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Electric Utility Parts Purchase Order Contract with OneSource Distributors

This contract authorizes OneSource Distributors to supply electric utility parts and materials for Pasadena Water and Power. The contract outlines the required parts and materials, bid process, vendor selection, and fiscal impact.

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Electric Utility Parts Purchase Order Contract with OneSource Distributors

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  1. AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONESOURCE DISTRIBUTORS TO FURNISH AND DELIVER ELECTRIC UTILITY PARTS AND MATERIALS August 28, 2017 Item 14

  2. Background • To operate and maintain a reliable electric distribution and transmission system, Pasadena Water and Power (“PWP”) requires: • timely delivery of utility parts and materials, • management of in-house inventory levels, and • support for process improvements

  3. Background • Cable/Wire Connectors • Cutout Switches • Equipment Fuses • Vault Ventilation Equipment • Cable splices • Disconnect Switches • Insulators • Voltage Regulators • Construction Tools • Electrical Conduits • Pole Top Materials • Wires for Poles • Automation Equipment • Fiber Optic Equipment • Transformers • Utility Poles • Example of required parts and materials:

  4. Background • This contract will require the vendor to provide: • parts, material and equipment as needed in a timely manner, • restocking services and stock high volume items on their premises, and • conduct regular meetings with PWP to discuss product selection and opportunities for process improvements.

  5. Bid Process • PWP issued a Notice Inviting Bids for Specification LD-17-06 to Furnish and Deliver Electric Utility Equipment on May 10, 2017. • Three responsive bids were received on June 20, 2017. • OneSource Distributors was the lowest responsive and responsible bidder that met all the requirements of the specification. Vendor Location Amount OneSource Distributors Buena Park, CA $3,479,933.72 WESCO Distributors Cerritos, CA $3,555,425.62 Anixter Inc. Corona, CA $3,570,347.21

  6. Recommendation and Fiscal Impact PWP recommends award of a three-year Purchase Order Contract to OneSource Distributors for an amount not to exceed $10,500,000. No local vendor providing this service. OneSource has provided these services since 2015 in an amount totaling $13,489,330. Funds are available in the Power Operating Fund 401, Object number 810100.

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