Chapter 6.20: Presentation Aids

1. Chapter 6.20: Presentation Aids “A picture is worth a thousand words.”

2. Functions of Presentation Aids • Help listeners process and retain information • Promote interest and motivation • Convey information concisely • Lend a Professional Image

3. Types of Presentation Aids • Props and Models • A prop can be any live or inanimate object that capture’s the audience’s attention and illustrates or emphasizes key points. • A Model is a three-dimension, scale size representation of an object.

4. Pictures • Pictures are two-dimensional representations of people, places, ideas, or objects produced on an opaque backing.

5. Schematic Drawing • Schematic drawing explains how something works or how it is constructed or operated.

6. Map • A Map is a representation of a whole or part of an area on a flat surface

7. Types of Presentation Aids • Graphs and Charts • A graph represents numerical data in a visual form (line graph, bar graph, pie graph, pictogram). • A chart visually organizes complex information into compact form (flowchart, organizational chart, table (tabular chart).

8. Line Graph • Line graph displays one measurement, usually plotted on the horizontal axis, and units of measurement or values, which are plotted on the vertical axis.

9. Bar Graph • Bar graph uses bars of varying lengths to compare quantities or magnitudes.

10. Pie Graph (Chart) • Pie graph depicts the division of a whole. • The pie, represents 100 % and is divided into portions or segments called slices.

11. Pictogram • Pictogram shows comparisons in picture form. • Pictures represent numerical units and are drawn to relate to the items being compared.

12. Flow Chart • Flowchart is a diagram that shows step-by-step progression through a procedure, a relationship, or a process.

13. Organizational Chart • Organizational chart illustrates the organizational structure or chain of command in an organization.

14. Table Chart • A systematic grouping of data or numerical information in column form.

15. Audio and Video Clips • Audio and Video • Audio clip- short recording of sounds, music, or speech. • Video- includes movie, television, and other recording segments. • Multimedia- includes several media (stills, sound, video, text, and data) into a single production.

16. Options for Displaying the Presentation Aid • Overhead Transparencies • Computer-Generated Graphics and Displays • Flip charts- large pad of paper (27-34 inches) on which a speaker can illustrate points. • Chalkboards- board on which you can write with chalk or marker. • Handouts- page-size items that convey information that is either impractical to give to the audience in another manner or intended to be kept by audience members after the presentation.

17. Rehearse, Rehearse, Rehearse

18. Chapter 6.21: Designing Presentation Aids Once you select the types of presentation aids, you can begin design and construction.

19. Design and Construction of Visuals • Simplicity • Eight-by-eight rule: using no more than eight words in a line and eight lines on one slide. • Continuity • Apply same design decisions you make for one aid to all of the aids you display in the speech. • Typeface Style and Font Size • Typeface is a specific style of lettering, such as Times Roman; typefaces come in a variety of fonts, or sets of sizes. • Serif typefaces include small flourishes, or strokes, at the tops and bottoms of each letter. Ex. Times Roman • Sans serif typefaces are more blocklike and linear; designed without tiny strokes. Ex. Arial • Use color carefully • Aids in stimulating the senses

20. Chapter 6.22: Using Presentation Software Read pages 164-173