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Intelligent Mail® Update

Intelligent Mail® Update. August 12, 2009. Agenda. Project Update Release 2 – Timeline and Content Release 3 – Timeline and Content Full Service Update from TEM and Production Outstanding Issues Full Service Design Considerations Successes Whats coming in November

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Intelligent Mail® Update

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  1. Intelligent Mail®Update August 12, 2009

  2. Agenda • Project Update • Release 2 – Timeline and Content • Release 3 – Timeline and Content • Full Service Update from TEM and Production • Outstanding Issues • Full Service Design Considerations • Successes • Whats coming in November • Guides and Technical Specifications • Communications and Training 2

  3. SIT Prep SRS 1/15-2/22 CAT Prep SIT Prep SIT Prep CAT Prep SRS CAT Prep Evaluations Proposals Reqs (5w)2/23-3/26 Reqs (8w)12/01-1/29 Reqs (8w)8/3–9/25 Design (6w) 2/1-3/12 Design (5.5w) 9/28-11/2 Design (6w) 3/29-5/10 Build/ProdTest(7w) 3/15-4/30 Build/Prod Test(7w) 5/10-6/25 Build/ProdTest(7w) 11/3–12/21 Build/ProdTest(6w) 7/13–8/28 CAT (5w)1/29 – 3/5 SIT (4w)8/31–10/2 SIT (8w)6/28-8/23 CAT (5w)6/4-7/16 CAT (8w)8/23-10/18 CAT (4w)10/5 – 11/6 SIT (5w)12/22–1/29 SIT (5w)5/3-6/4 Full-Service Schedule FS Rel. 410/22 FS Rel 2 (22.0) 11/15 Price ChangeEffect. Date 11/29 Jan PriceChange1/4 FS Rel. 33/12 July Patch 7/18 November Release 2 Deploy 11/9 – 11/15 11/20 - 12/4 Baseline Scope Design/Build Finalized Structural Price Change Requirements JanuaryPrice Change 12/7 -12/11 SIT 12/14 – 12/23 CAT 12/28 - 1/4 Deploy 5/13 Baseline Scope Design/Build 5/17 - 6/11 Solution Architecture MarchFS Release 3 SIT 6/14 -6/24 12/8–12/21(2w) CAT 6/24 - 7/9 1/15–1/28(2w) Deploy 3/1-3/12 Deploy 7/12 - 7/18 10/1-1/17(2w) 3/14-3/25(2w) Solution Architecture 4/5-4/30(4w) Baselined Scope NovemberFS Release 4 Budget Evaluation 6/14-6/25(2w) 8/9-8/20(2w) Deploy 10/4-10/22 DRAFT – FOR DISCUSSION PURPOSES ONLY

  4. Project Update – Release 2(PostalOne! Release 22)

  5. Full Service Release 2 Schedule(PostalOne! Release 22) Price Change Effective Date 11/29 Release 22.0 11/15 Requirements (4/20-6/25) Design and Build (6/8-8/28) IT SIT (8/31-10/2) CAT (10/12-11/6) Post-Design Release Notes 8/21 Pre-Release Release Notes 11/3 Post-Release Release Notes 11/18 System Readiness Friday Webinars (8/18 – 11/9) Customer Interactionand Training PCC Symposium 9/16 Regional OH Symposium 10/6 Mail.XML Errata A 8/17 Mail.XML Errata B 9/15 Mail.XML Errata C 10/15 Guide Refresh 8/31 Guide Refresh 9/25 Guide Refresh 10/9 Guide Refresh 11/12 Guide Refresh 12/4

  6. Release 2 Content(PostalOne! Release 22) • Price Incentive for Full Service • Receive and Process Electronic Documentation • Support Miscellaneous Mail.XML messages • Co-palletization • Quality Reporting

  7. Full-Service Release 3 Schedule PostalOne! Release 24 FY10 FY09 AUG SEPT OCT NOV DEC JAN FEB MAR APR Full Service Program Release 3 SIT Design Build CAT Release 23.0 January Price Change 1/4 (11/20-12/4) (12/7-12/11) (12/14-12/23) CAT (2/5 – 3/5) Requirements (8/3 – 9/25) Design and Build (9/28 – 12/21) SIT (12/22 – 1/29) Release 24.0 FS Release 3 3/12

  8. Release 3 – ContentPostalOne! Release 24 • Replace the use of Hardcopy Postage Statements • Service Performance Measurement • Full Services Issues / Fallout • Miscellaneous SOX Compliance Issues • NDC Consolidation • MID/CRID Management • Performance Based Verification to Support SOX

  9. Release 3 – Content ( possible additions) • Full Service Compliance Consequences • Mixed-Class Co-mail • Priority Mail Open and Distribute • Mail.dat and Mail.XML Support • ACS Charges

  10. Mailers in TEM and Production as of 8/6 • More than 60 mailers have begun testing Full-Service job submissions using Mail.dat® 9-1 in the Test Environment for Mailers (TEM).  • 15 mailers approved for Production • 9 Mailers submitting in Production • 143 Full Service Postage Statements processed • 32,912,023 Total Piece Volume

  11. Outstanding Issues • MLOCR • Qualification Report (21) • Summary ZIP Destination Report (21) • Tray Difference Report (21) • Validations (21) • Full Service MLOCR Support, Logical Data (22) • Periodicals • Pending Periodicals • Pending Periodicals with weight 16 to 20 oz. (23.0) • Downloadable PDF’s Postage Display in Pending Periodicals (21.0) • CPP • ACS after FPP state (21.0) • Improve Performance of Payment Request (21.0) • 14 day Payment Rule to 28 Day rule (21.0) 11

  12. Outstanding Issues • Validations • Updates and Cancellations • Receipt File Format and Content Consolidation • Mail.dat Client • Process Files in order (21.0) • Automatically Update Client Software with new release • System Issues/Performance • Mail.dat Upload (ongoing) • Slow performing Periodicals co-mail job (21.0) 12

  13. Full Service Design Considerations • eDoc and Barcode Construction • Full Service ACS/Start-the-Clock: Delegation and Access • Profile Management – MID’s, CRIDs, Permits, By/For • Migration of CPP Titles to ePayment • Co-palletization 13 13

  14. Full-Service ACS™ John Doe 10 Elm ST Anytown WA 98765-4321 Address Service Requested PRSRT STD U.S. POSTAGE PAID ABC COMPANY Mary Mover 1876 Cross Country Ct Delivery, DE 08465-1258 • Ancillary Service Endorsement on each piece. • Optional for First-Class Mail® and Periodicals • Intelligent Mail® Barcode • Full Service ACS provisioned to Mail Owner or Delegate • Automated download – Mailer logs into Business Customer Gateway to access Reports or via Mail.XML Push/Pull 14 14

  15. Address Correction Considerations 15

  16. Delegation • Static • Complete: All data for a service type associated with a MID goes to third party identified in the profile • Partial: Data goes to third party under specific circumstances • Mail Preparer - Data goes to a third party only when that third party is the Mail Preparer • MID on Piece - ACS® data goes to the owner of the MID used on the mail piece • Dynamic • Cast of Characters: By Mailing Reference: Guide to Intelligent Mail for Letters and Flats 16 16

  17. CPP Workgroup established to support Migration to eDOC and Full Service Documented CPP Process for Migration to eDoc and ePayment Documented Profile Process for Full Service/Profile Management Developed and successfully executed several eDoc/ePayment Scenarios in Production Mailer has successfully processed ePayment transactions for jobs in Production Successes: CPP 17 17

  18. Mailers are successfully submitting Full-Service 09-1 Mail.dat files for eDoc and ePayment Mail Owners have submitted Full-Service Postal Wizard Statements Mailers are submitting mailpiece detail records and mailpiece range records to uniquely identify mailpieces for Full-Service participation Mailer Owners are able to retrieve the Full-Service ACS COA and ACS Nixie in downloadable CSV and Excel formats Mail Owners have received as many as 582 ACS records for a single mailing Mailer Owners have used MID profiles to distribute their ACS data to their Mail Preparer Mail Owner delegated data to a Third Party MID Successes 18

  19. What’s Coming in November • Lower Price for Full-Service Mailings • Mail.XML Enhancements • Receive and Process Electronic Documentation • Process Profile Information • Support Miscellaneous Mail.XML messages • Mail Quality Reporting • Co-palletization • Consolidate Mail.dat Platform • Mail.dat – Discontinue Support of 8-1 • Mail.dat 8-2 migrate to using Client Software

  20. Mail.XML May Release FAST Appointment Scheduling Limited eDOC Full Service ACS, Start-the-Clock November Release eDOC/ePayment Expanded Messaging Capability Allow Mail.dat users to send update information more efficiently 20

  21. Mail XML: eDoc Messages eDoc Messages Qualification Report Bundle Detail Mail Piece Detail Postage Statement Postage Statement – 3600 series Periodicals Statement Retrieve Status of Postage 21

  22. Mail XML Updates Profile Management MID/CRID Requests Mail.dat Updates Container Update Request Sibling Container Create Request 22

  23. Full-Service eDoc Mail Quality Reports • Appointment Verification • CSA Verification • Service Type Code Verification • By/For Verification • Mailer ID Verification • Unique Container Barcode Verification • Unique Piece Barcode Verification • Accessible Online or Via Mail.XML 23

  24. Symposiums and Regional PCCs National Postal Forum Technical Webinars Full Service Benefits Part 1: Address Correction Intelligent Mail Barcode Services Type IDs Business Customer Gateway Full-Service Benefits Part 2: Start the Clock November Release Webinars Weekly DMM Advisory Updates Intelligent Answers Weekly Calls – Issue Management Guides Refresh MTAC 122 and 124 External Communications & Training 24

  25. Guide Update Status

  26. Weekly Field Implementation Calls Communications between Help Desk and Field Streamlined Process for Mailer Migration Technical Webinars Leading up to Release 3 Release 3 Webinars/Training Weekly Training Webinars PNC Weekly and BME Newsletter Updates Guides Refresh Internal Communications & Training 26

  27. eVS Which classes can be mailed through eVS? PRIORITY MAIL PARCELS FLAT- RATE ENVELOPES FLAT- RATE BOXES FIRST-CLASS MAIL PARCELS SINGLE PC PRESORT EXPRESS MAIL (COMING SOON!) PACKAGE SERVICES PARCEL SELECT PARCEL POST BOUND PRINTED MATTER MEDIA MAIL LIBRARY MAIL MACHINABLE NONMACHINABLE STANDARD MAIL REGULAR & NON-PROFIT IRREGULAR MACHINABLE NOT-FLAT MACHINABLE

  28. eVS August release (8/16): PRS RBMC Prices Transaction ID will appear in CAPS when used in eVS header record to allow for end-to-end reconciliation. Zone Validation for Parcels with Variance Report Express Mail functionality Manifest Errors Rejected headers will appear on the Manifest Error Report Invalid PICs and invalid STCs warnings

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