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GSA & DoD Current Events TASC July 20, 2005

GSA & DoD Current Events TASC July 20, 2005. GSA Federal Supply Service. Tommy Benton 757-441-6509 garnett.benton@gsa.gov. Today’s Topics. FSS & FTS Merger OSD October 04 Letter OSD June 05 Clarification Letter DoD/GSA/DAU Road Show. GSA – Our Mission.

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GSA & DoD Current Events TASC July 20, 2005

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  1. GSA & DoD Current EventsTASCJuly 20, 2005 GSA Federal Supply Service

  2. Tommy Benton 757-441-6509 garnett.benton@gsa.gov

  3. Today’s Topics • FSS & FTS Merger • OSD October 04 Letter • OSD June 05 Clarification Letter • DoD/GSA/DAU Road Show

  4. GSA – Our Mission We help federal agencies better serve the public by offering, at best value, superior workplaces, expert solutions, acquisition services, and management policies.

  5. GSA – Our Organization GSA PBS FSS FTS

  6. Public Buildings Service (PBS) • Manages government owned and leased space • Provides office space for over 1 million Federal employees

  7. Federal Technology Service (FTS) • Provides a full range of voice and data products, services, and technical support • Provides assisted procurement services for IT products and Professional Services

  8. Federal Supply Service (FSS) • Source for virtually every commercial product or service an agency might need • Leading e-Business enterprise and digital marketplace • Worldwide distribution system

  9. FTS FSS FAS PBS The New GSA GSA

  10. FTS FSS The New GSA GSA PBS FAS

  11. Remaining Topics • OSD October 04 Letter • OSD June 05 Clarification Letter • DoD/GSA/DAU Road Show

  12. Websites: http://acc.dau.mil/simplify/ev.php?ID=71530_201&ID2=DO_TOPIC http://www.acq.osd.mil/dpap/specificpolicy/index.htm

  13. https://acc.dau.mil/simplify/ev.php?ID=71530_201&ID2=DO_TOPIChttps://acc.dau.mil/simplify/ev.php?ID=71530_201&ID2=DO_TOPIC

  14. Proper Use of Non-DoD Contracts • DoD spends billions of dollars through non-DoD contract vehicles • Recent Inspector General reviews have found that non-DoD contract vehicles are not always properly used*

  15. Proper Use of Non-DoD Contracts • OSD Policy Memo on Proper Use of Non-DoD Contracts (Issued Oct 2004, Effective 1 Jan 2005) • Applicable to both services and supplies • Applies above SAP • Provide DoD unique terms and conditions to assisting agencies • Agencies Processes • Develop post-award review

  16. Proper Use of Non-DoD Contracts • Pre-Award Review Processes/Procedures • Consultation with DoD Contracting Officers and Financial managers • Does this meet the customer’s needs – quality, delivery, price • Whether the requirements are within scope of the intended vehicle • Cost effectiveness (including fees and discounts) • Schedule • Contract administration • Post-Award Review Processes/Procedures • Analyze number and value of transactions using non-DoD vehicles & measure proper use & effectiveness

  17. Proper Use of Non-DoD Contracts DoD June 17, 2005 Letter • The use of non-DoD contracts is encouraged when it is the best method to procurement to meet DoD requirements. • Advance acquisition planning. Non-DoD vehicles are not a substitute for poor acquisition planning. • Nor are they to be used to circumvent conditions and limitations imposed on the use of funds.

  18. What “GIR” Means To: Contracting Officers • Does it meet the customer’s needs—quality, delivery, price • Are the requirements are within scope of the intended vehicle/schedule • Cost effectiveness (including fees & discounts) • Schedule • Contract Administration • Socio Economic Considerations

  19. What “Get It Right” Means To…. • Program Managers • Ensure bona fide need, define requirements • accurately & completely • Services >$100,000 must be “performance based” • Collaboration with Contracting Officer • Comply with procedures established

  20. What “GIR” Means To… • Finance Managers • Ensure compliance with OSD policy memo of March 24, 2005 • Review funding requests/funding citations • Ensure the transaction complies with internal review procedures established by Military Departments and Defense Agencies. • Contribute to the review and analysis of the metric based reports

  21. What “Get It Right” Means To… • Assisting Agencies • Ask for and incorporate any unique terms and conditions • Compare order or contract requirements to intended vehicle • Acquisition of services—ensure compliance with Section 803 (receive at least 3 proposals) • If a requirements package is incomplete, contact the Contracts and Requirements POC immediately! • Properly code data in FPDS-NG • Make terms & conditions easily available to DoD officials (i.e. contracts on-line) • Set realistic customer expectations

  22. What “Get It Right” Means To… • Contractors/Vendors • With revenue comes responsibility. • If task or item ordered is outside the scope of the • contract, the Contractor has responsibility to notify • the Government • Educate workforce (including business development, • marketing, and sales force)

  23. DoD/GSA/DAU Proper Use of Non-DoD Contract Vehicles Road Show Old Dominion University Ted Constant Center Wednesday, August 3rd, 2005 8:30AM – 11:30 AM

  24. Tommy Benton 757-441-6509 garnett.benton@gsa.gov

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