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Behind the Screen: Successfully Managing Content for Delivery

This presentation discusses the management of digital content delivery systems in libraries and archives. It explores the relationships between capture factors, post-processing decisions, metadata, and the characteristics of digital objects. The talk also highlights the importance of metadata maintenance and the various metadata schemas used in different communities. Additionally, it addresses the challenges of managing digital programs, including the hardware, software, content, controls, trust, and relationships involved.

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Behind the Screen: Successfully Managing Content for Delivery

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  1. Behind the Screen:Successfully Managing Content for Delivery Greg Colati University of Denver National Archives Preservation Conference March, 2009

  2. The Tip of the Iceberg Delivery systems, or what we are now starting to call “presentation layers,” are the most visible part of a digital library or archive. But they are just a small part of the overall system. NARA Preservation Conference

  3. A Sample Digital Collections System Presentation Access Management Storage Staples, Thornton, Ross Wayland and Sandra Payette, "The Fedora Project: An Open- source Digital Object Repository System, " D-LIb Magazine, April 2003. http://www.dlib.org/dlib/april03/staples/04staples.html NARA Preservation Conference

  4. A DELIVERY SYSTEM BEGINS WITH RESOURCES … NARA Preservation Conference

  5. Characteristics The characteristics of a digital object are dependent on the relationships among capture factors, on post-processing decisions, and metadata. • Imaging resolution/depth • Audio/video sample rate, quantization • OCR accuracy • Post-capture clean-up and manipulation • Metadata schemas and choices NARA Preservation Conference

  6. Digital Capture and Reusability Capture for a single use Capture for many uses If you capture at the best quality that you can afford now, you end up with more options later NARA Preservation Conference

  7. The Wide World of Metadata Metadata and Metadata Schemas are often specific to a community or a content type/format A sample list…. MARC, MODS, DC, OAI-DC, DACS, AACR2, RAD, CCO, VRA, ETDMS, METS, RSS, FOAF, IEEE LOM, SKOS, TEI, EAD, GILS, IMS, MIX, MIC, MADS, AAT, LCSH, SportsML, TGN, EDNA, VERS, PBCore, IPTC, XMP, CDWA, TIGER, CLiMB, CeLeBraTe, JHove… Image: NASA NARA Preservation Conference

  8. Metadata is Eternal! Metadata maintenance is perpetual To conform to emerging standards To adjust to new technical environments To add functionality and interoperability Applications will come and go; metadata lives on! NARA Preservation Conference

  9. …MOVES THROUGH THE MANAGEMENT LAYER… NARA Preservation Conference

  10. Objects and Collections • Context First: archives are managed at the “collection” level and move though a hierarchy to deeper levels of detail. • Context Second: digital objects are managed at the “item” or atomistic level and aggregated into collections through attributes NARA Preservation Conference

  11. Management MYTH “If only we had (fill in the blank)* everything would be fine” * Fedora, DSpace, CONTENTdm, Insight, Filemaker Pro, MSAccess, Greenstone, Keystone, PINES, Koha, VuFind, DLXS, Documentum, Cumulus, Artesia, Rediscovery, Minisis, PastPerfect, a really big pad of paper, etc… NARA Preservation Conference

  12. Management Reality Just having (fill in the blank)* is not enough No one system will • Manage digital objects and metadata • Provide public access • Permit easy re-purposing • Preserve digital assets • Apply Manage policies • Make Quality choices • Determine Access controls NO MANAGEMENT SYSTEM WILL MANAGE ITSELF! NARA Preservation Conference

  13. Components of Digital Programs • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  14. …AND FINALLY TO PRESENTATION! NARA Preservation Conference

  15. Facsimile FDR Library and Museumhttp://www.fdrlibrary.marist.edu/ NARA Preservation Conference

  16. Highly Structured Text http://webapp1.dlib.indiana.edu/newton/mss/dipl/ALCH00081/query/field1=text&text1=nature NARA Preservation Conference

  17. General to Specific NARA Preservation Conference

  18. Specific to General NARA Preservation Conference

  19. Map-based Discovery http://phillyhistory.org NARA Preservation Conference

  20. Aggregation NARA Preservation Conference

  21. Talking the talk, and walking the walk. HOW DO WE GET THERE? NARA Preservation Conference

  22. Caught in the Middle? NARA Preservation Conference

  23. Components of Digital Programs (Review) • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  24. Content Creators • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  25. Stakeholders • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  26. IT Experts • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  27. End Users • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  28. Managers • Hardware • Software • Content • Controls (Policies) • Trust • Relationships NARA Preservation Conference

  29. Building the Team, Finding the Balance: Your New Best Friends NARA Preservation Conference

  30. Thank you Greg Colati Digital Initiatives Coordinator Penrose Library University of Denver greg.colati@du.edu NARA Preservation Conference

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