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Employee Calendar Management System

Efficiently create custom calendars for groups or individuals with unique work schedules to calculate correct hours and rates. Manage sick leave, liability reports, and salary forecasting.

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Employee Calendar Management System

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  1. EMPLOYEE CALENDAR (PS9019)

  2. Can Create Calendar For: • A group of employees with common work schedules • An individual employee with a unique work schedule • One or more positions

  3. Identifies • Hours per day for employees working nonstandard hours per day • Hours per day or days of the week for employees working a nonstandard work week • Hours or days that contracted employees work each month of a fiscal year

  4. Calendar is Used for Calculating: • Correct hours in a pay period • Correct hourly rate for an employee with nonstandard full-time hours per day • Correct hourly rate for an employee with a nonstandard work week

  5. Calendar is Used for Calculating (cont.): • Actual hours or days for DRS for contracted employees • Monthly buckets to record salary and employer costs for Salary Forecasting for contracted employees

  6. Hours Used for Calculating • Sick leave buyout amounts for faculty • Liability amounts for leave liability reports • LWOP date adjustment reports • Staff Months

  7. Calendar Overrides Institutional Parameters (PS9001) • 1101 – Standard Hours per Day • 1102 – Standard Work Week

  8. Top

  9. Less Detailed Calendar • Required • Indicate the Hours Type • A -Actual hours not adjusted by percent full time • F - Full-time hours adjusted by percent full time • Indicate Full-Time Hours Per Day • Indicate Hours/Days

  10. Uses • Overrides Institutional Parameter (PS9001) 1101 – Standard Hours per Day • Calculating correct hours in a pay period, sick leave buyout and leave liability reports • Calculating correct hourly rate for an employee with nonstandard full-time hours per day

  11. Example - FTF

  12. Middle – Fixed Week

  13. Fixed Week Calendar • Optional • Identifies nonstandard hours per day • Identifies nonstandard work week • Indicate the number of hours per day or days of the week

  14. Uses • Overrides Institutional Parameter (PS9001) 1102 – Standard Work Week • Calculating correct hourly rate for an employee with nonstandard hours per day • Calculating correct hourly rate for an employee with a nonstandard work week

  15. Example 1- 4/10’s M-TH

  16. Example 2 – Flex Schedule

  17. Bottom - Fiscal Year Calendar

  18. Fiscal Year Calendar • Optional • District Information table (GA1101) needs to be built in FMS before you get fiscal year months • Identifies hours or days that contracted employees work each month of the fiscal year

  19. Uses • Calculates actual hours or days for DRS for contracted employees, except retirees • Determines the monthly buckets to record salary and employer costs for Salary Forecasting for contract employees

  20. Example 1- FTF

  21. Example 2 – PTF Summer

  22. Step 1: Adding New Calendar

  23. Step 2: Adding New Calendar

  24. Example 1 - CS Academic

  25. Example 2 – CS Summer

  26. Example 3 – CS Flex

  27. Example 4 - FTF

  28. Example 5 – PTF Winter

  29. Example 6 – PTF Spring

  30. Pointers • Don’t make this harder than it is • Build the calendar every fiscal year before first payment • Combine similar ones and adjust by percent full time • Clean up your table – delete old years

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