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Collection Management

Collection Management. ABLE: Administering Better Libraries—Educate Module 5. Learning Objectives. Participants will be able to Update and rework library collection development policies and procedures. Maintain a healthy and useful collection through weeding and materials selection.

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Collection Management

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  1. Collection Management ABLE: Administering Better Libraries—Educate Module 5

  2. Learning Objectives • Participants will be able to • Update and rework library collection development policies and procedures. • Maintain a healthy and useful collection through weeding and materials selection.

  3. Overview • Collection Development Policy • Materials selection • Evaluation of collection • Weeding

  4. Collection Development Policy • Identification, selection, acquisition, and evaluation of materials. • A set of resources that will be most useful for your community.

  5. What’s the difference between a policy and a procedure? • A policy is a course of action on a specific topic adopted by a library. • Procedures are the steps to be followed in implementing the policy. • Why do we need them?

  6. Elements of a Collection Development Policy • Goals of the collection • Materials Selection • Collection Evaluation and Assessment • Reconsideration of Materials • Sample Collection Development Policy

  7. Selecting Print Materials • Highest quality serving the most people at the lowest price. • Which bindings are best? • Why continue to buy print reference books?

  8. Choosing books, DVDs, etc. • Subject matter • Construction quality • Potential use • Relevance to the collection • Authority

  9. Criteria for Nonfiction • Authority • Currency • Scope • Organization • Cost

  10. Selection Sources • Book Reviews • “Best of” lists, awards, bibliographies • Core Collection References • Word of Mouth

  11. New York Times Book Review • www.nytimes.com Annotated list of bestsellers

  12. Why read reviews? • Can save time in the long run • Increase ability to advise readers and researchers • Catch titles you don’t want to miss • Browse, skim your favorite source regularly.

  13. Allocating for Collections • Allocation indicates priorities • Should reflect goals in Collection Development Policy • Review annually

  14. Making the most of a small budget • “Cheap, Fast, Good – choose two” • Distributor discounts • Grants • Wish lists • “Birthday” books

  15. Selecting AV materials • What are they? • Special Criteria • Repair cost and equipment • Longevity • Equipment needed to use material

  16. Online Databases vs.the World Wide Web • Online databases are searchable collections of published articles. • The world wide web consists of websites developed by anyone with access to a server. • Open Access • “Free Web vs. Online Databases”

  17. Evaluation of Collection • Annually • Review policy & goals • Assess collection

  18. Weeding • Keep your collection current, accessible, and tailored to your users’ needs. • Why weed?

  19. Roadblocks to Weeding • People will get upset. • I don’t have time. • Destroying public property. • It might be useful someday. • My shelves will be empty. • Books are sacred.

  20. CREW Method of Weeding • Continuous Review, Evaluation, & Weeding • “MUSTIE”

  21. MUSTIE criteria • Misleading • Ugly • Superseded • Trivial • Irrelevant • Elsewhere

  22. Repair, replace, or discard? • Repair (cost, importance to the collection) • Replace (new copy, newer edition, newer book?) • Discard (MUSTIE)

  23. What do I do with discarded books? • Sell • Donate • Recycle (as paper or art) • Throw away

  24. What the Board, your Staff, and the Public need to know • Board • Staff • Public

  25. Public Concerns about Weeding • Post your Collection Development Policy on your web page • Post signs • Designate a contact for questions

  26. Resources • Fundamentals of Collection Development and Management. Johnson, Peggy. ALA, 2004 • A Core Collection for Young Adults.Jones, Patrick. Neal-Schuman, 2003.

  27. Thank you for coming • Evaluations

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