Full Time Equivalent (FTE) Report October, 2010

1. The Campaign for McMaster University The Campaign for McMaster University Full Time Equivalent (FTE) Report October, 2010

2. The Campaign for McMaster University The Campaign for McMaster University Why are FTEs important? External reporting Internal reporting Resource management Planning

3. The Full Time Equivalent (FTE) report shows hours paid (both actual and committed) and calculates an FTE for all paid employees, provided to the University departments via the BI tool, similar to the Labour Distribution and Salary Commitment reports The Campaign for McMaster University The Campaign for McMaster University What is the FTE report?

4. Ledgers 2 & 3 Actual and Commitment hours * FTE calculation based on hours paid compared to FT scheduled hours annualized Reporting on May to April fiscal year * FHS cost of practice accounts on July to June fiscal year The Campaign for McMaster University The Campaign for McMaster University Included in the FTE Report:

5. Shift premiums Stipends Honoraria Recoveries Journal entries Accruals Affiliates The Campaign for McMaster University The Campaign for McMaster University Not Included in the FTE Report:

6. The Campaign for McMaster University The Campaign for McMaster University Sample Report from the BI application:

7. The Campaign for McMaster University The Campaign for McMaster University Sample Report from the BI application:

8. The Campaign for McMaster University The Campaign for McMaster University How are FTEs calculated? • Yearly Totals (numerator) are from the accumulated hours from the payroll register (both actual and commitments)

9. Standard Annual FT Hours (denominator) are from the Position Schedule screen, Multiply the scheduled full time hours X 2 X # of pays in a year (26) The Campaign for McMaster University The Campaign for McMaster University How are FTEs Calculated?

10. Yearly totals Standard Annual FT hours The Campaign for McMaster University The Campaign for McMaster University How are FTEs Calculated? Therefore we take: = FTE

11. The Campaign for McMaster University The Campaign for McMaster University Sample FTEs

12. From the BI application you will see The Campaign for McMaster University The Campaign for McMaster University How to access this report?

13. The Campaign for McMaster University The Campaign for McMaster University How to access current month’s report? Prior Fiscal Year end should always be the prior year

14. The Campaign for McMaster University The Campaign for McMaster University Should you need Prior Fiscal Year… If running for prior fiscal year, choose these parameters and you will get the report for April 2010.  We will provide this archived history as we go, so next year the choices will be April 2010, April 2011, and current month.

15. The Campaign for McMaster University The Campaign for McMaster University Questions?