Final Presentation UW-Hospital Rehab Department

1. Final PresentationUW-Hospital Rehab Department • Team S • Tony Warren: Team Leader • Jon Olson: Contact Person • Melissa Garcia: Webmaster Team S - UW Hospital & Clinics Rehab Department

2. Problem Statement • Current inventory system failing • Inaccurate patient billing • Inventory levels not known • Multiple orders for the same products • Inaccurate distribution of expenses Team S - UW Hospital & Clinics Rehab Department

3. Reasons for Problem • Lack of communication - double orders • No central storage area • Five cost centers • Sticker system • Lack of time for therapists Team S - UW Hospital & Clinics Rehab Department

4. Benchmarks • Central Supply • Barcode/Scanner System • ER & ICU • Index Card System Team S - UW Hospital & Clinics Rehab Department

5. Alternatives • Individual patient index card • Barcode readers • Wand • Corded Scanner • Wireless scanner • Do nothing (stickers on logs) Team S - UW Hospital & Clinics Rehab Department

6. Data Used • Flow diagrams • Billed vs. distributed items • Scanner comparison • Scanner pricing Team S - UW Hospital & Clinics Rehab Department

7. Recommendations • Process • Scanner type • Recycled vs. new scanners Team S - UW Hospital & Clinics Rehab Department

8. Process • Automatic reorders • Approval is needed • Supplier needs to be contacted • Clerical staff’s responsibilities • Orders supplies • Develops patient logs with barcode • Scans and distributes new supplies directly • Therapists’ responsibility • Scans four barcodes in correct order Team S - UW Hospital & Clinics Rehab Department

9. Scanner Type • Wireless • Alphanumeric keypad • Limitless range (batch mode) • On-board memory (docking station) • Laser barcode reader • Prompts appear on screen Team S - UW Hospital & Clinics Rehab Department

10. Recycled vs. New Scanners • Recycled • Intermec Model 9445 • Fully depreciated and currently not in use • High maintenance, but high familiarity • New • Intermec Model 2410 (other suppliers?) • ~$11,000 for entire system • Low maintenance Team S - UW Hospital & Clinics Rehab Department

11. Final Recommendation • Pilot program with recycled scanners • Low equipment cost • Verify system’s effectiveness • HIS and Rehab together to decide Team S - UW Hospital & Clinics Rehab Department

12. Expected Benefits • Automatically tracks inventory • Bills patients directly • Charges cost centers • Encourages therapists’ participation • Tracks supply usage • Save $1,000/month in unbilled items Team S - UW Hospital & Clinics Rehab Department

13. Plans for Implementation • Rehab/Engr. choose project leader • Contact Hospital Information Systems • Organize supply areas • Bins • Barcodes • Calculate inventory levels • Train all therapists and clerical staff Team S - UW Hospital & Clinics Rehab Department

14. Lessons Learned • Communicate effectively • Be professional • Take organized notes • Create web-page • Do not underestimate number of parties • Use flowcharts/diagrams to visualize • Use multiple benchmarks Team S - UW Hospital & Clinics Rehab Department

15. Questions? Team S - UW Hospital & Clinics Rehab Department