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Electronic Exchange of Drinking Water Lab Data

Electronic Exchange of Drinking Water Lab Data. Presented by: Mike Matsko NJDEP Exchange Network Users Meeting April 18, 2006. eDWR Project Background. Project was initiated and funded as a 2002 Exchange Network Challenge Grant 5 Participating States: NH, ME, NJ, RI, and VT

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Electronic Exchange of Drinking Water Lab Data

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  1. Electronic Exchange of Drinking Water Lab Data Presented by: Mike Matsko NJDEP Exchange Network Users Meeting April 18, 2006

  2. eDWR Project Background • Project was initiated and funded as a 2002 Exchange Network Challenge Grant • 5 Participating States: NH, ME, NJ, RI, and VT • Project consisted of 2 Phases: • Phase 1: March 2003 to December 2004 • Phase 2: December 2005 to December 2005

  3. eDWR Project Objectives • Flow SDW data into our State SDWIS system from Laboratories • Refine the e-DWR schema to support the data reporting requirements • Develop a set of modular laboratory files that could be used by other environmental data flows • Develop a scalable submission receiving system that can be used for easily leveraged for additional data flows

  4. eDWR Project Phases • Phase 1 • Schema Development • EDI Converter - eDWR XML file conversion to “Sampling via EDI” • Stakeholder Survey - Laboratory Readiness for eDWR system • Best Practices Document - eDWR system recommendations • Implementation Strategy • Security • Account Management • Submission > Validation > Feedback • Phase 2 • Develop a system to support a Lab to State data exchange

  5. eDWR System Development Steps • Used Phase 1 outputs • Purchased E2 software from enfoTech & Consulting, Inc. • Consolidated paper forms to web forms • Revised business process • NJDEP portal integration • Develop system detail design document

  6. What is E2? • Secure web based system to conduct e-business over the Internet • Designed by enfoTech to improve data quality and reduce resources • An intelligent data exchange server that: • Receives reports submitted by regulated facilities • Evaluates reports for meeting reporting requirements • Uploads reports to NJDEP for compliance assessment • Uses Exchange Network web services and XML for data exchange

  7. E2 Capabilities for Labs and Water Systems • Laboratories • Submit new and revised drinking water reports • View meaningful validation results on-line • Save partially completed reports • View and print all previous submissions • View status of all submissions and receive email notification • Water Systems • Authorize a Lab to submit data on their behalf • View submissions and status of all reports submitted on their behalf • Submit new and revised annual water utilization reports • View meaningful validation results on-line • Save partially completed reports • View and print all previous submissions • View status of all submissions and receive email notification

  8. E2 Submission Options • Web Form Entry: A user can data enter each sample using an Online Entry Form and receive immediate validation feedback. • Copy / Paste from Excel: Offline data preparation and then copy the data from a spreadsheet program and paste the data into an online form for conversion to XML. Validation feedback is provided via email after E2 has processed the data. • XML File Upload: A user can upload an XML file or a ZIP file containing one XML file based on the eDWR schema. Validation feedback is provided via email after the E2 has processed the data. • MS Excel XML Template: A user can download and populate an Excel file that will generate a valid XML file for upload. • Note: Not all NJDEP forms are available for electronic submission.

  9. E2 User Types • Laboratory User • Associated with only 1 Certified Laboratory • Submit only Lab Data for multiple Water Systems • Water System User • Associated with 1 or more Water Systems • Submit only MOR Data for Water Systems * 1 user account could be both a laboratory and water system user

  10. E2 User Roles • Laboratory Report Preparer • Laboratory Report Certifier • Laboratory Administrator • Authorize Users to Prepare / Certify Lab Reports for their Lab • Water System Report Preparer • Water System Report Certifier • Water System Administrator • Authorize Users to Prepare / Certify Annual Water Utilization Reports for their Water System • Authorize NO Laboratories to Prepare / Certify Lab Reports • Authorize ALL Laboratories to Prepare / Certify Lab Reports • Authorize Specific Laboratories to Prepare / Certify Lab Reports

  11. Lab User Getting Started

  12. Water System User – Getting Started

  13. Submission System Benefits • Improve data quality • Reduce reporting costs • Reduce reporting burden • Report status on-line • Greater control of data quality for Labs and Water Systems • Decrease State costs • Improve Agency effectiveness with faster response for data analyses, compliance, and decision-making

  14. E2 Next Steps • System release for drinking water reporting • Private Well Testing Act data submissions • New Jersey Quantitative Limit data submissions • Volunteer Water Monitoring data submissions • State to EPA data exchange • State to State data exchange

  15. eDWR Submission System Questions?

  16. New Jersey Architecture Web Servers - Sun v480, Solaris 9 OS, SunOne Web Server 6.x, Server Certificate/SSL App. Servers - Sun v480, Solaris 9 OS, SunOne Application Server 7 EE, Server Certificate/SSL Database Servers - Dell PowerEdge 6650, Red Hat Enterprise Linux AS v2.1, ORACLE 9i Note: In addition to the HW represented here, there is a box in the Secure access layer that acts as a reverse proxy so our Node can talk directly to other Nodes. Without the reverse proxy, NJDEP would not be able to use NAAS.

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