Level 1 (Contact Point) Module

1. Level 1 (Contact Point) Module IPPC CODEX - OCS

2. Home To access Home page Able to download the documents that are published by the Secretariat

3. Document Management

4. To access Document Management page Document Management The status that shows your commenting activity on the document Commenting end date of the documents The Assistant who is currently assigned for the document Share your verified comments to Reviewer and Assistant for review • Commenting Status • To be started • There are no comments in the document • Pending • There are some comments with Pending status • Verified • There are some comments with Verified status • Submitted • Some comments have been submitted to Secretariat

5. Working Language

6. Document Invitations

7. Click to invite (assign) the Assistant Level 2 (Assistant) Invitation Only one Assistant can be assigned to the document Option to send an email Set the commenting end date for Assistant Able to edit (customize) the invitation message Click to send the invitation

8. Click to invite (assign) the Reviewer(s) Level 3 (Reviewers/Commenters) Invitation Able to invite (assign) multiple Reviewers Set the commenting end date for Assistant Option to send an email Able to edit (customize) the invitation message Click to send the invitation

9. Set commenting end date for Assistant and/or Reviewer(s) Multiple Invitations to Level 2 and 3 An option to send/edit email to Assistant and/or Reviewer(s) Select Assistant and/or Reviewer(s) for each document An option to invite (assign) Assistant and/or Reviewer(s) for all documents Able to duplicate the invitation setting from one document to another Click to send the invitations for all documents

10. Comment Management

11. Export the comments in Excel and/or Word format An option to paginate the page – able to select the specific page Comment Management An option to select specific Paragraph, Comment Type, Author and/or Status Click to add the comment(s) on the paragraph An option to set the number of paragraphs to show per page Click to expand the paragraph vertically

12. Refresh • Reload the page • Verify All • Verify all “Pending” comments • Withdraw All • Withdraw all “Submitted” comments Comment Management (cont’) Withdraw the “Submitted” comment from Secretariat • Edit • To edit the comment • Delete • To delete the comment • Verify • To verify the comment Un-verify the comment

13. Add/Edit Comment Paragraph Type: Normal Comment Types: • Editorial • Substantive • Technical • Translation

14. Add/Edit Comment Paragraph Type: Poll Comment Types: • Poll

15. Add/Edit Comment Paragraph Type: Question Comment Types: • Question

16. Accept Comment • Accept All • Accept all comments that are shared with you or submitted to you System will automatically accept (copy)all the comments from the selected author and create as your comments • Hide • To hide the comment • Accept • Accept this particular comment

17. Accept Comment (cont’) Icon indicates the comment has linked to original comment Once it’s accepted, the comment will be copied and created as your own comment

18. Accept Comment (cont’) The original comment is automatically kept under “Hidden” status The original comment can be shown by the action “Unhide”

19. Consolidate Comment Click to accept the comment – system will replace your existing comment with this comment Hide the comment Your own comment can be consolidated with other comments (same comment type) that shared or submitted Click to save the changes

20. Click to submit the verified comment(s) Support Document Option An option to support the document as it is System will automatically create the Substantive comment “I support the document as it is and I have no comments” with verified status

21. Comment Review Click to submit the verified comment(s)

22. Comment Review (cont’) All the invited Assistant and Reviewer(s) will be received the notification emails Assistant and Reviewer(s) are now able to review the verified comments from their Contact Point

23. Comment(s) Submission Click to submit the verified comment(s) All the verified comments in all corresponding languages that are going to submit to Secretariat will be listed

24. Document Summary

25. To view the summary of the document Document Summary Working document language can be set – cannot be changed after Assistant or Reviewer is/are invited Can switch the role between Assistant and Reviewer The list of participants (Assistant/Reviewer(s)) who are invited to the document Document can be downloaded during the commenting period Overall comment summary of Contact Point (you) Summary of other countries sharing comments Summary of Assistant submitted comments

26. Commenting Period Extension

27. To extend the commenting period of Assistant or Reviewer(s) Extend • Select the Assistant/Reviewer(s) who are going to be extended • Select and set the new commenting end date Click to extend the commenting period – notifications will be sent to the extended users

28. Document Report

29. To view the report Report Able to download in Excel and/or MS Word format All of your comments will be listed here An option to select the specific Comment Type, Status, Author and/or Language

30. Document Rule Sharing

31. To share your comments with others Document Rule Sharing When the Contact Point receives shared comments form other contact points, the comments can be shared with everyone in your country that was invited on that document To add new (customize) sharing rule

32. Document Rule Sharing (Add new Rule) • Activate/Deactivate the rule • Set the rule name Able to share with other countries/organizations Able to share within the country/organization Click to save the rule Able to specify the sharing options

33. Document Rule Sharing • Run • To execute the rule to share the comments • Edit • To edit the rule • Delete • To delete the rule A new rule is added – only for this particular document

34. Notification

35. Notification To view the notifications

36. Settings

37. Profile Setting Tab

38. Member Management Setting Tab

39. Application Settings Setting Tab

40. Sharing (Global) Setting Tab When the Contact Point, Assistant and/or Reviewer submit comments, the comments are automatically shared with everyone in the country that was invited on that document To add new (customize) sharing rule Global rules can be accessed from all documents

41. Sharing (Global) – cont’ • Run • To execute the rule to share the comments • Hide • To hide the rule • Edit and Delete • Can be done only from Setting>Sharing Global sharing rule(s) can be seen from all documents

42. Site Statistics

43. Comment Report To view Statistics Report Select the criteria to generate the statistics report Select the statistics period Click to generate the statistics comment report

44. Comment Report ( Calendar Year Period - Pie Chart) Able to download the chart in Excel An option to select the grouping

45. Comment Report (Calendar Year Period - Histogram) Able to download the chart in Excel An option to select the grouping

46. Comment Report (Comparison View) To compare the comments activities throughout the years An option to select the grouping

47. Thank you 