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Group Facilitation 101: How to Facilitate Effective Groups and Meetings

Group Facilitation 101: How to Facilitate Effective Groups and Meetings. Session Objectives. Learn Motivational Preferences and implications Characteristics of effective team leaders Best practices Acquire resources. Cohort Sessions. Charting your team. 15. 15. 15. 15. 15. 15. 15.

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Group Facilitation 101: How to Facilitate Effective Groups and Meetings

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  1. Group Facilitation 101:How to Facilitate Effective Groups and Meetings

  2. Session Objectives • Learn Motivational Preferences and implications • Characteristics of effective team leaders • Best practices • Acquire resources

  3. Cohort Sessions

  4. Charting your team 15 15 15 15 15 15 15 15

  5. Charting your team 15 15 15 15 15 15 15 15

  6. Charting your team 15 15 15 15 15 15 15 15

  7. Role of Facilitator To help groups be their most productive Styles of facilitating: - Limited role - Active role

  8. Active Facilitator Role • Neutral servant to the group - Unbiased role - No interest in what the decision is, but insures that a decision is made • Process advocate – Makes sure everyone understands and agrees on process • Progress advocate – Helps group to move towards its objective/s

  9. “Facilitators must be close enough to relate to others, but far enough ahead to motivate them.”

  10. How to Run an Effective Meeting • Begin with team building • Establish goals, objectives, and outcomes • Create and distribute agenda • Establish ground rules • Begin and end on time

  11. How to Run an Effective Meeting • Identify action items and clearly articulate responsibilities and deadlines • Use/Overuse chart paper • Utilize brainstorming • Engage all group members - Build trust - Round robin – right to pass - Thumbs up/down/across - Time for dialogue • Move toward consensus

  12. Consensus – What it is not . . . • Voting • Trading Off • Steamrolling • Withholding • Easy or fast • Perfect Agreement

  13. Consensus – what it is not . . .

  14. Consensus – What it is . . . A decision in which everyone participates and with which everyone can live and publicly support

  15. The Five Dysfunctions of a TeamPatrick Lencioni • Absence of trust • Fear of conflict • Lack of commitment • Avoidance of accountability • Inattention to results

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