Health & Safety for Furze Platt Governors

1. Health & Safety for Furze Platt Governors Presented by Phil West Health and Safety Advisor RBWM

2. WHERE LOCAL AUTHORITY IS EMPLOYER • LEA has a duty to ensure that their school’s comply with the legal requirements • Governing Body has some responsibility • Headteacher has operational responsibility and could be liable.

3. GOVERNING BODY IS LIABLE WHERE IT IS THE EMPLOYER • aided schools • grant-maintained schools • Academies • grant-maintained special schools • non-maintained special schools • Colleges

4. Health & Safety and Other Related Legislation • Health and Safety at Work etc. Act 1974 • Management of Health and Safety at Work Regulations 1999 (CoP withdrawn) • Education (School Premises) Regulations 2013 • Occupiers Liability Act 1957

5. Management of Health and Safety at Work Regulations 1992 (ceased 2014) Require EVERY employer to make a ‘suitable and sufficient’ assessment of: • risks to employees whilst at work • risks to non-employees arising from or connected with the work activity

6. Risk Assessments

7. 5 STEPS TO RISK ASSESSMENT 1. Identify the Risk against Benefit 2. Identify who might be harmed and how 3. Evaluate the risk - • assess the current controls • decide what needs improving 4. Record your findings 5. Review the assessment

8. Definitions • Hazard - Anything with the potential to cause harm • Risk - The likelihood that a hazard will actually cause harm • Benefit – what will the pupils of the school learn from this activity?

9. Examples of Hazards include: • Fire • Electricity • Harmful Substances • Sharp Tools • Equipment • Working at Height • Activities/Tasks

10. Risk Assessment A Risk Assessment is Just an account of an activity that takes place In simple terms 1st Think about how things are done now and by who 2nd Think! What can go wrong? 3rd Decide! What can be done to prevent it going wrong in the future. 4th What is the Benefit to the pupils Risk assessment is good practice and it is also a legal requirement.

11. Risk Assessment Review It is periodic review of Risk Assessments High Risk – Annually Medium Risk – 18 months Low Risk – 3 years Unless anything changes i.e. equipment/person or there is an accident where professional medical assistance is required

12. H&S Myths • HSE Case 339 – December 2014 • School risk assessments to be re-done every year • Issue • An Educational Visit Coordinator has been told to re-do risk assessments for all school activities every year, as it is a health and safety requirement. • Panel opinion • There is no legal requirement to re-do risk assessments annually, risk assessments only need to be reviewed if there have been significant changes. It is important that, once risks are assessed, appropriate measures are put in place. Imposing a blanket annual review is likely to lead to "box ticking" rather proper consideration as and when circumstances change and is not an approach which HSE or official guidance endorses.

13. Fire Risk Assessment

14. FIRE FILE • Under the Regulatory Reform (Fire Safety) Order 2005 it is a requirement that a Fire File is put together so that all documentation is kept together. • The following documentation should be kept within the fire file :- • Completed Fire Risk Assessment • Fire Action Plan where required • Plan of Fire Escapes Fire Routes • Emergency Evacuation Assembly point

15. Fire Extinguisher Testing (annually) • Fire Alarm Testing (weekly), • Emergency Lighting tests (monthly) • Fire Evacuation Procedure • Reports on Fire Evacuation Exercises that have taken place. • Fire Alarm Engineers Report (Faults) • Fire Alarm Engineers Report (Annually) • Fire Extinguishers Engineers Report (Annually) • Emergency Lighting Engineers Report (6 monthly) • Electrical Installation Report (5 yearly)

16. Fire Alarm Checks • Under the Regulatory Reform (Fire Safety) Order 2005 it is a requirement that the Fire Alarm System is tested WEEKLY and the appropriate forms are completed. (See Form)

17. Emergency Lighting • The Regulatory Reform (Fire Safety) Order 2005 and BSI 5266.8 2004 Lighting Application – Emergency Lighting • Requires emergency lighting checks to be carried out monthly and the appropriate forms to be completed. (See forms) • also • Requires a 6 monthly and Annual Check by a Competent Person.

18. Emergency Evacuation • Under the Regulatory Reform (Fire Safety) Order 2005 it is a requirement that an Emergency Evacuation Exercise takes place at least once per annum. • With schools it is advised that these take place termly and the appropriate forms are completed. (See Form)

19. Legionella In Schools

20. Legionella in Schools • The Control of Legionella Bacteria in Water Systems – L8 • Requires a Risk Assessment to be carried out by a Competent Person • Production of schematic diagrams • Identification of Assets with Photographs • Water sampling and analysis

21. Legionella in Schools • Annual system condition inspection of • Cold water • Calorifiers • Weekly flushing of little used outlets • Monthly temperature monitoring furthest and nearest. • Quarterly shower head cleaning • Annual cleaning of thermostatic mixing valves (TMVs) • Panama Blue carries out water sampling twice per year and they chlorinate all cold water tanks once per year . • The school staff carry out weekly flushing of little used taps and also do the monthly water temperature checks.

22. Asbestos

23. Control of Asbestos Regulations 2012 • The requirements place on ‘dutyholders’ who should:- • a) take reasonable steps to determine the location of materials likely to contain asbestos • b) Presume materials do contain asbestos, unless there are good reasons not to do so • c) Make and maintain a written record of the location of asbestos and presumed asbestos • d) Assess and monitor the condition • e) Assess the risk of exposure and prepare a written plan to manage the risk • f) Ensure that all these actions are taken

24. Medicines in School’s Policy • The Children and Families Act 2014 requires Governing Bodies to ensure that arrangements are in place to support pupils with medical conditions. • Early years settings should continue to apply the: Statutory Framework for the Early Years Foundation Stage

25. Medicines in School’s Policy • Medication Errors A medication error is when the administration deviates from the instructions of the medical professional and parent. Medication errors typically occur when schools have more than one pupil with the same name. Some examples of medication errors include:   • administration of a medication to the wrong pupil, • administration of the wrong medication to a pupil • administration of the wrong dosage of medication to a pupil, • administration of the medication via the wrong route, • administration of the medication at the wrong time

26. Medicines in School’s Policy • School Trips • Governing bodies should ensure that their arrangements are clear and unambiguous about the need to support actively pupils with medical conditions to participate in school trips and visits, or in sporting activities, and not prevent them from doing so. • Schools may need to take additional safety measures for visits and consider arrangements for taking any medication. Staff supervising visits should always be aware of any medical needs and relevant emergency procedures.

27. Summary • Health and Safety can be maintained by • Information, Instruction and Training • Risk Assessment and review of Risk & Benefit • Positive attitude to H&S (adopt a no blame culture) • Good communication • Safe working practices at all times! TAKE CARE OUT THERE!! If In Doubt ASK !!!

28. Schools are not alone • Health and Safety Advisor • Other employees in similar jobs • Other schools • Children’s Services Advisors • Health and Safety Committee • HSE Website • Trade Unions

29. Any Questions • Thank you. • Have a safe journey home.