Reshaping Tasks

1. Reshaping Tasks 1 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Paolo Budroni, University of Vienna, Library and Archive Services [Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice]

2. Reshaping Tasks/ Abstract 2 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Paolo Budroni, University of Vienna, Library and Archive Services [Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice] Research libraries are rapidly changing shapes. They are currently evolving into new ICT-driven, research environments. These have the opportunity to play a major role in building cross-disciplinary teams, in servicing the research community, and in integrating archival sciences and businesses. Upon this, they must also face challenges resulting from their past and their traditions. Contemplating this new landscape means also to consider their future role as an active partner for researchers, teachers, students, administration, and how they can not only maintain and deliver well structured information, but also become an area of innovation, a social area, a teaching area, a learning area, and, of course, to be established as a renowned digital and analogue research library.

3. Intro 3 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 1. Maintaining and delivering information over the long term 2. Tradition and innovation: current approaches 3. A possible future role of scientific libraries 4. Conclusions

4. Intro 4 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 1. Maintaining and delivering information over the long term 2. Tradition and innovation: current approaches 3. A possible future role of scientific libraries 4. Conclusions

5. Maintaining and delivering info over the long term/ 1 5 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Historical background: When Duke R. founded the university in 1365, he also established a university library. Thus the University Library… The library was recreated in 1777 from the collections of dissolved Jesuit monasteries. The library statutes … In the course of the 19th century, the University Library became … A milestone in the library's history was the introduction of library automation as early as 1986. In 1998 the integrated library system ALEPH was introduced, …

6. Maintaining and delivering info over the long term/ 2 6 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Do we really need a re-branding ? Re-definition of roles ? How to cope with transformations in law, in society, in budget, in tasks…? Who defines the rules?

7. Challenges and current approaches 7 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 1. Maintaining and delivering information over the long term 2. Tradition and innovation: current approaches 3. A possible future role of scientific libraries 4. Conclusions

8. Tradition and innovation – challenges and current approaches COLLECTIONS RANGE OF SERVICES CO-OPERATIONS Research STRUCTURES Teaching TRADITIONS Librarians Administration O O O O Wishes, duties O O They enter the world of the Library O O O The Library TERMS OF USE University Staff OPENING HOURS PERMISSIONS Other guests Happy Users

9. Tradition and innovation - challenges and current approaches 9 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice … face rapid changes … focus on innovation … dynamize organisational structure … introduce flexible use of resources … adopt services to changing circumstances … promote a continuous professional development … adopt actions guided by principles such as sustainability, equal opportunities and efficient time-management

10. 10 Vision, Strategy, Fields of Action MISSION STATEMENT VISION STRATEGY OBJECTIVES IMPLEMENTATION O O O O O O O O O O O O O O O The Library My library, my fields of action: Active partner for researchers, teachers, and students Space of innovations “Teaching Library” “Learning Library” Digital and analogue library

11. 11 Challenges and current approaches Organisational culture Dynamic and focus on innovation; Support change and innovation O O O O O O O O O O O O O O O The Library

12. 12 Challenges and current approaches Organisational culture CSR Thinking beyond the established rules and “out of the box”; Actions guided by sustainability, equal opportunities, efficient time management O O O O O O O O O O O O O O O The Library

13. 13 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O Aims: to be balanced and transparent; To merge into larger and competent units; Meet modern standards O O O O O O O O O O The Library

14. 14 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O Recognised, appreciated, valued by both the library management and the users; Assigned according abilities, skills and experience The Library

15. 15 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O The Library Services Aims of a service providing library: To tailor services to Users’ need; To further the research, teaching and learning; To provide access; Cross-disciplinary approach

16. 16 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O The Library Services Collections Build and preserve all-university collections (printed and electronic); Make them accessible and re-usable

17. 17 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O The Library Services Collections Users Multiple definitions of Users (institution, single user, guest…)

18. 18 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O The Library Services Collections Co-operations Users The “culture of co-operations”, national and transnational; Monitoring of the information market

19. 19 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities O O O O O O Library staff O O O O O O O O O The Library Public Relations Services Brand management, event management; fund-raising, raise awareness of the library’s assets and services Collections Co-operations Users

20. 20 Challenges and current approaches Organisational culture CSR Budget, infrastructure, facllities Knowledge and Information services O O O O O The “Teaching Library”: Improvement of research and information literacy skills O Library staff O O O O O O O O O The Library Public Relations Services Collections Co-operations Users

21. 21 Vision, Strategy, Fields of Action MISSION STATEMENT VISION STRATEGY OBJECTIVES IMPLEMENTATION O O O O O O O O O O O O O O O The Library My library, my fields of action: Space of innovations Active partner for researchers, teachers, and students “Teaching Library” “Learning Library” Digital and analogue library

22. 22 Space of innovations The research ilbrary as an agent of innovative developments within the research institution’s information management framework. Some examples: Digital Asset Management Systems and Long Term Preservation of Data, Institutional Repository Research Activities Documentation Open Access Policy Bibliometrics Collections (all-university collections) Self Archiving Services

23. Opportunities 23 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 1. Maintaining and delivering information over the long term 2. Tradition and innovation: current approaches 3. A possible future role of scientific libraries 4. Conclusions

24. 24 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Arising questions about the future role /1 Maintaining and delivering info over the long term and defining a new identity • Stability of digital resources • Structuring the research community round the libraries issue • Focussing on open platforms • More automation in support of workflows • Cost effective solutions and re-use of content • Cross disciplinary teams

25. 25 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Arising questions about the future role /2 Going beyond the usual technology-dependent advice and methods Closing the generation gap • Closing the gap to the “next generation” • Commercial “Content provider” vs. “Real content provider” • What came first: form or content? • Research Libraries : “Content provider” vs. “Service provider”

26. Arising questions  Rethinking 26 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Not only “convergence of technologies The convergence of knowledge • What really matters is not weather a particular system is perfect or true (“true” is an arbitrary term), but rather how well it functions for the respective user/user groups. • Efficiency is the measure of this “truth”

27. 27 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Code for selection – rethinking the guide for action/ 1 Open the settings and the systems to Multiplicity • E.g. creation of codified opportunities for the researchers, such as codified chat rooms or institutional blog (publish, share, quote, comment) Adopt Lightness • E.g. lightness of the information structured in accordance with generally accepted standards • complete opportunity to store everything into an institutional repository quickly, easily and inexpensively • Use of persistent signatures (for digital objects and for authors) Have preferences for Quickness • E.g. The user may never get lost in the system

28. 28 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Code for selection- rethinking the guide for action/ 2 Invest resources in Exactitude • E.g. semantic and sintactic accuracy in the structure of information • No “blank spaces” should exist, avoid “null values” Increase Visibility • E.g. not only the visibility of the library • Institutional blogs

29. Conclusions 29 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice 1. Maintaining and delivering information over the long term 2. Tradition and innovation: current approaches 3.Apossiblefuture role of scientific libraries 4. Conclusions

30. 30 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Conclusions/ 1 Cross-disciplinary approach, convergence of knowledge is needed Cross-disciplinary teams that integrate computer science and linguistics with library, archival science and business Structure the research community round the research library issue Re-define the role of users: data provider and consumers Assign more functions and more rights to the users Introduce a policy of open and free access not only for the consumption of published information, but also in the very process of publishing itself

31. 31 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Conclusions /2 Enhance information transfer and communication between users (data suppliers and consumers) designing your Institutional Repository as a multimedia marketing tool Take seriously the “next generation” Offer special training and expertise to thel library staff End-user should be in a position to be able to implement the knew knowledge gained by linking it with other content (e.g. online), formation of data sets inside of the system/repository, form virtual dossiers or new digital books  Effectiveness is the measure, not the tradition

32. Maintaining and delivering information over the long term 32 Reshaping Tasks – The Future Role of Research Libraries: Moving from Research to Practice Thank you Paolo Budroni, University of Vienna, Library and Archive Services paolo.budroni@univie.ac.at