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Statutory Safeguarding Guidelines for Hosting Exchange Students

Ensure safety and well-being of exchange students with stringent safeguarding measures covering supervision, privacy, health, communication, and more. Guidelines must be followed to provide a secure environment for visiting students. Contact Herts County for detailed advice.

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Statutory Safeguarding Guidelines for Hosting Exchange Students

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  1. Statutory Safeguarding for Exchanges2018/19 “Those who know nothing of foreign languages know nothing of their own” Johann Wolfgang von Goethe

  2. Statutory Safeguardingfor families hosting exchange students Source document DBS checks for parents hosting exchange students required Alternative possible for very good reasons: Herts County advice Established partners, shared values Partnership established over 18-24 months Pairing form and partner contact Meeting students 24 hours after arrival Students are issued with College ID card From College “Out of College Trips Policy” and part of Hockerill suite of child protection policies Read Policy and contact the College should you wish to discuss any personal or confidential concern you may have regards KCSE

  3. Statutory Safeguardingfor families hosting exchange students • Supervision at home • In loco parentis: Responsibility lies with parent(s)/guardian(s) identified on consent form • Visiting students should not be left unsupervised • Privacy • Grant visiting students privacy in bath and bedrooms by knocking before entering • Bedrooms can be shared by a child of the same gender and similar age (max 2 year difference • Be mindful of the child’s personal space (cultural, personal, gender & age related differences) • Guests • Visiting student must not be left alone with guests over the age 18 year

  4. Statutory Safeguardingfor families hosting exchange students • Extended visits & overnight stays • Discuss visits to London students’ parents • Discuss overnight stays away from home with HAEC group leader • Get together, parties & sleepovers • Frequency • Responsibility (organised by parents not students, oversight) • Communication with host parents (and HAEC group leader) • Within exchange group • Curfews • Health • Alcohol & smoking • Illness on College days • Health Centre • Hospital/doctors

  5. Statutory Safeguardingfor families hosting exchange students • Communication • First point of contact for parents HAEC group leader/HAEC emergency contact • First point of contact for student abroad HAEC group leader • Raising concerns and discussing problems (timing, dialogue, advice, support) • Deadlines policy • Mobile phones • Use is restricted, phones will be collected by staff • Abuse of mobile phones • Great safeguarding concern • Staff will communicate via a Blog or Twitter

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