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AJCU Conference September 11, 2019 Winifred Williams, PhD Vice President

Human capital management. AJCU Conference September 11, 2019 Winifred Williams, PhD Vice President Chief Human Resources Officer Chief Diversity & Inclusion Officer Joan Stasiak Associate Vice President Human Resources. Project Overview.

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AJCU Conference September 11, 2019 Winifred Williams, PhD Vice President

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  1. Human capital management AJCU Conference September 11, 2019 Winifred Williams, PhD Vice President Chief Human Resources Officer Chief Diversity & Inclusion Officer Joan Stasiak Associate Vice President Human Resources

  2. Project Overview Human Capital Management Initiative: • Launched at the President’s Retreat August 1, 2017 Objective: • To achieve a more efficient and effective use of Loyola’s human capital resources :Loyola University Chicago

  3. Identify mission requirements • What are the core mission requirements for division/school? • Which positions are most critical to delivering offerings and services? • Mission Critical positions • Will those requirements change? • What knowledge, skills, and abilities are needed from the current and future workforce? Loyola University Chicago

  4. current organizational structure Organizational Chart Review • Any expected transitions (retirements, transfers, separations)? • Are new hires going to replace current employees or go into new types of jobs? • Do any positions have additional capacity? • Which positions could be shared with another division/school? • Can managers increase span of control (i.e., manage more staff)? • Is centralizing the functions of a position (along with other existing like positions) an option to reduce duplication and costs? • Is the scope of the position clearly defined so that it does not overlap with other positions? Loyola University Chicago

  5. Position REVIEW Toolkit Loyola University Chicago

  6. Project focus • Achieve a more efficient and effective use of Loyola’s human capital resources • Initial emphasis was on positions vacant for 12 months or more • Vacant positions less than 12 months were also reviewed and assessed Loyola University Chicago

  7. NEXT STEPS • Administrative Work Teams identified in each school/division HR • HR partnered with each Administrative Work Team to review open positions and human capital strategies • Staffing plans developed • One plan for each school/division submitted to HR/Finance Loyola University Chicago

  8. Cost Savings RESULTSVACANT POSITIONS • Salaries and benefits from 12 month or older vacant positions totaled $452,360 • A review and analysis of vacant positions less than 12 months resulted in the elimination of salary and benefits totaling $2,334,616 • Total salary and benefit reductions from all vacant positions totaled $2,786,976 Loyola University Chicago

  9. CHALLENGES Remain Change in mindset = CULTURE • Fear of giving up positions; doing work with less • Willingness to start thinking differently • On-going initiative Loyola University Chicago

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