Hosting a State-wide Virtual Conference

1. Hosting a State-wide Virtual Conference David Merves Evergreen Educational Consulting

2. The Vermont Division of Vocational Rehabilitation and the Vermont Department of Education The 3rd Annual Core Transition Team Peer Learning Event Thursday, April 30th, 2009 **7 Locations Statewide** This will be a FREE virtual event “In the Clouds” for Core Transition Teams at a site conveniently located near you! Local teams will be linked with other teams state-wide via new technology.

3. Use a new medium for hosting Statewide and local events • Recognize and celebrate the work of the Core Transition Teams in Vermont • Learn how to work with technology to increase your participation in professional events • Improve individual practice regarding the transition process • Network and access the advantages of working as a team • Outline local plans to build, strengthen and sustain their Core Transition Team • Chose your next “In the Clouds” workshops that you can access at your convenience whenever and wherever that works for you • Learn about web based seminars and other transition resources that will make your job easier • Do you “wikki" yet? You will after participating in this cutting edge, greenEvent!

4. The Conference • Eight sites in Vermont with additional sites in Kansas, North Carolina and Washington D.C. • 166 Registrants and 6 speakers • We had 32 transitions: change in the speaker and numerous changes in the medium • Music, video, power points, live Q & A • Each site had a Site Manager and a Clerk of the Works • Training, training and more training • Technical components of each site

5. The Conference • Technical Director for Conference • Technical assistance provided by iLinc throughout the day • Utilized early adapters to create enthusiasm • Reinforce the positive and recognize the negative • Goal was to complete Conference agenda, demonstrate new technology and save money • WE DID !

6. Carbon Data • Green Stats: • How CO2 Adds Up in the Real World • On average: • • A full size car (18 – 29 mpg) emits 12,000 pounds of CO2 yearly. • • An SUV (10 – 18 mpg) emits 20,000 pounds of CO2 yearly. • • A roundtrip flight between NYC and LA emits 2,000 pounds of CO2. • • A medium-size house (1500 – 2499 square feet) produces 27,500 pounds of CO2 yearly. • • An ordinary American adds 23 tons of CO2 to the atmosphere every year! • Statistics from Carbonfund.org./iLinc

7. Virtual Meeting Footprint • Green Meter Summary David Merves 03/01/2009 — 07/16/200937 Meetings Meter Emissions Savings Travel SavingsCost Savings • 16,671 lbs $32,552 $4,309 • Average Emissions Savings 451 lbs. • Average Travel Savings $880 • Average Cost Savings $116

8. iLinc Green Meter Assumptions • To calculate savings, Green Meter measures the following aspects of each meeting participant: mileage the participant would have traveled to the meeting; gallons of gas saved, at 25 miles per gallon; gas reimbursement savings, at 42 cents per gallon; travel time to meeting location, at 40 mph; and the cost of paying the employee for time traveled, at $25 per hour.


9. The Benefits • GREEN FOOTPRINT & REDUCED COSTS • MODELING NEW TECHNOLOGY • MAINTAIN THE RELATIONSHIP WITH CONTINUOUS AND SINCERE CONVERSATION • POINT IN TIME TECHNICAL ASSISTANCE • PROVIDE CONTENT EXPERTS FROM AFAR

10. The Challenges • CONNECTIVITY/BANDWIDTH • RESISTORS • MAXIMUM FILE SIZES • RECORDING CONVERSION • FIREWALLS AND SECURITY • COMPETENCE OF PRESENTER OR SPEAKER

11. The Aha Moments • PERMANENT AND ACCESSIBLE RECORDING • POSITIVE FEEDBACK FROM SURVEYS • EVEN THE MOST CHALLENGED SITE COMMENTED ON THE VALUE AND SUCCESS THE EVENT DEMONSTRATED • GARY CLARK AT 11 AM • CARBON EMISSION & COST SAVINGS- 16,671 LBS. $36,861

12. Green Meter Page

13. Content

14. Activities

15. Home Page

16. Reports