1 / 12

Preventive vigilance

Preventive vigilance. Multiple frauds are happenings in POs Various modus operandi is being adopted Basic reason for frauds Non observance of Rules & Procedures Lack of supervision Laxity supervisory and inspectorial officials Lack of regular checks/visits/inspections

meli
Download Presentation

Preventive vigilance

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Preventive vigilance • Multiple frauds are happenings in POs • Various modus operandi is being adopted • Basic reason for frauds • Non observance of Rules & Procedures • Lack of supervision • Laxity supervisory and inspectorial officials • Lack of regular checks/visits/inspections • Non-updation of records in the AO/HOs • Non authentication of outsiders work

  2. Classification • SB schemes related frauds • Mail delivery operations related frauds • Remittance related frauds • Frauds can be prevented • by remaining vigilant • By ensuring that BOs are following rules & Procedures Scrupulously

  3. Savings Bank Schemes related….. • Verify the passbook with the passed warrant of payment [for closure of account] returned by AO • Ensure the cancellation of • the first page • all the unused pages of the passbook --in red ink or by means of rubber stamp by AO • Check if, the depositor’s signature is obtained in the acquitanceportion of passed warrant before closure intentionally. • If So, contact depositor and enquire • Whether he has received the closure amount or not ? • On what date? • Rule 44 of POSB Manual Volume I

  4. When the PB is received from AO after entry of interest Check the • date stamp impression of the AO • Initials of the SPM • against the entry of interest. • Check if, • particular account number is repeatedly being shown under Liability • The amount received for withdrawal has been often returned by the BPM • This will help avoid • temporary embezzlement of Govt money • Cash Demand to AO • stoppage of excess By showing cash in the BO itself. Bogus liability • Rule 76[b] of POSB Manual Volume I

  5. Check -Unclear date stamp impressions -Date stamp impressions with corrections • Should be viewed seriously • Check any lapsed warrant of payment at BO • While verifying high value withdrawal memo, the mail overseer should • Contact the depositor • Obtain and see the entry of withdrawal in the pass book • get the signature of depositor on the memorandum in token of having contacted the depositor who admits his withdrawal • Prepare a list of illiterate depositors and to obtain PBs for verification from them When does the warrant become lapsed?

  6. cent percent/past work verification • On Completion of cent percent verification, • the amount of fraud will be arrived • the disciplinary proceeding can be initiated • punishment will be awarded as early as possible. • The loss to the Govt. will be recovered • Avoid delay in completion of cent percent verification work • Delay will set a bad precedence • It may embolden GDS to commit frauds • It leads to many administrative hassles continuation of suspension, put off duty etc • May lead to costly court cases • Quick completion of cent percent verification will avoid you being identified as a subsidiary offender.

  7. Remittance related………. • Always attend the BO before its opening • Contact the payees without help of the BPM/GDSs of the BO • Contact as many illiterate payees as possible • Ensure that payees of all the villages (in BO jurisdiction) are covered in the visits • Check if GDSMD has received the MO amount from the BPM under acquittance in the BO journal

  8. Mails related……. • Maintain liaison with Prominent citizens of the fixed & unfixed villages • This will help in ascertaining • Delivery efficiency • Correct payment of MOs • Timely opening & closing of the office • Punctual clearance of the LBs • Ensure that GDS obtains sign from prominent citizens in Visit Book • Make as many surprise visits as possible

  9. Verify • Genuineness of remarks on the articles • if intimation is served for deposit articles • if the date stamp has been impressed clearly • Condition of articles in deposit • any articles is kept beyond 7/14 days • Details of demurrage fee collected

  10. Contd/- • Verify the MOs paid by BPM personally across the counter • Contact payees of MOs which are paid at window • Check vigilantly if more MOs are shown in red ink in the BO journal. • check , in BO slip or in the Regd/Parcel List -the date of delivery of the VP articles -the date of despatch of the VP receipts

  11. Miscellaneous issues……. • Check the BPM’s supervision on the work of GDSMD • Check if, the BPM is maintaining the BO account • Aware of the financial status/general behavior of the BPMs/GDS MCs/GDS MDs under his jurisdiction. • Make confidential enquiries about them often • Do not approach your subordinates with any personal obligations Can you list out the BPM’s supervisory duties on GDSMD/MC?

  12. Contd/- • Observe if any BPM is there without taking any kind of leave for one year or more • Check up any records have been kept beyond its preservation period unnecessarily • Check all the monthly schedules presented by the agents since last inspection/Visit • Check if multiple/additional receipt books, or Journals are used by the BPM • Observe if there is any abnormal change in monthly total receipts/payments of BO account from last visit/inspection Rule No 9,133 of BO Rules

More Related