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Exciting Websites David Yuen Opera Volunteers International

Exciting Websites David Yuen Opera Volunteers International. The Grand Experiment. Spring 2008: Could an opera group sustain a website on its own without putting all of the work on one tech person?. The Grand Experiment. Website user requirements Attractive Easy to navigate Informative

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Exciting Websites David Yuen Opera Volunteers International

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  1. Exciting WebsitesDavid YuenOpera Volunteers International

  2. The Grand Experiment • Spring 2008: Could an opera group sustain a website on its own without putting all of the work on one tech person?

  3. The Grand Experiment • Website user requirements • Attractive • Easy to navigate • Informative • People requirements • Several contributors • Photographer • Presidential involvement • Basic Microsoft Word proficiency

  4. The Grand Experiment • Software requirements • Easy to use • Expandable • Free • Financial requirements • $10 annual website registration • $5/month hosting fee

  5. Software Requirements • WordPress • Freeware • Huge user community for support • Huge programmer community for expandability • Huge design community • Quick, simple installation for technical person • Widely used by major companies and people

  6. Wall Street Journal

  7. General Electric

  8. Emeril Lagasse

  9. Martha Stewart

  10. Larry King

  11. Reuters

  12. WKRN NashvilleWX

  13. The Opera Society Theme Events Membership form Latest news Reference info

  14. The Grand Experiment • Linda, Eric, Barbara (president)

  15. WordPress • Hosted – WordPress.com • Advantages • No setup or maintenance • No financial costs whatsoever • Disadvantage • Limited functionality • Advertises for WordPress, not your domain • Self-hosted • Advantages • Wide variety of available designs, functionality • Advertises your domain • Disadvantages • Setup and maintenance time and effort • Financial cost

  16. Reference info Events Contact form Membership form

  17. WordPress vs html • Html requires specialized knowledge • Pay someone to make the changes • Wait for someone to make the changes • WordPress requires minimal knowledge • Don’t pay someone else to make the changes • Don’t wait for someone else to make the changes • You can update the website yourself

  18. Blog post • Log in • Add New Post • Insert picture • Publish

  19. Outsourcing • If you have no one to do the technical work • rentacoder.com • elance.com • odesk.com – timed snapshots so that you can audit the work • Hire fast, fire faster - don’t hesitate to let outsourced labor go after the first offense

  20. Gmail for your group • Your group should have its own e-mail • @YourGuild.org • More professional than @yahoo.net, @gmail.com • Somebody@ibm.com, Someone@google.com • Easier to remember than cryptic personal e-mail addresses • Separates private e-mail from opera e-mail plus provides continuity as chairs change over time • Advertise your website • @aol.com advertises for AOL

  21. Gmail with your own domain name • Create e-mail addresses for all board members • President@YourGuild.org • VP@YourGuild.org • Your e-mail is stored on Google’s computers, not yours • 7gb of storage space • Access your e-mail from anywhere in the world • Google’s powerful spam filters • Free • Google Docs

  22. Online storage of your documents, spreadsheets, PowerPoint and PDF files • “Microsoft Office Lite” • Two clear advantages • Version control – latest version is always available • Around the clock availability • All previous versions of the document are available • Read-only or Edit permissions • Publicly viewable or within your group only • Clear up the clutter on your computer

  23. Version Control • Everybody works on the same document • Changes are made in real-time • You can actually see other people’s changes as they happen • Everyone will always have access to the latest version • No faxing, e-mailing, driving to meet someone

  24. Useful for • Address list • List of invited guests • Standard form letters • Archival of documents • Event checklists

  25. @SantaFeOperaGuild.org • August 2009 – Santa Fe Opera Guild reserves its domain – santafeoperaguild.org • “…it does give everyone - and the guild - a common identity, which we keep promoting of course” • “These addresses are being used on our newsletter in the "reply" area when people are asked to RSVP to an event and, so far, we know that board members who are handling replies have been receiving them ok.” • “When we go from one president to another, it's an easy transition, so gradually I think that the names will catch on, especially in relation to membership vp change-overs.”

  26. Total Cost • Google Apps/Docs – free • Domain name - $10/year • Hosting – As low as $25/year • Time to set up – 1 hour

  27. Portable Document Format • Read-only • Membership forms • Instructions • Handbooks • Can be stored in Google Docs • Mac & PC • Free viewer, most likely already on your computer

  28. PDF XChange Viewer • Fill in text • Arrows and circles • Good for: • Membership forms • Registration forms • Proofreading • Free

  29. PDF reDirect • “Print” to PDF • Installs as a printer • Modify PDF with PDF XChange Viewer • Stop faxing! • Keep electronic copy of your filled-in form • Reduce paper waste • Free

  30. YouSendIt.com • Send large files that don’t fit in an e-mail • Send sensitive information securely • “YouSendIt has been chosen by companies in healthcare, pharmaceutical and related industries for secure, HIPAA compliant sending and receiving of files.”

  31. HP Officejet Pro 8500 • Scan paper into PDF • Previously, scanners would create unwieldy image files • Archive old documents • Stop faxing! • Online price of under $200

  32. uStream.tv • Broadcast your events live over the internet for free • Requirements • Webcam • Computer • Internet connection • Good for • Auctions • Performances • Fundraisers

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