Nancy Cameron Project Manager / PMO Lead 3M / Medical Division IT PMO User Group Teleconference Date: January 8, 2003

1. Nancy CameronProject Manager / PMO Lead3M / Medical Division ITPMO User Group TeleconferenceDate: January 8, 2003

2. PMO User Group Teleconference--Agenda-- • Company Name and Description • PMO / Project Offices / PM Professional Associations across 3M • PMO structure within 3M/Medical Division IT – Functions / Responsibility • Background – Why EPM in 3M/Medical Division IT? • EPM Toolset • Project Management Methodology: Status and Use • Future Opportunities • Top PMO Challenges

3. The 3M Organization 3M's business units comprise six major markets:

4. PMO User Group Teleconference--Background-- • PMO, Project Offices, Professional Associations within 3M • PMO structure within 3M/Medical Division IT

5. 3M/MD-IT Project Office--Vision Statement-- • Develop and implement Project Management process, tools and methodologies to give us: • visibility into the work being done and the process for doing that work. • visibility into the effort expended for that work • visibility of resource commitment across projects and their availability for new work • information to help us to prioritize efforts and new work requests at an organizational level.

6. Enterprise Project Management Methodology Resource Management Tools Templates Alignment with Business Strategy and Objectives Portfolio Management Collaboration Asset Management Project Management Knowledge Management Phase III Process Phase I Phase II

7. Enterprise Project Management--Framework--

8. PMO structure in 3M / Medical Division IT--Roles / Responsibilities-- • Project Manager, Business/IT projects • Process Improvement – utilize Six Sigma methodology to define,improve and measure project management/PMO processes as well as all MD-IT operational processes • Coach project managers and resource managers • project scheduling • resource utilization • project prioritization • PM Training – project scheduling/control • Documentation • Future . . . Sharing / learning best practices

9. Processes Improvement Opportunities --High Level Activity Map--

10. EPM ToolSet System Users / Components Used • ~ 100 licensed users (MD-IT, Corp IT, Business) • Time, Workbench, MSProject (import), Resourcer (ltd) and Planner • Reports built in Business Objects    Maturity of System Use

11. EPM Implementation / Decisions • Both project & non-project time tracked • Time-Tracking required for all MD-IT resources • Single source project initiation • Efforts larger than 24 hours are projects • Required PM documentation w/ suggested templates • Weekly project status • Monthly usage/status reporting • Criteria / weighting to prioritize projects

12. Project Management Methodology-- Done/Yet to do -- Utilize: • RUP SDLC methodology • Process Information Guide (PIG) • Lotus Notes ‘Team Room’ – project communications To Do: • Right-size project templates, documentation for the types of projects/support we provide • Incorporate aspects of Six Sigma process methodology into projects – common terminology • Profile projects – author PMLC methodology into Planner • Develop common templates, roadmap

13. PMO – Future Opportunities • Niku 6 upgrade (web-based) • Metrics identification / measurement • Align project/portfolio management processes with Six Sigma methodology • Embed SDLC, PMLC & Six Sigma methodologies within EPM tools • Charge-back system interface with Niku & Peoplesoft

14. PMO – Top Challenges • Selling value of PMO organization to MD-IT management – new sponsorship • Functional responsibility with accountability • Position Six Sigma process improvement, controls, measurements within PMO • Expanding Project Management maturity & establish improvement measures • Niku 6 upgrade & implementation