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Financial and administrative procedure s LAPs & RAPs Project

Financial and administrative procedure s LAPs & RAPs Project Community action programme to combat social exclusion 2002-2006 Second transnational exchange programme Steering Group Meeting Venice, 19 April 2006 Tiziana Alvisi Administration and Financial Officer. Second Year Project

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Financial and administrative procedure s LAPs & RAPs Project

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  1. Financial and administrative procedures LAPs & RAPsProject Community action programme to combat social exclusion 2002-2006 Second transnational exchange programme Steering Group Meeting Venice, 19 April 2006 Tiziana Alvisi Administration and Financial Officer

  2. Second Year Project LAPs & RAPs Call for proposal: VP/2004/004 under 2005 budget line 04.040202 Reference number of the contract with the UE: VS/2006/0521 Starting date: 1st September 2006 End of the project: 31 August 2007 Duration of the project: 12 months Total cost of the project: € 325.320,66 Contribution by the European Commission for the first year: € 250.060,66

  3. Reference documents • Laps & Raps project proposal approved; • Contract N. VS/2006/0521 • Guideline - Community Action Programme to combat Social Exclusion 2002 -2006 - Second Transnational Exchange Programme; • Applicant Guide VP/2004/004;

  4. Local Coordination Budget Financial Report All eligible costs for the YEAR TWO implementation of the project must be paid within the budget period 01/09/2006 to 31/08/2007 Costs to be accounted by partners: • Staff costs: • Cost for coordination • Staff Cost • Travel: • Travel • Subsistence • Cost for Services: • Information, publication and dissemination cost • Catering • Administration cost: • Immovable property cost for meeting room

  5. Relevant documents for Local Coordination Budget Reimbursment Relevant documents to be filled in by the partners and submitted to the Coordinator: • Financial Report (including EU contribution+partner contribution); • Note of expenses – Local Coordination Budget (only EU contribution); The cost incurred by each partner will be refunded as soon as the note of expenses is received together with original invoices. Very important notes: • Expenditure must not exceed the foreseen amount of the Local Coordination Budget € 10.800,00 • All the original proof of payments for LCB cost must be attached to the Note of expenses.

  6. STEP 1 The costs related to the LCB will be reimbursed according to the following procedures: Fill in the Financial report as follows: Small description of the cost incurred Please don’t fill this cell Description of the cost incurred to cover your cash contribution – This amount will not be refunded Description of expenses incurred - This amount will be refunded by the coordinator as UE Co financing

  7. STEP 2 Fill in the table of the Note of expenses – Local coordination Budget just with the expenses you asking for the reimbursement for, as EU contribution. Note of expenses Table The related cost will be refunded as soon as the note of expenses is received together with original invoice.

  8. DEADLINE FOR THE SUBMISSION OF THE FINAL REPORT YEAR 2 30 June 2007 For salary payments and coss related to Local Coordination meetings done after the 30th of June, please insert a note in the last Financial Report and send the proof documents (timesheets, pay slips, invoices and note of expenses) within the 31st of August, end of the project.

  9. EU contribution transferYEAR ONEState of the art The partners’ EU contribution for the project first year will be balanced to the partners as soon as the City of Venice receives confirmation of first year report approval by the Commission

  10. PARTNER STATE OF THE ART COMUNE DI ROMA OK COMUNE DI CROTONE TO BE DELIVERED IN VENICE FONDAZIONE G BRODOLINI OK MUNICIPALITY OF THESSALONIKI TO BE DELIVERED IN VENICE ASDA TO BE DELIVERED IN VENICE INSTITUTO DE SEGURANCA SOCIAL OK FECMES TO BE DELIVERED IN VENICE MINISTRY OF LABUR AND SOCIAL AFFAIRS OK JAVINI ZAVOD SOCIO OK EU CONTRIBUTION YEAR 1 NOTE OF EXPENSES

  11. PARTNER FINANCIAL REPORT INTERIM EU CONTRIBUTION NOTE OF EXPENSES MISSING DOCUMENTS TO BE SENT ASAP MISSING DOCUMENTS TO BE SENT BY 30 JUNE 2007 COMUNE DI ROMA AT THE END OF THE PROJECT - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES COMUNE DI CROTONE AT THE END OF THE PROJECT - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES FONDAZIONE G BRODOLINI WAITING FOR THE REVISED DOC OK INTERIM LCB EU CONTRIBUTION NOTE OF EXPENSES - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES MUNICIPALITY OF THESSALONIKI AT THE END OF THE PROJECT LCB SUBCONTRACTING AGREEMENT - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES ASDA WAITING FOR THE REVISED DOC NO • - TIMESHEETS • - INVOICES • INTERIM LCB EU CONTRIBUTION NOTE OF EXPENSES • - - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES FINANCIAL REPORT YEAR TWO 01/09/2006 to 31/08/2007 STATE OF THE ART

  12. PARTNER FINANCIAL REPORT INTERIM EU CONTRIBUTION NOTE OF EXPENSES MISSING DOCUMENTS TO BE SENT ASAP MISSING DOCUMENTS TO BE SENT BY 30 JUNE 2007 INSTITUTO DE SEGURANCA SOCIAL OK OK OK - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES FECMES OK OK OK - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES MINISTRY OF LABUR AND SOCIAL AFFAIRS OK OK EXPERT ORDER FOR ELABORATION OF THE STUDY - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES JAVINI ZAVOD SOCIO OK NOT NEEDED OK - TIMESHEETS - LCB INVOICES - LCB EU CONTRIBUTION NOTE OF EXPENSES QEC ERAN OK NOT NEEDED - TIMESHEETS - INVOICES -TIMESHEETS -LCB INVOICES -LCB EU CONTRIBUTION NOTE OF EXPENSES INTERIM FINANCIAL REPORT DOCUMENTS SITUATION YEAR TWO 01/09/2006 to 31/08/2007

  13. PARTNER SGM 1 REIMBURSEMENT PREW LISBON REIMBURSEMENT COMUNE DI ROMA OK OK COMUNE DI CROTONE OK OK FONDAZIONE G BRODOLINI OK OK MUNICIPALITY OF THESSALONIKI OK OK ASDA OK OK INSTITUTO DE SEGURANCA SOCIAL OK OK FECMES OK OK MINISTRY OF LABUR AND SOCIAL AFFAIRS OK OK JAVINI ZAVOD SOCIO OK OK QEC ERAN OK NO MEETINGS (PREW and SGM) REIMBURSEMENT SITUATION

  14. PARTNER STATE OF THE ART YEAR TWO COMUNE DI ROMA OK COMUNE DI CROTONE LOCAL ACTIVITIES DOCUMENTATIONS YEAR TWO FONDAZIONE G BRODOLINI OK MUNICIPALITY OF THESSALONIKI LOCAL ACTIVITIES DOCUMENTATIONS YEAR ONE & TWO ASDA LOCAL ACTIVITIES DOCUMENTATIONS YEAR ONE & TWO INSTITUTO DE SEGURANCA SOCIAL OK FECMES LOCAL ACTIVITIES DOCUMENTATIONS YEAR ONE OK FOR THE SECOND YEAR MINISTRY OF LABUR AND SOCIAL AFFAIRS LOCAL ACTIVITIES DOCUMENTATIONS YEAR TWO JAVINI ZAVOD SOCIO OK LOCAL ACTIVITIES DOCUMENTS SITUATION

  15. Contact InformationCentral Project Managment Team • Mr. Andrea Del Mercato - Strategic Management of the project; • Ms. Mara Vittori – Officer in charge for the project; • Ms. Tiziana Alvisi – Administration and Financial Officer; • European Policies DirectorateCity of Venice • San Polo - 1098, 30125 Venice • Tel: +39 041.2700.811 • Fax: +39.041.2700 890 • international.relations@comune.venezia.it • www.comune.venezia.it/ineuropaenelmondo

  16. Contact Information QeC-ERAN • Mr. Haroon Saad: Scientific Coordinator; • Mr.Andrea Giordano: project administration; QeC-ERAN Quartiers en Crise - European Regeneration Areas Network Rue van Artevelde 80 B-1000 Brussels BELGIUM Tel: + 32 (0) 2 524 45 45 Fax: +32 (0) 2 524 44 31 info@qec.skynet.be

  17. THANK YOU FOR YOUR ATTENTION

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