors” data for universities • This capability may be implemented in a later version of the Articulation Maintenance Software

  10. Web Maintenance Reports • Articulation Agreements • Major Preparation (final and draft mode) • Departmental (final and draft mode) • General Education (final and draft mode) • Matrix of Articulation (may not be available in August) • Display Majors Defined by a University • List All Instances of Articulation • List All Instances for a Course (Sending or Receiving) • List Courses Used in an Agreement

  11. Web Maintenance Reports • Curriculum Data • All Courses for an Institution • Active Courses for a Term • Course Changes for a Term • Trace the History of an Individual Course • Course Prefixes and Departments for an Institution • Other Data • Display Institutions • Display Which Data is in the Maintenance Database for an Institution • Display Which Data is Published for an Institution • Display CAN Data

  12. Web Maint Reports Security • All Users Authorized for PowerBuilder • Access by Other at CSUs & UCs • Not for August 1999 • Will implement some time in 1999-2000 • Access by College Articulation Officers • Not for August 1999 • Will implement some time in 1999-2000

  13. Annual Schedule • April: Fall Curriculum Updates • May: IGETC & CSU GE New Courses • May-???: Articulation Agreement Updates • August-June: UCOP TCA Updates • September: Spring Curriculum Updates

  14. Curriculum Maintenance • Web-based update process • Described in another session • Error Corrections • Only ASSIST Contacts can submit corrections • ACS will enter corrections in Maint DB once per month • CSU/UC campuses will be notified of specific corrections • Univs will have 1 week to review • Update AAs, leave alone or unpublish • ACS will then publish corrections • With email notifications

  15. Questions?

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