2020 State Cyber Crime Grant (SCCG) Notice of Funding Opportunity (NOFO) Training

1. Missouri Department of Public Safety Office of the Director Criminal Justice/Law Enforcement Unit 2020 State Cyber Crime Grant (SCCG)Notice of Funding Opportunity (NOFO) Training January 30, 2019

2. CJ/LE CONTACT INFORMATION Heather Haslag, Program Manager Phone: (573) 751-1318 Email: heather.haslag@dps.mo.gov Laura Robinson, Program Specialist Phone: (573) 526-1928 Email: laura.robinson@dps.mo.gov Becky Block, Program Representative Phone: (573) 751-5951 Email: becky.block@dps.mo.gov • Main Phone: (573) 751-4905 • Fax Number:(573) 522-1908 • Address: • MO Department of Public Safety • Attn: CJ/LE Unit • PO Box 749 • 1101 Riverside Drive • Jefferson City, MO 65102

3. TRAINING OUTLINE • General Information • Grant Guidelines • Application Instructions • WebGrants • Post-Application Information • Questions?

4. GENERAL INFORMATION

5. SOURCE OF FUNDS • Internet Cyber Crime Grant (ICCG) • Created in FY07 in correlation with House Bill 1698, also known as “Jessica’s Law” • Administered pursuant to Section 650.120 RSMo • Monies deposited into the “Cyber Crime Investigation Fund” • Awards made under the direction of a “panel” • Eligible applicants included multi-jurisdictional internet cyber crime law enforcement task forces and other law enforcement agencies • 10% local match requirement (cash or in-kind) • Multi-Jurisdictional Cyber Crime Grant (MJCCG) • Created in FY10 in response to the award of American Recovery & Reinvestment Act (ARRA) monies in an effort to continue the operation of the cyber task forces • Eligible applicants included only multi-jurisdictional cyber crime law enforcement task forces • 0% local match requirement • State Cyber Crime Grant (SCCG) • Created in FY13 in response to the end of the ARRA award to continue the operation of multi-jurisdictional law enforcement cyber crime task forces • 0% local match requirement NOTE: As the grant program name changed, the purpose areas and eligible costs items did not change.

6. FUNDING NOTE: Governor’s FY20 budget proposal includes $2,001,118; no word yet on the House or Senate’s budget proposals - - final amount subject to legislative approval

7. GRANT GUIDELINES

8. ELIGIBLE APPLICANTS • Any state or local unit of government • Project must be aimed at investigating internet sex crimes against children, including but not limited to enticement of a child and possession or promotion of child pornography • Project must be multi-jurisdictional • Multi-jurisdictional status must be supported by a Memorandum of Understanding (MOU), Memorandum of Agreement (MOA), Letter of Agreement (LOA), or equivalent type of document amongst the participating agencies • Law enforcement agencies must apply through their respective unit of government (pass-thru agency) • Can only submit 1 application per applicant agency and project • Jurisdictions currently served by a grant-funded task force should request resources through the established task force NOTE: Non-profit and for-profit organizations are ineligible for SCCG funds.

9. ELIGIBILITY REQUIREMENTS Applicants must be compliant (and remain compliant) with the following state statutes: • Section 43.505 RSMo: Uniform Crime Reporting (UCRs) • Section 590.650 RSMo: Racial Profiling Reporting • Section 513.653 RSMo: Federal Forfeiture Report • Section 590.700 RSMo: Recording of Custodial Interrogations • Section 43.544 RSMo: Forwarding Intoxication-Related Offenses MO State Statutes: http://www.moga.mo.gov/

10. ELIGIBLE BUDGET CATEGORIES • Personnel, Personnel Benefits, Personnel Overtime, & Personnel Overtime Benefits • Salaries, overtime, and/or fringe benefits of detectives and forensic personnel whose focus is investigating Internet sex crimes against children. • Travel/Training • Training and travel-related costs of law enforcement personnel, forensic personnel, prosecuting attorneys, circuit attorneys, and consultants (hired to provide training at the project agency). • Refer to the 2020 SCCG Solicitation for minimum (and recommended) training standards of law enforcement personnel and forensic personnel. • Equipment • Items directly related to digital imaging, preventing or combating cyber crime activities, or evidence storage to include, but not limited to, projectors, computer hardware, printers, servers, voice changers, voice recorders, evidence lockers, write blocking devices, wireless network finders, digital cameras, camcorders, and other field investigative items (not available from the home agency). • Supplies/Operations • Costs directly associated with operating a cyber crime task force and its activities to include, but not limited to, covert PO Box, computer software, forensic tools, software licenses/maintenance, CD-R/DVD-R, media storage, external hard drives, and cell phone tips. • Contractual (items secured through a contract) • Costs directly associated with operating a cyber crime task force and its activities to include, but not limited to, computer software, anti-virus software, internet access, wireless air cards, software licenses/maintenance, and fees of a consultant hired to provide training at the project agency. NOTE: Only “direct” costs will be allowed; costs will be considered based on justification

11. UNALLOWABLE COSTS The following items have been determined ineligible for funding due to their indirect relation to the grant program and/or by standard of the original ICCG program: • Bonuses or Commissions • Construction/Renovation Projects • Daily Subsistence within Official Domicile • Entertainment Expenses & Bar Charges • Finance Fees/Late Charges • First Class Travel • Indirect Costs • Less-than-Lethal Weapons • Lobbying or Fundraising • Military-Type Equipment • Office Equipment (e.g. calculators, shredder, telephone, copier, fax machine, scanner) • Office Furniture (e.g. desk, chair, bookcase, file cabinet, lamp, table) • Office Lease/Purchase • Office Supplies (e.g. pens, pencils, paper, tape, staples, ink cartridges, file folders, postage) • Personal Incentives for Employment • Pre-Paid Fuel or Phone Cards • Telephones and Pagers • Vehicle Lease/Purchase • Weapons and Ammunition

12. PROJECT PERIOD • Project Period: June 1, 2019 to May 31, 2020 • 12 month project period • No requests to extend this project period • Funds must be obligated within the project period • Funds are “obligated” when a legal liability to pay a determinable sum for services or goods is incurred and will require payment during the same or future period • Activities occurring before the project period start date or after the project period end date are not allowable • Must pro-rate expenses, where necessary, for ongoing costs that extend outside the project period • Funds expended within 10 days of project period end • Funds are “expended” when payment is made NOTE: Funds will be disbursed monthly via a reimbursement process. Any funds not properly obligated or expended will lapse.

13. APPLICATION INSTRUCTIONS

14. NEW ORGANIZATIONS • If your applicant organization has not yet registered within the WebGrants system: • Acquire a Data Universal Numbering System (DUNS) • Acquire or renew registration with the Systemfor Award Management (SAM) • Complete the “Register Here” on the WebGrants home screen • Wait for approved registration login Refer to the 2020 SCCG Solicitation for further information and guidance.

15. RETURNING ORGANIZATIONS • If your applicant organization has already registered within the WebGrants system: • Login with the UserID and Password previously provided during the registration process • Verify your work information in the “My Profile” module of WebGrants • Verify your organization’s information in the “My Profile” module of WebGrants • Verify the registered users associated with your organization in the “My Profile” module of WebGrants Refer to the 2020 SCCG Solicitation for further information and guidance.

16. GENERAL APPLICATION DETAILS • Solicitation released Wednesday, January 30, 2019 • DPS SCCG website: http://dps.mo.gov/dir/programs/cjle/sccg.php • DPS WebGrants Funding Opportunity: https://dpsgrants.dps.mo.gov • Applications must be submitted online in WebGrants • Paper applications will not be accepted • Applications are due by 5:00 p.m. on Wednesday, March 13, 2019 • WebGrants will automatically close based on the posted deadline • Late applications will not be accepted for circumstances such as illness, bereavement, internet connection issues, broken scanners, staffing conflicts, emergency responses, etc. • Start early!!

17. APPLICATION TIPS • The SCCG Application has 13 components (forms); each component must be “Marked Complete” to submit the application. • Each application form has required fields indicated by a red asterisk (*) . A form can be saved without each field containing data, but the form cannot be marked complete without each required field containing data. • Form and field instructions have been provided to aid in the completion of each application form. • Use the SCCG Solicitation and the WebGrants form instructions to aid in the completion and submission of an application; re-read the form instructions and the information provided to ensure relevance and completeness. • Proper capitalization and sentence case is requested when typing each application form. Do not leave on your ‘Caps Lock’ when filling out the application forms!!

18. WEBGRANTShttps://dpsgrants.dps.mo.gov

19. WEBGRANTS HOME SCREEN Log In: enter UserID and Password if already registered; also used to retrieve forgotten UserIDs and Passwords Register Here: used to register new agencies (not new users) Announcements:provides a link to the WebGrants External User Manual and provides other helpful information, including any known internal errors that are occurring or any scheduled system outages; check this area before logging in!

20. WEBGRANTS - MAIN MENU • The WebGrants toolbar will appear on all screens hereafter and contains certain command buttons. • Menu: returns you to the Main Menu screen at any time • Help: displays information regarding the screen displayed (but will not be helpful with SCCG) • Log Out: should be used to log out of the session; users are encouraged not to simply close the screen as it doesn’t end the session – the more users logged into the session, the slower the system operates • Back: returns the user back to the previous screen so long as it doesn’t re-execute a command from the previous screen, in which case it may revert back to the different screen) • Print: allows you to print the content of the screen (will be greyed out if there is no content to print) • Add: allows you to add content (will be greyed out if there is no content allowed to be added) • Delete: allows you to delete content (will be greyed out if there is no content allowed to be deleted) • Edit: allows you to edit content (will be greyed out if there is no content allowed to be edited) • Save: allows you to save content (will be greyed out if there is no content allowed to be saved)

21. MODULE #1: INSTRUCTIONS Provides general system instructions – does not provide SCCG application instructions!

22. MODULE #2: MY PROFILE • Maintain personal contact information • Click “Edit” on the toolbar to update and then click “Save” to save changes • Do not edit and re-use a person’s profile for a new employee; each user should have his or her own account and unique log-in

23. MODULE #2: MY PROFILE cont’d • Access Alert History and create Alerts • “Alert History” will display all emails sent to the profile • “My Alerts” create alerts (as a grant contact, you will automatically receive all the alerts so this module is not beneficial)

24. ALERTS • Two types of notifications: • Automated alerts triggered on application and grant phases (e.g. status change, submission, negotiation, approval, not approved) • Mass distribution list emails from DPS staff (e.g. reminders, updates, training notices) • Alerts/Notifications are sent from dpswebgrants@dps.mo.gov • Add to safe sender list or a contact list to avoid being treated as junk/spam • Do not overlook these alerts as they can contain important and time-sensitive information • While the record is in the “My Applications” module, only the Primary Contact receives system-generated alerts • While the record is in the “My Grants” module, the Primary Contact and Additional Grantee Contacts, as applicable, receive system-generated alerts

25. MODULE #2: MY PROFILE cont’d • Reset Password • Allows the user to change their password; recommended for users with unsecure passwords or difficult to remember passwords

26. MODULE #2: MY PROFILE cont’d • Maintain organization’s information • Click the organization “Name” in the Associated Organizations table to access this page • Click “Edit” on the toolbar to update and then “Save” to save the changes • Do not change the Applicant Agency name as it affects Subaward documents and reports

27. MODULE #2:MY PROFILE cont’d • Add Registered Users • Add only if individual is not already a registered user • Notify DPS to add if individual is already a user associated with a different grant • Notify DPS via the “Correspondence” component of WebGrants if you add a new individual • Remove registered users • Notify DPS via the “Correspondence” component of WebGrants if you need an individual removed; must use the Change of Information Form • Do not delete a registered user yourself; the individual is not automatically removed from the “General Information” component as a grantee contact or from the Distribution List

28. MODULE #3: FUNDING OPPORTUNITIES • Displays funding opportunities posted by the Department of Public Safety • Criminal Justice/Law Enforcement Unit • Crime Victim Services Unit • Juvenile Justice Unit • Office of Homeland Security • Check the DPS website for a calendar of scheduled funding opportunity releases

29. MODULE #4: MY APPLICATIONS Consists of two “areas”: Current Applications: • Editing – application has been started (but not yet submitted) by the applicant • Submitted – application has been submitted by the applicant • Under Review – application has been assigned for review • Correcting – application is being edited by the applicant • Approved – application has been approved, following any necessary revisions by the applicant Archived Applications: • Editing – application was started by the applicant but never submitted prior to the close of the funding opportunity • Withdrawn – application has been withdrawn from consideration by the applicant (or the grantor per request by the applicant) • Awarded – application was approved • Not Awarded – application was not approved (reasoning recorded in the “Feedback” section at the very bottom of the application)

30. MODULE #5: MY GRANTS Consists of three “areas”: Current Grants: • Awarded– Subaward documents being signed by grantee and grantor • Underway – application officially becomes a grant • Suspended – grant has been “frozen” due to delinquent reporting and/or inappropriate activities Closed Grants: • Closed – grant has been closed by grantor • Archived – grant has been archived by grantor Claims: • Displays all Claims that have been created but not yet submitted

31. STEP #1 – FIND FUNDING OPPORTUNITY Select “Funding Opportunities” from the Main Menu Select the appropriate “Opportunity Title” from the list of posted grants

32. STEP #2 - CREATE APPLICATION Funding Opportunity screen includes: • General Information • Description • Attachments • Website Links • Copy Existing Application: • can be used by organizations reapplying for funds under the SCCG program area • application is created with same information supplied for the copied SCCG application (for the forms that are reused) • The Budget, Goals and Objectives, and Certified Assurances forms are new versions for 2020 SCCG and therefore will not copy; the rest will. 2. Start a New Application: • must used by organizations that have never applied under the SCCG program area or want to start from scratch • application is created with no existing data MAKE SURE IF COPYING AN EXISTING APPLICATION, TO COPY FROM THE SAME PROGRAM AREA!!

33. FORM #1: GENERAL INFORMATION • Complete the entire form as indicated: • Primary Contact: select the desired primary contact from the drop-down field, which will be pre-populated based on name of the individual associated with the login information. • This individual will be the recipient of emails during the application, review, and negotiation phases. • Project Title: enter a brief descriptive title for the proposed project. If the application is a continued project, use the same project title from past years. • Do not use the grant or funding opportunity name in your project title! • Do not include your organization (agency) name in your project title! • Organization: select the applicable applicant agency from the drop-down field, which will be pre-populated based on the organization associated with the selected primary contact person. • Click “Save” when completed • Review the form; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Go to Application Forms” to continue

34. STEP #3 – COMPLETE FORMS The ‘Application Forms’ screen displays all the application forms for SCCG. The ‘Complete’ column will track the completion of each form. The ‘Last Edited’ column will track any changes to each form. Multiple people can work on the application so long as they don’t work on the same form at the same time. Each form must be ‘marked complete’ before the application may be submitted. A checkmark in the ‘Complete’ column will not prevent you from making edits.

35. FORM #2: CONTACT INFORMATION • Complete the entire form as indicated: • Authorized Official (AO) – the individual that has the ability to legally bind the applicant agency in a contract • Project Director (PD) – the individual that will have direct oversight of the proposed project • Fiscal Officer (FO) – the individual who has responsibility for accounting and audit issues at the applicant agency level • Officer in Charge (OIC)- the individual that will act as the supervisor or commander of the proposed project • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is each individual identified correctly? Is the contact information current and accurate?

36. FORM #3: PROJECT SUMMARY • Complete the entire form as indicated: • Application Type – select ‘New’, ‘Continuation’, or ‘Expand/Enhance an Existing Project’ • Current Subaward Number(s) – leave blank if ‘New’ or enter your 2019 SCCG subaward number if ‘Continuation’ or ‘Expand/Enhance’ • Program Category – select ‘Law Enforcement’ • Project Type – select ‘Statewide’, ‘Regional’, or ‘Local’ • Geographic Area – enter general service area • Brief Summary – enter brief description of proposed project • Program Income – select ‘Yes’ or ‘No’ • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate?

37. FORM #4: BUDGET • Complete the Budget • To create new budget lines, click “Add” for the appropriate category • To edit an existing budget line, click on the blue hyperlink of the budget item or click “Edit”, make the changes, and click “Save” • To delete an existing budget line, click on the blue hyperlink of the budget item and click “Delete” • DO NOT LEAVE $0 BUDGET LINES! • Complete the Budget Justification • To enter or edit, click “Edit” • Click “Save” when completed • Review for accuracy; repeat the above steps to make revisions • Click “Mark as Complete” when completed Check yourself… Are the budget lines clearly labeled? Is the basis for cost estimate clearly identified for each budget line? Does the budget justification address each cost item (preferably in order) and provide all requested information?

38. FORM #5: BRIEF HISTORY • Provide the requested information: • When the project originally organized • Why the project organized • The number of agencies involved at the time of organization • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Does the form clarify when the task force was organized? Does the form clarify why the task force was organized? Does the form identify the number of agencies involved in the task force at the time of organization? Does the information provide DPS with an understanding of the history of the agency?

39. FORM #6: STATEMENT OF THE PROBLEM • Provide the requested information: • Identify problem references • Include facts and statistics on incidents of crime and/or growing trends • Identify existing resources, demographic or geographic specifications, etc. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Are the problem references clearly identified and relative to the proposed project? Does the form include facts and/or statistics to support the problem references? Are the facts and statistics current? Does the form demonstrate a need for funding?

40. FORM #7: GOALS AND OBJECTIVES • Provide the requested information: • Goal #1 – Minimum Standards • Objective #1 - Minimum Training • Objective #2 - Minimum Procedures • Goal #2 – Task Force Activities • Objective #1 - Proactive Activities • Goal #3 – Educational Activities • Objective #1 - Community Outreach • Objective #2 - Law Enforcement Outreach • Objective #3 - Prosecutorial Outreach • Objective #4 - Allied Professionals Outreach • Goal #4 - Collaboration with Other Agencies • Objective #1 - Information Sharing • Objective #2 - Investment • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form completed correctly and completely?

41. FORM #8: TYPE OF PROGRAM • Provide the requested information: • Define the services to be provided by the project • Indicate who will provide the services provided by the project • Describe how the identified services will be provided • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? Is adequate information provided to understand the project’s purpose area and the project’s intended services?

42. FORM #9: SUPPLANTING • Provide the requested information: • Describe if other funds are available for the project. If so, address why SCCG funds are being requested. • Address any existing costs and the status of its current fund source. • Address program income, if such is possible. • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the information current? If other funds are available, have you addressed why they cannot be used for this project? Program Income? If there are existing costs, have you addressed when and why the current fund source will cease?

43. FORM #10: AUDIT REQUIREMENTS • Complete the entire form as indicated: • Date Last Audit was Completed (month and year, at a minimum) • Dates Covered by Last Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) • Last Audit Performed By • Phone Number of Auditor • Date of Next Audit (enter TBD if unknown) • Dates to be Covered by Next Audit (e.g. mm/dd/yyyy – mm/dd/yyyy) (enter TBD if unknown) • Next Audit Will Be Performed By • Amount of Federal and State assistance received during last audited period • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Is the form current and accurate? Does the form reflect information for the applicant (e.g. city, county, state department)?

44. FORM #11: REQUIRED ATTACHMENT To attach documentation: Click the blue hyperlink under the “Attachment” column Browse for the file on your computer Enter a short, but meaningful, “Description” Click “Save” To delete documentation: Click the recycle bin image under the “Delete?” column Click “OK” to the dialog box When finished: Click “Mark as Complete” when complete • Memorandum of Understanding (MOU) - Agreement between each municipality and/or political subdivision that pledges to participate in the multi-jurisdictional project. • Should be current and contain the signatures and date of signature of each member party. • If the MOU is not re-signed from year-to-year, must include a letter indicating it is still in effect. Check yourself… Is the MOU current & complete? Is the file type a commonly used program that DPS will be able to open?

45. FORM #12: OTHER ATTACHMENTS Potential “other” attachments: • Vendor quote • Documents to support narrative • Letters of support • To upload an additional document: • Click “Add” • “Browse” for the attachment on your computer or storage device • Enter a short, but meaningful “Description” • Click “Save” • Repeat as necessary • To delete an uploaded file, click the recycle bin image under the “Delete” column and then click “OK” to the dialog box • Click “Mark as Complete” when completed • NOTE: Applicants not providing additional attachments should just click “Mark as Complete” and continue with no file attached. Check yourself… Is the attachment relative to the project? Is the file type a commonly used program that DPS will be able to open?

46. FORM #13: CERTIFIED ASSURANCES • Obtain a copy of the 2020 SCCG Certified Assurances and read thoroughly • Complete the entire form as indicated • Click “Save” when complete • Review for accuracy; click “Edit” if revisions are necessary and then click “Save” to save the changes • Click “Mark as Complete” when completed Check yourself… Does your Authorized Official agree with the terms and conditions? If not, have you provided a valid reason? Did the correct Authorized Official “sign” the form? Is the Date reflective of the application submission date?

47. STEP #4 - REVIEW/SUBMIT APPLICATION • Application Details • Read through the entire application • Ensure that all questions are answered correctly • Review your budget and budget justification • Verify the name and date on the Certified Assurances • Have another individual critique your proposal!!! • Check compliance with Racial Profiling and Federal Forfeiture reporting • Withdraw • Used if an application is no longer needed • Submit • Used to submit the application • Confirmation screen will appear • Primary Contact will receive a confirmation email • Contact DPS staff at dpswebgrants@dps.mo.gov prior to deadline if revisions are necessary to a submitted application • Contact DPS staff at dpswebgrants@dps.mo.gov within 24 hours after the deadline if technical issues with WebGrants prevents you from submitting your application by the deadline.

48. POST-APPLICATION PROCESS

49. APPLICATION REVIEW • Submitted applications will be reviewed by DPS – CJ/LE staff and the Cyber Task Force (CTF) Advisory Group • Applicants will not be contacted if their application is deficient of information • Applicants will receive notification via WebGrants approximately 3-6 weeks following the review meeting • Review meeting is scheduled for May 14, 2019 • Funding will not be released through any other forum – so PLEASE be patient!!

50. EVALUATION CRITERIA • Evaluation criteria will consist of, but not be limited to: • Demonstration the proposed project fits within the parameters of the SCCG Program. • Demonstration of need including geographic location, local demographics, local statistics, other programs and/or resources available to the applicant agency, etc. • Adequate correlation between the cost of the project and the objective(s) to be achieved. • Overall description of the intended use of the grant funds. • Demonstration that the SCCG funds will not be used to supplant other federal, state, or local funds. • Compliance with state statutory reporting requirements to include, but not limited to, Racial Profiling and Federal Forfeiture reporting. • Legally binding signature by the proper Authorized Official on the Certified Assurances form of the submitted application. • Available funding for the SCCG Program.