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Special Milk Program Requirements for Camps

Learn about the requirements and reimbursement process for serving milk at camps in Indiana by following USDA guidelines to ensure nutrition and compliance. Access the CNPweb for monthly claims and retain necessary documentation.

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Special Milk Program Requirements for Camps

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  1. Special Milk Program Requirements for Camps Indiana Department of Education School Nutrition Programs

  2. Paid Milk Only Option • Reimbursement is based on current year’s federal reimbursement rate. Children are not charged for milk. • The reimbursement rates are listed here- http://www.doe.in.gov/nutrition/snp-pricing-guidance

  3. Nutrition Requirements for Fluid Milk • USDA Memo, SP 29-2011. • Persons over two years of age should consume fat-free or low-fat fluid milk. • Fat-free and or Low-fat (1%) milk (unflavored or flavored)

  4. Recordkeeping Requirements • Milk worksheet for number of milks served • Milk receipts or invoices for the month • Documentation of quotes

  5. Special Milk Camp Worksheet

  6. Special Milk Camp Worksheet (section I)

  7. Special Milk Camp Worksheet (section II)

  8. Special Milk Camp Worksheet (section III)

  9. CNPweb Monthly Claim • Monthly reimbursement Claims should be submitted through the CNPweb by the 10th day of the month following the claim period. • Original claims must be submitted within 60 calendar days following the claim month.

  10. Civil Rights Requirements • Complete on-line Civil Rights Training • One person in the organization needs to complete the online quiz • This person is responsible for training the rest of the staff about Civil Rights requirements • Make sure to document the names of the staff that have been trained • Civil Rights training must be conducted annually

  11. Civil Rights Requirements • Civil Rights webpage • http://www.doe.in.gov/nutrition/scn-civil-rights-requirements

  12. Civil Rights Requirements Full Nondiscrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov. This institution is an equal opportunity provider.

  13. Civil Rights Requirements • Sponsors may use the short nondiscrimination statement on documents mentioning USDA Child Nutrition Programs, if the document is 1 page or less in length. • Short Nondiscrimination Statement: This institution is an equal opportunity provider.

  14. Civil Rights Requirements • Display the nondiscrimination poster in a prominent place. • Make available to participates, information about program requirements and procedures for filing a complaint upon request.

  15. CNPweb Renewal • In May/June, the Sponsor and Site Information Sheets needs to be updated in the CNPweb for next program year. • Must complete the new program year in the CNPweb before July reimbursement claim can be submitted through the CNPweb. Website to access the CNPweb: www.doe.in.gov/food CNPweb login

  16. Documentations to Retain • Retain all documentation according to USDA and State Board of Accounts record keeping requirements - http://www.doe.in.gov/nutrition/snp-retention-school-food-service-records: • Milk worksheet (if applicable) • Milk invoices/receipts • Quotes • Camp brochure and/or application • On-line Civil Rights Training documentation • Civil Rights training documentation for camp staff

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