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e-Manifest Tracking System Project

This project aims to implement an electronic manifest system to enhance hazardous waste tracking, improve data accuracy, and reduce manual processing burdens. Challenges include industry acceptance and compatibility issues. The project team consists of EPA, state representatives, and Windsor Solutions, overseeing key phases such as system design and data flow installation. Key controls involve communication, status reporting, and issue and risk management. The current status includes developing project plans, conducting state workshops, and collaborating with industry stakeholders.

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e-Manifest Tracking System Project

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  1. e-Manifest Tracking System Project

  2. Overview 1. Introduction – Problem Statement 2. Project Overview 3. Project Challenges 4. Project Team 5. Project Tasks and Schedule 6. Project Controls 7. Current Status

  3. Introduction – Problem Statement Problem Example: Michigan receives ~40,000 paper manifests/mo - 2,800/day Each manifest reviewed by State to verify: the waste shipment amounts, and that shipments have been delivered to treatment, storage, and disposal (TSD) facilities in a timely manner Once paper manifests are received, some states transfer them to electronic formats - scanning, microfilm, and/or manual data entry Manual validation & processing requires full-time resources leads to data quality problems, and timing issues related to regulatory response time

  4. Michigan DEQ Hazardous Waste Manifest Processing UnitApril, 2007

  5. 2. Project Overview • Goals: • Pilot an electronic manifest process using the Exchange Network as the enabler • Eliminate current paper based processing burden, including manual validation by state regulators • Drastically improve intra-state and inter-state cradle to grave tracking of hazardous waste by providing rapid access to data consumers

  6. 2. Project Overview (cont’d) • Solution:

  7. 3. Project Challenges • Challenges/Risks: • Private industry interest and acceptance • Compatibility with National electronic manifesting initiative • “Adoption” by EPA Office of Solid Waste

  8. 4. Project Team • Roles: • Team Members – EPA, Massachusetts, New Jersey, Minnesota and Michigan, Windsor Solutions • Project Management • Michael Beaulac, MDEQ • Mark Breithart, MDIT • Jason Bunker, Windsor Solutions • Steering Committee • Subject Matter Experts (SME’s) • Project Support • Contractor

  9. 4. Project Team (cont’d) • Project Manager Responsibilities: • Chair project team • Resource coordination • Facilitate issue resolution • Monitor project status • Ensure project objectives & requirements are met • Deliverable acceptance and sign-off

  10. 4. Project Team (cont’d) • Steering Committee Responsibilities: • Main agency project representative • Approve project schedule • Commit agency resources • Authorize scope, resource and budget modifications • Ensure senior management project commitment

  11. 4. Project Team (cont’d) • SME Responsibilities: • Provide vision for business and application designs • Participate in requirements gathering and design sessions • Review and comment on delivered documentation • Participate in testing phases of prototype solution • Subject matter experts identified

  12. 5. Project Tasks and Schedule • Major Phases: • Phase 1: Project Initiation, Business Process Analysis, Technology Research, Infrastructure Preparation • Phase 2: Design and Development of a Central e-Manifest Tracking System • Phase 3: State e-Manifest Data Flow Design and Development • Phase 4: State e-Manifest Data Flow Installation • Phase 5: Post Implementation/Lessons Learned

  13. 5. Project Tasks and Schedule (cont’d) • Phase 1 Tasks: • Initiation and Project Management • Business Process Analysis and Technology Research • State Readiness Assessment • Infrastructure Preparation to Support e-Manifest Data Flow

  14. 5. Project Tasks and Schedule (cont’d) • Phase 2 Tasks: • Development of a Central e-Manifest Schema for Data Exchange • Central Manifest Tracking System Design and Development • Agreement for, and Acquisition of Mobile Devices

  15. 5. Project Tasks and Schedule (cont’d) • Phase 3 Tasks: • State-Specific Data Flow System Design Documents • State-Specific Data Flow Development • Phase 4 Tasks: • Configure test and production environments • Migration and Data Flow Installation • Conduct e-Manifest & Tracking System User Training • Phase 5 Tasks: • Post Production Support

  16. 5. Project Tasks and Schedule (cont’d) • Schedule:

  17. 5. Project Tasks and Schedule (cont’d) • Key areas of involvement:

  18. 6. Project Controls • Communication • Project Web site • Status reporting • Meeting minutes • Deliverables and documentation • Acceptance Criteria • Issue Management • Risk Management

  19. 7. Current Status • To Date: • Developed detailed Project Plan • Project Web Site: • http://www.windsorsolutions.biz/emanifest • http://emanifest.windsorsolutions.biz • Implemented project management protocols

  20. 7. Current Status To Date: Business Process Analysis & Technology Research Coordinated and scheduled initial state requirements gathering workshops Worked with industry lobby (Environmental Technology Council) and EPA to acquire industry representatives

  21. Contact Michael Beaulac State Assistant Administrator Executive Division 517-241-7808 beaulacm@michigan.gov

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