Health & Safety Awareness

1. Health & Safety Awareness Introduction Fire safety Moving/lifting DSE (Display Screen Equipment) Central Health and Safety Group

2. What you must consider Fire Safety DSE/Workstations Manual Handling Safety Office, 26 University Rd provide; Information - Instruction - Advice - Support–Training on • First Aid • Risk Assessment • Inspections

3. Legal Responsibilities and Policies HEALTH AND SAFETY at WORK ACT 1974 EMPLOYERS GENERAL DUTY: TO ENSURE, SO FAR AS IS REASONABLY PRACTICABLE, THE HEALTH, SAFETY AND WELFARE OF HIS EMPLOYEES WHILST AT WORK EMPLOYER MUST PROVIDE: SAFE PLACE OF WORK - SAFE SYSTEMS OF WORK - SAFE HANDLING INFORMATION - INSTRUCTION - TRAINING

4. The University, as the occupier of its premises, owes a common law “Duty of Care” to its lawful visitors. This means such care as is reasonable in the circumstances in order to ensure that visitors will be safe in using the premises to which they are invited or to which access is permitted. A higher duty of care is owed to young persons/children, as the University must be prepared for them to be less careful than adults ! Also a duty to manage the evacuation of the disabled or mobility impaired in the event of an emergency

5. Your Duties It shall be the duty of every employee while at work: ☻ To take reasonable care for the health and safety of himself and of other persons who may be affected by his ACTS or OMISSIONS at work ☻To co-operate with the employer to enable the employer to meet any duties or requirements placed upon her/him. Health & Safety At Work Act 1974

6. Policies University Safety Manual BS 18001 • General Statement of Policy • Personal Responsibilities • Organisation • Monitoring Safety procedures & Guidance HSP’s 1 to 15

7. University Safety Policy Health and Safety of employees and students of University of Southampton to be of Paramount importance Committed to continual improvement in standards of H&S Requires all employees, students, and other persons, wherever University activities take place to work safely with due consideration for others and provides Training and Supervision as necessary to enable them to do so.

8. Informing/Reporting Issues/Problems Registrar & Chief Operating Officer Heads of Service Line Manager Staff & Users

9. Induction Checklist Within first week of starting work with Line Manager >Inform new starter of the building evacuation procedures and alarm system >Inform them of the campus emergency telephone number giving the extension with STD code in case call made from a mobile. Instruct them to call this number to obtain the Emergency Services instead of dialling 999 > Inform of frequency of fire drills/testing alarms > Show location of: Fire alarm call points Emergency exits Evacuation routes Assembly points Fire extinguishers (and fire blankets where present) > Show safety website > Give list of department safety personnel > Inform of local first aid arrangements, giving names and location of firstaiders

10. > Inform of procedure for notifying accidents, near misses and occupational ill health > Inform of function of Safety Department, Occupational Health and Security > Show Staff home page indicating sites for staff or student safety/personnel issues, Occupational Health, Safety Department, Estates Helpdesk, HR, Divisional/Departmental website > Inform of department’s normal working hours and building access hours. Explain lone working/outside normal working hours procedures (e.g. signing-in book, buddy system, informing Security, swipe card system) If the person is required to work at different locations, advise on travelling safely between sites (i.e. cycle safety, areas to avoid if known to be unsafe, safe parking when dark) > Inform of frequency and function of department/divisional safety committees > Inform of how to obtain safety training (via Line manager or School Safety Officer)

11. Fire Safety and Panic Alarms HEAT SOURCE MATERIAL OXYGEN ALL THREE MUST BE PRESENT TO CREATE A FIRE

12. Panic Alarms In certain rooms where 1;1 interviews take place Fire/Smoke-Stop Doors Fire/smoke-stop doors are installed throughout buildings so as to prevent smoke and hot toxic gases circulating along routes to safety. These doors must not be wedged or propped open. They must be kept closed at all times after access and egress has been effected. Note also - Automatic Doors Keep Clear

13. HOW TO PROTECT LIVES CORRIDORS FREE OF COMBUSTIBLES AND OBSTRUCTIONS FIRE DOORS CLOSED FIRE EXITS CLEAR AND AVAILABLE ALARM CALL POINTS CLEARLY VISIBLE

14. PREVENT FIRE FROM STARTING SOUND ALARM GET OUT And those you may be responsible for i.e. Visitors LET PERSON IN CHARGE/FIRE BRIGADE KNOW OF ANYONE NOT ACCOUNTED FOR

15. Disabilties If you have a mobility impairment which might affect the speed or conduct of your evacuation in the event of an alarm you should arrange a Personal Emergency Evacuation Plan (PEEP) with Student Services Safety Officer. If you have a visitor who has a known (to you) disability or mobility impairment ensure that you are aware of the evacuation procedures for them and can safely evacuate them at a time of emergency.

16. The Atrium lift The Atrium lift (only) is an emergency fire evacuation lift, having special controls and a dual source of power, to enable use by trained staff to evacuate disabled persons. It must not be used by anyone else in the event of a fire The lift lobby is fire-resistant to one hour at each level, to enable controlled evacuation of disabled.

17. Lifting & Moving Risk Filter for lifting and moving

18. Risk Reduction Measures • Avoidance - Mechanise, Automate, Redesign • Training in Manual Handling techniques • Team Handling • Reduce// increase load size • Stabilize the load • Load information - weight, center of gravity marked • Job Rotation -improve work routine • Identify at risk groups/individuals • Improve housekeeping/ layout

19. DSE - Workstation Where it is clear that the use of a pc is more or less continuous on most days, the individuals concerned should be regarded as users. More specifically it is appropriate to classify a person as a user if they • Normally use continuous or near-continuous spells of an hour or more at a time; and • Use in this way more or less daily; and • Have to transfer information quickly to or from pc • Need to apply high levels of attention and concentration; or are highly dependent on pc or have little choice about using it; or need special training or skills to use.

20. Laptop Computers Guidelines apply to laptops (where in prolonged use). Legislation :- Key Board “Separate from the screen the keyboard needs to be tiltable and freely moveable…” Screen- “Must be able to increase the height of the screen”

21. What we know about Work Related Upper Limb Disorders (WRULD) Involve mechanical processes: Are related to work intensity and duration; May require periods of weeks, months or years to develop May require periods of weeks, months or years to recover; May be poorly localised and episodic; Often are unreported

22. Possible Sites of Injury Causing Pain • Back • Shoulder • Arm (elbow) • Wrist • Hand • Neck • Head ache

23. Tips 1. Sit straight on to key board 2.Equal hand arm extension 3. Tune the Key board & mouse 4. Limit key strokes or use of mouse. (use auto text or/and F keys) 5. Pattern of work - Intensity - Rest and Breaks.

24. Online self assessment check list from SSO Think about these points and apply them to your own computer and desk Get someone else to adjust your chair correctly while you sit in it What to do next: If you need to purchase items to bring your workstation up to standard request it through through your line manager. If you need help with a workstation assessment contact your line manager

25. THANK YOU