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Letting a Term Maintenance C ontract

Letting a Term Maintenance C ontract. Martin Carnaffin. County Council Meeting June 2011. Required us to review selected highway services for competitive tender Commitment to retain in-house provision of highway services. What in the new contract - £ 11.5M. Resurfacing £6M

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Letting a Term Maintenance C ontract

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  1. Letting a Term Maintenance Contract Martin Carnaffin

  2. County Council Meeting June 2011 Required us to review selected highway services for competitive tender Commitment to retain in-house provision of highway services

  3. What in the new contract - £11.5M • Resurfacing £6M • Road Markings and Studs £0.5M • Surface Dressing and Pre-Patching £2M • Street Lighting Planned Column Replacement £1.5M • Gully Emptying £1M • Earthworks, fencing, land reclamation £0.5M

  4. Collaborative Nature of the MHA Contract • NEC 3 TSC - Options C (+ E) • Length 5 + potential 5 year extension • Open Book Cost Management & Target Costing • A requirement to actively participate in the TCB including its groups

  5. Best Practice Review

  6. C365 - 12 Nottinghamshire County Council Highway Term Maintenance Contract

  7. Restricted procedure flowchart

  8. PIN / OJEU Notice OJEU Prior Information Notice (PIN) 26thJanuary 2012 OJEU Publication of Notice (Restricted Procedure) 27th February 2012

  9. SECTION II: OBJECT OF THE CONTRACT II.1.6) COMMON PROCUREMENT VOCABULARY (CPV) 45.23.31.41 - - - . . . - - - . . . - - - . . . - - - . . . - - -

  10. First Industry Day Procurement Process for Highways Term Maintenance 16th February 2012

  11. Pre-Qualification Questionnaire Issue Pre-Qualification Questionnaire 2 March 2012 PQQ Applicant Response Date 09 April 2012 PQQ Shortlist Announcement 11 May 2012

  12. P.Q.Q. Training

  13. Recording P.Q.Q. Scores

  14. Outcomes of the P.Q.Q. • 8 Completed P.Q.Q.s were returned • 3 Applicants knocked out on Pass/Fail • 1 Applicant failed the Quality Threshold • 1 Applicant withdrew from the process

  15. Invitation To Tender

  16. Quality Questions

  17. Tenderer’s Presentation

  18. I.T.T. Evaluator training

  19. Cost Models

  20. Key Dates • ITT Released -19th September 2012 • 2nd Industry Day – 20th of September 2012 • ITT Returned – 9th of November 2012 • Marking quality questions – 14th until the 23rd November 2012 • Moderation – 28th of November 2012

  21. Key Dates Continued • Notification to preferred Bidder – 16th of January 2013 • End of Alcatel Period -28th of January 2013

  22. Not there yet!! • Briefing note providing summary of quality questions. • Briefing Note providing summary and complete answers for winning Contractor in relation to support for the local supply chain • Procurement team report on the Tender assessment • Draft Policy Committee Report with public / exempt sections

  23. NEC3 Training Two day training sessions for Designers 21st and 22nd February 2013 27th and 28th February 2013 One day Executive Training 25th of February Any vacant places were offered to MHA members

  24. Key Dates Continued • Mobilisation 1st February to 31st March 2013 • Service Delivery from 1st April 2013

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