New Faculty Orientation September 15, 2009 Susan S. Williams, Vice Provost Williams.488@osu

1. New Faculty Orientation September 15, 2009 Susan S. Williams, Vice Provost Williams.488@osu.edu Joining the Ohio State Faculty in 2009

2. Ohio State in a Time of Transition • Moving to semesters as of fall 2012 • Arts and Sciences colleges merging into one unit • Completion of Thompson Library renovation and the Ohio Union • Digital Initiatives

3. First Year Orientation 2009

4. Faculty at Ohio State • 18 Colleges • 110 TIUs (Tenure Initiating Units) • Joint appointments • 65 Centers and Institutes

5. Ohio State around the State

6. New Faculty Orientation 2009

7. Multiple Tracks • Regular Faculty • Tenure Track • Clinical Track • Research Track • Auxiliary Faculty • Lecturers, visiting, adjunct

8. Regular Tenure Track Faculty • Professor: 1,164 • Associate Professor: 964 • Assistant Professor: 815 • Instructor: 19 • Total: 2,962

9. Regular Clinical Track Faculty • Approved in 11 colleges • Professor: 67 • Associate Professor: 150 • Assistant Professor: 327 • Instructor: 7 • Total: 551

10. Regular Research Track Faculty • Approved in 10 colleges • Professor: 4 • Associate Professor: 4 • Assistant Professor: 58 • Total: 66

11. President Gee’s Strategic Goals • Forge One Ohio State University • Put Students First • Focus on Faculty Success • Recast our Reearch Agenda • Commit to our Communities • Simplify University Systems and Structures

12. Focus on Faculty Success • Aligning individual needs with institutional goals • Retention is a key goal: we want you to thrive here • Flexible careers • Opportunities for continued professional development

13. University General Standards • Substantial strength in areas of responsibility • Teaching, research, service, clinical care, clinical teaching • Strength in all levels of teaching • Focused program or Research/Scholarship or Creative Work (tenure track) • A Record that predicts continued professional growth and productivity.

14. So, We Expect of You • Initiative and self motivation • Willingness to accept constructive criticism and advice • Interest in students and commitment to high quality teaching

15. In Return, You Can Expect • Assistance in understanding expectations, standards of excellence • Reasonable assignments/work load • Support • Meaningful annual reviews • Opportunities

16. Key Resources • Faculty in your field • Chair/director • Dean/associate dean(s) • Office of Academic Affairs (Provost’s Office) • Human Resources/Fiscal officer • Research officer

17. What’s Important to Know? • University Rules • Promotion and Tenure (P&T) • Very de-centralized—Primacy at TIU • Department Pattern of Administration and Appointments, Promotion and Tenure Document—key documents • OAA Policies and Procedures Handbook (http://oaa.osu.edu/OAAP_PHandbook.php)

18. Extending the Tenure Clock • Three ways to extend tenure clock: • Birth/adoption of child (guaranteed but must notify your chair/dean) • Adverse events beyond one’s control—need support of department/dean • Part-Time (currently 47 faculty take this option)

19. Exclusion of Time from the Probationary Period • Both men and women can and have used this rule • Can be used to extend the probationary period, in one year increments, for up to three years for: • Child birth or adoption—GUARANTEED • Personal illness • Care of an ill or seriously injured person • Unpaid leave of absence • Factors beyond the faculty member’s control that hinder performance (e.g., difficulty in setting up lab; stressful divorce)

20. Part-Time Tenure Track • Can negotiate with TIU head to move to a part-time tenure track position • Probationary period can be extended for up to three years • Extension shall be an integral number of years based on principle that the usual probationary period represents full-time service

21. Total possible extension to probationary period • Total possible: 6 calendar years extension • 3 years for exclusion of probationary time plus • 3 years for a part-time appointment during probationary period but • Extensions and exclusions MUST be requested by the faculty member in a timely fashion

22. Impact of extension of probationary period • Still reviewed on a six year standard: “Expectations of productivity during the probationary period cannot be increased as a consequence of exclusions of time granted under the term of this rule.” (Rule 3335-6-03 (D) (6))

23. Clinical Track • Hired for 3 – 5 years for specific duties • Department must have criteria for appointment, reappointment and promotion • Can be promoted through the ranks • No time limit of time in rank • May switch from tenure track or give up tenure to be promoted in clinical track • Reviewed during penultimate year

24. Research Track • Contract for 1 – 5 years • Salary must be supported from non-general funds • Department must have criteria for appointment, reappointment, and promotion • Reviewed during penultimate year

25. Faculty Resources: The Libraries • Subject librarians—seek them out • Course enhancement grants • Partnerships with Carmen • OhioLink • Digital Resources • Collaborative learning spaces

26. Other Important Resources • Office of International Affairs, http://oia.osu.edu/ • Office of Minority Affairs, http://oma.osu.edu/ • Office of Research, http://research.osu.edu/ • RPAC—faculty memberships, http://www.recsports.osu.edu/ • OnCampus/OSU Today, http://oncampus.osu.edu/ • University Senate, http://senate.osu.edu/

27. What else is Important to Know? • Faculty Professional Leaves • Special Research Assignments • Consulting policies (1 day a week) • Quarter off duty salaries (for 9 month appointments) • Currently can take up to 3/9 of salary from grants • Can take up to 2/9 of salary from general funds

28. Other key policies • Syllabus requirements • Records retention (student papers, lab materials, student information) • Graduate faculty status • Family leave policies • Travel policies

29. Student Evaluation of Teaching • Students must be provided an opportunity to evaluate every course, every time it is offered. • What form is used? • Department/college specific • Student Evaluation of Instruction (SEI) • May supplement/individualize

30. Important to Know, Cont’d • OAA Handbook • Research Information/Requirements • Must have IRB approval for any research using humans/animal subjects • Gifts, freebies? Ohio Ethics Laws! • Sexual Harassment Policy, http://hr.osu.edu/policy/

31. Important to Know, Cont’d • Policies, http://oaa.osu.edu/SenatePolicies.php • Conflict of Commitment • Financial Conflict of Interest • Paid External Consulting • Code of Student Conduct, http://trustees.osu.edu/Rules%2023/index.php • FERPA, http://www.ureg.ohio-state.edu/ourweb/more/Content/FERPA_Tutorial/main.htm

32. Faculty and Staff Assistance Program • Lisa M. Borelli LISWA, 614-292-2465 • Bob Forte LPCC, 614-292-2465 • All services are: confidential, voluntary, free • Available for: faculty/staff, partner/spouse/ immediate family • Counseling: work, family, stress, anxiety, depression, crisis, relationships, conflict, grief/loss, substance abuse, referrals • Workshops: stress, anger issues, time management, alcohol awareness, wellness, mindfulness • Contact Information: 614-292-4472, http://www.osumhcs.com/ufsap

33. Additional Resources • University Police: emergency 911, general number: 2-2121 http://www.ps.ohio-state.edu/police/index.php • Internal Audit: http://www.ia.ohio-state.edu/ • Reporting and Investigation Fraud: http://busfin.osu.edu/FileStore/115_ReportingInvestigatingFinancialFraud.pdf • Anonymous Reporting line: http://www.ohio-state.ethicspoint.com • The Women’s Place: phone: 292-3960 http://womensplace.osu.edu/ • Sexual Harassment and other HR related issues—Organization and Human Resource Consulting: phone: 292-2800 http://hr.osu.edu/ohrc/

34. Faculty Members are the Key to OSU’s Success • Remain or Become a World Class Faculty Member who is: • A recognized scholar and expert in your field • An excellent teacher • Contributing member of department, college, university • Committed to diversity and creating a welcoming climate for all

35. Tips for How to Do That • Manage your time very carefully • Prioritize, prioritize, prioritize what you do • Ask yourself, “will this help me meet my goals?” • Heed advice of senior, well-respected colleagues • Don’t • Take on major personal commitments • Volunteer for excess service both inside and out • Volunteer for off-duty teaching • Listen to disgruntled colleagues

36. Seek Effective Mentoring • Types: • Role-specific • Encouraging • Organizational socialization • Advocate • Informal (colleagues, friends, collaborators) • Formal • Structured, with specific goals

37. Getting the Most from a Mentor • Listen actively • Building trust • Determining goals • Encouraging • Take the lead in managing the relationship; schedule meetings well in advance and propose an agenda

38. Teaching • Know what is expected of you from your department, college and university • Hold regular office hours • Remain accessible outside of the classroom

39. Teaching, Cont’d • Be thoughtful and well-organized • Create a healthy learning environment • Evaluate yourself and seek assistance for continued improvement • Chair • Center for the Advancement of Teaching, http://ucat.osu.edu/ • Colleagues • Academy of Teaching, http://ucat.osu.edu/Academy_of_Teaching/

40. Evaluation of teaching, Cont’d • Seek Peer Evaluation of: • Teaching materials, classroom performance, web enhancements, etc. • Don’t wait for feedback • Keep Thorough Records • What courses • How you used feedback to change, etc. • Advisees

41. Research, Scholarship, Creative Activity • Expectations! Department AP&T Document—Ask questions for clarification • Build on existing program—don’t venture too far into completely new area during probationary period • What support is available? • Extramural funding?

42. Scholarly Productivity • Know the venues and their relative importance—what is a high quality journal? • Impact on field • Choose meetings and conferences strategically

43. Service • Be a good university citizen • Outreach and Engagement a key university initiative • Set limits—know what is expected and don’t take on more • Good service will not outweigh a weak record in teaching or research

44. Be a Constructive Colleague • Treat everyone with respect—staff, students, colleagues • Have a positive attitude • Don’t gossip or talk about colleagues behind their back or react to such talk • Avoid department politics • Offer constructive criticism only when asked—don’t engage in personal attacks

45. Constructive Colleague, Cont’d • Accept constructive criticism without becoming defensive • Remain optimistic • Seek help for personal problems before they affect your work—University Faculty Staff Assistance Program of Human Resources

46. Documentation • University Mandated Format—Core Dossier OSU:pro, https://pro.osu.edu • Get and use it on an ongoing basis—will save much time and effort • Use it to submit information for annual review

47. Remember • The university wants you to succeed • OSU is a very rich and diverse place, albeit large, with many opportunities • Seek out successful colleagues with a positive attitude • Go to the right source for information—it may not be the most vocal person • GOOD LUCK!