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Transfers, Surveys & LWOS

Explore the NAVSUP Form 1149, NAVSUP Form 1334, DD Form 200, subsistence transfers, and loss procedures in detail. Learn about transfer types, processes, and forms used. Understand procedures for reimbursing, transferring with or without charge, and investigating losses. Enhance your knowledge of property accountability and the documentation required for government food transfers and losses.

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Transfers, Surveys & LWOS

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  1. Transfers, Surveys & LWOS - CS1(SS) Foster

  2. Learning Objectives • Discuss the NAVSUP Form 1149, and it’s uses • Discuss the NAVSUP Form 1334, and it’s uses • Discuss the DD Form 200, and it’s uses

  3. Subsistence Transfers • There are 2 types of transfers • Receipt with Charge (Re-imbursement) • This describes a receipt the government’s subsistence account has already been charged to, and is being transferred from one government unit to another • Receipt without Charge (Re-imbursement) • This describes a receipt transferred there will be a reimbursement to the subsistence appropriation for the food that is being transferred

  4. Transfers w/ Charge • Means that the subsistence fund for a GM has already purchased the food and are transferring to an activity using a different government fund • When food is returned to Navy Stock Fund or DLA (Defense Logistics Agency), an 1149 transfer is used. • When transferred anywhere else with charge, it is treated as bulk sale and is re-imbursed via check/money order • NAVSUP 51 must be notified

  5. Transfer w/o Charge • Occurs when regularly established supply channels are unavailable, a GM can transfer food to another GM • 1149 is used

  6. NAVSUP Form 1149 Requisition and Invoice/Shipping Document

  7. NAVSUP Form 1149 Includes all applicable information including the activity that is transferring the food and the activity that is receiving. Also includes applicable accounting information and is signed by the transferring FSO.

  8. NAVSUP Form 1149 Includes the units of issue for the requested line item, the quantity requested, the price, and the total cost of items.

  9. Loss w/o Survey (LWOS) • Completed on a NAVSUP Form 1334 • All items are submitted with a reason, amount and dollar value • Used to expend items from the inventory for reasons such as: spoilage, accidental breakage, latent defects, expiration, etc. • Not used for: theft, negligence, etc. • If lost or shorted IN SHIPMENT, it cannot exceed $50/line item • If lost due to other reasons (spoilage, accidental breakage, Army Vet sampling, etc.) it cannot exceed $500/line item ($1000/line item for big decks [AS/CV/CVN/LCC/LHA/LHD/LPD/LSD]) • Allowed $50 (total) per month for training purposes

  10. NAVSUP Form 1334 Displays the date of the LWOS, stock number, FIC, and nomenclature and U/I for each item expended

  11. NAVSUP Form 1334 Also displayed is the last receipt price, total value of the expenditure, the reason for loss and whether or not it has been approved (in FSM) by the FSO.

  12. NAVSUP Form 1334 Must be approved at the end of the month by the Food Service Officer (signature).

  13. DD Form 200 • Financial Liability/Investigation of Property Loss • Prepared when: • Material is short/lost in shipment and exceeds $50/line item • Lack of personal responsibility is evident (i.e., negligence, willful misconduct, deliberate unauthorized use, deliberate non-compliance with procedures) • Evidence/suspicion of fraud or theft • Is requested by the accountable officer (FSO), the Commanding Officer • Loss due to normal LWOS procedures exceeds $500/line item

  14. DD Form 200 Describes what took place resulting in the loss of the food, as well the stock number, nomenclature, FIC, quantity, unit cost and total cost. Also details the actions taken to correct the circumstance that resulted in the survey.

  15. DD Form 200 The form is routed through all the applicable officers, which is then signed an d dated.

  16. Questions?

  17. Review • What is the noun name for the 1149? • Requisition and Invoice/Shipping Document • 1334? • Expenditure Log (LWOS) • DD 200? • Financial Liability Investigation of Property Loss

  18. Review • How much can you expend for training monthly? • $50 • How much can be expended per line item? • $500 • For big decks (i.e. CVN)? • $1000 • Who approves a LWOS expenditure? • FSO

  19. Review • Why do we use a DD Form 200? • Investigate the loss of government property when no personal responsibility is evident • Who can initiate one? • Accountable Officer (FSO), or the Commanding Officer • When is one initiated automatically? • When negligence, evidence or suspicion of fraud or theft, or loss in shipment exceeds $50/line item, or total loss for a normal LWOS circumstance exceeds $500/line item

  20. Questions?

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