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Contract Life-Cycle Management Platts 6 th Annual Strategic Supply Chain Management for Utilities Conference January 29

Contract Life-Cycle Management Platts 6 th Annual Strategic Supply Chain Management for Utilities Conference January 29, 2008 Catherine E. Gouze, Esq. Enporion, Inc. #10. #10 SAVE MONEY. “ MONEY DOESN’T TALK, IT SWEARS.” - Bob Dylan. Pressure to drive cost out of the supply chain

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Contract Life-Cycle Management Platts 6 th Annual Strategic Supply Chain Management for Utilities Conference January 29

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  1. Contract Life-Cycle Management Platts 6th Annual Strategic Supply Chain Management for Utilities Conference January 29, 2008 Catherine E. Gouze, Esq. Enporion, Inc.

  2. #10

  3. #10 SAVE MONEY

  4. “MONEY DOESN’T TALK, IT SWEARS.”- Bob Dylan • Pressure to drive cost out of the supply chain • Contract Leakage • Unredeemed rebates • Discounts not applied • Overcharging • Maverick Spend • Identified in “Real Time”

  5. #9

  6. #9 CREATE YOUR OWN MONSTER

  7. #8

  8. #8 COMPLY WITH CONTRACT TERMS AND REGULATIONS

  9. Operational Compliance • internal policies and procedures • business objectives • Supplier Compliance • pricing, service levels, deadlines • Regulatory Compliance • FERC, HAZMAT, OSHA, EPA, DOT, IRS….

  10. #7

  11. #7 DEVOTE MORE RESOURCES TO THE OFFICE OF COMPLIANCE

  12. #6

  13. #6 FIX THE BROKEN STEPS IN THE CONTRACT LIFE-CYCLE PROCESS

  14. BPM – Business Process Management “It’s about the fusion of business operations and information technology to the point of unity. That transformation is well under way on a scale that can only be called the greatest 21st century business reformation.” -Peter Fingar

  15. Pre-approved templates and clauses • Automated process with configurable roles, permissions, security, and alerts • Audit to ensure all following same process • Violators identified in Real Time, so corrective measures in Real Time • Ongoing process: adjustments easier with automated process • Learning curve for new employees shortened

  16. QUERY: Whether process definition will occur without the discipline of software implementation… and even if so, are the benefits sustainable without the controls and data capture the software provides?

  17. #5

  18. #5 WORK MORE WITH YOUR LEGAL DEPARTMENT

  19. #4

  20. #4 PROVIDE ANALYSIS AND REPORTING

  21. Significant value and data in contracts • Need tools to extract the data • Spend visibility in Real Time • Corrections/adjustments in Real Time • New savings opportunities identified, and deals may be renegotiated • Set up reports that are valuable to you • Analyze the data at a more detailed level

  22. #3

  23. #3 WORK MORE WITH YOUR FINANCE DEPARTMENT

  24. #2

  25. #2 COMPLY WITH SARBANES OXLEY ACT OF 2002 (“SOX”)

  26. Public Company Accounting, Reform, and Investor Protection Act of 2002 • CEO/CFO personally responsible for establishment and maintenance of controls and procedures • Periodically test and evaluate effectiveness • SOX reporting, material changes of events that may have an impact on a company’s perceived market value….reported to SEC in 48 hours

  27. #1

  28. #1 KEEP YOUR CEO OUT OF PRISON

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