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Cooperative Collection Management Survey

Survey Objectives. Understand current practiceCollection managementRemote storageDigitizationEvaluate 3 service concepts Registry

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Cooperative Collection Management Survey

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    1. Cooperative Collection Management Survey ARL Membership Meeting October 19, 2006 Chip Nilges Vice President, New Services OCLC Chip_nilges@oclc.org

    2. Survey Objectives Understand current practice Collection management Remote storage Digitization Evaluate 3 service concepts Registry & reports Resource sharing Shared storage & digitization

    3. Methodology Web-based survey with 500 OCLC governing member Academic, ARL, and Public libraries 204 libraries completed survey (response rate=41%) Report focuses on the Academic library and ARL respondents results

    4. Collection Management Half of the Academic library respondents use collection analysis tools. Users tend to have more than 1 million items in collection (68%). These users employ several tools.

    5. Cooperative Collection Development Groups More than one-third of Academic library respondents belong to a cooperative collection development group. Here are a few of the groups: CRL Cooperative Collection Development Group CARLI CARL

    6. Remote Storage One-third of Academic library respondents move materials into remote storage. Most move materials into storage due to: Lack of space (91%) Lack of circulation (81%)

    7. Storage Filling Up More than half of Academic library respondents have more than two-thirds of their storage full. Stored items are used: Most respondents (81%) circulate stored items but facility is not open to patrons. Most respondents (84%) make most stored items available for ILL

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    9. Digitization Half of Academic library respondents digitize materials. Most respondents who digitize process archival materials (84%). During 2005, digitization activity increased for more than half of respondents (55%).

    10. 3 Service Concepts Concept A – Registry & Reports Create a shared database of collections in storage Offer tools and reports for comparing stored collections across institutions/groups Libraries could use this information to inform their collection development decisions Participating libraries would share information about their stored collections in a database, which would combine the information for each participating library’s stored collection. Participating libraries would be able to use this database to compare their collections to that of other libraries and produce reports indicating overlap and uniqueness, as well as holdings and circulation data. Participating libraries could use this information to inform their collection development decisions, such as weeding copies of items that other libraries have in storage in order to save shelf space, storing items that are unique, etc. Participating libraries would share information about their stored collections in a database, which would combine the information for each participating library’s stored collection. Participating libraries would be able to use this database to compare their collections to that of other libraries and produce reports indicating overlap and uniqueness, as well as holdings and circulation data. Participating libraries could use this information to inform their collection development decisions, such as weeding copies of items that other libraries have in storage in order to save shelf space, storing items that are unique, etc.

    11. Investigate 3 Concepts Concept B – Resource Sharing In addition to all services associated with concept A, participating libraries would also be able to . . . indicate the following for the items that they register: preservation policies lending policies at item level use this database to borrow items from other libraries

    12. Investigate 3 Concepts Concept C – Shared storage, preservation, digitization In addition to all services described in Concept B . . . Participating libraries could agree to send their selected items to an off-site, independent organization for storage, preservation & access. The independent organization would identify candidate for central storage based on ILL and circulation data. The independent organization would provide delivery service for all stored items. Where it has the rights to do so, the independent organization would digitize heavily requested items. Participating libraries could agree to send their selected items to an off-site, independent organization for storing and preserving these items on behalf of all participating libraries. All of the items would be preserved and stored in order to be made available to participating libraries. The independent organization would also analyze circulation data and ILL transaction data, reported by participating libraries, to identify candidates for central storage. The independent organization would provide delivery service for all stored items. Where it has the rights to do so, the independent organization would digitize heavily requested items. Participating libraries could agree to send their selected items to an off-site, independent organization for storing and preserving these items on behalf of all participating libraries. All of the items would be preserved and stored in order to be made available to participating libraries. The independent organization would also analyze circulation data and ILL transaction data, reported by participating libraries, to identify candidates for central storage. The independent organization would provide delivery service for all stored items. Where it has the rights to do so, the independent organization would digitize heavily requested items.

    13. Investigate 3 Concepts Concepts are in the early stages of development and no pricing was available to test in the questionnaire. Without pricing, respondents could not be asked to evaluate their likelihood to subscribe to each concept. Respondents were asked to rate how desirable the concept would be to their library by using a scale that ranged from "0" (Not At All Desirable) to "10" (Very Desirable).

    14. Concept Evaluations

    15. Preferred Concept Without knowing price, half of Academic library respondents prefer Concept C. In open-ended question, respondents stated why prefer concepts: Digitizes items for preservation Provides document delivery Provides remote storage

    16. Conclusions Half of Academic library respondents are involved in collection management and digitization. Two-fifths are using remote storage which is filling up. Community seems ready for cooperative collection management service. Additional market research is recommended on 3 concepts to determine feasibility of service. OCLC next steps include supporting concepts A and B

    17. National Storage Trust Network Concept A: Ad Hoc Shared Information

    18. National Storage Trust Network Concept B: Cooperative Management

    19. National Storage Trust Network Concept C: Federated Collection Management

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