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BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

This report provides an overview of the status of recommendations, finances, staffing, and programs in the Civilian Secretariat for Police. It also includes a review of the overall expenditure and possible transactions before the end of the financial year.

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BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

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  1. BUDGETARY REVIEW AND RECOMMENDATION REPORT (BRRR) CIVILIAN SECRETARIAT FOR POLICE

  2. INTRODUCTORY REMARKS Appraising on the status of the recommendations Finances Staffing Programmes

  3. ADMINISTRATION REPORTING STATUS ON THE FINANCES AND ON ADVERTISED/ VACANT POSTS IN THE CIVILIAN SECRETARIAT FOR POLICE SERVICE 10.2 and 10.4 FINANCES

  4. STATE OF OVERALL EXPENDITURE AS ON 30 SEPTEMBER 2014

  5. STATE OF OVERALL EXPENDITURE AS ON 31 DECEMBER 2014

  6. STATE OF OVERALL EXPENDITURE AS ON 15 JANUARY 2015

  7. EXPENDITURE TREND ANALYSIS

  8. Paragraph 10.2 • Few measures implemented: • Monthly reporting by Chief Directors on spending including reasons for over/under-spending. • Procurement and Spending Plans to be submitted monthly going forward. • Funds to be redistributed by Budget Committee (newly established) to areas where spending can take place. • Special programmes initiated like Communication Strategy introducing CSP to public of South Africa. • Implementation of own systems and Virtual Private Network in advanced stage which would increase spending.

  9. Paragraph 10.4 • Financial Structures and Accountability in place. • Funds transfer and expenditure claim from SAPS to be finalised in January 2015. • Transfer of personnel to happen in February 2015 for 1 March 2015. • All BAS and PERSAL structures in place to do salary and other payments. • Most financial policies signed outstanding policies and delegations to be signed-off before end of January 2015. • Fortnightly meetings between CSP and SAPS on progress of transfer of functions. • Negotiations ongoing with Treasury to have LOGIS ready for implementation 1 March/1 April 2015.

  10. POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Once the following payments have gone through, projection of 99.7% will be achieved at the end of this financial year • An order generated for the full SITA service of over R17,0 million. This could boost goods and services expenditure if all expenditure realizes. • The Administration Programme is ready to start functioning on its own separate from SAPS which would increase its spending even further as it would be responsible for generic departmental related expenditure eg: computer time for transversal systems, internet access, telephones (dependent on the switchboard) and other related expenditure.

  11. POSSIBLE TRANSACTIONS TO GO THROUGH BEFORE END OF FINANCIAL YEAR • Compensation of Employees is at 58,4% spending overall and the main reason is the fact that the level 9 and 11 posts are budgeted for on level 10 and 12 respectively. This will increase by R10,5 million (15.1%) with the retrospective payment of upgraded posts in line with Resolution 1 of 2012. • If the goods and services spending is as high as anticipated all savings on Compensation of employees will have to be viremented to goods and services.

  12. STATUS REPORT ON VACANCIES FROM SEPTEMBER 2014 TO DECEMBER 2014

  13. PLANNED ACTION ON CURRENT VACANCIES 2015

  14. OVERALL RECRUITMENT & SELECTION SUMMARY

  15. VACATED POSTS

  16. OFFICE OF THE SECRETARY OF POLICE

  17. CHIEF DIRECTORATE: POLICY AND RESEARCH

  18. CHIEF DIRECTORATE: CORPORATE SERVICES

  19. 10.6 CONSULTATIVE FORUM • Meeting held between IPID and Secretariat-in Nov 2014 and drafted Terms of reference for collaboration • Launch postponed from Jan 2015 March 2015 due to other pressing priorities

  20. STATUS REPORT BY PARTNERSHIPS

  21. COMMUNITY POLICE FORUM (CPF) RESOURCING/FUNDING • Established Task Team to address CPF policy issues- held three meetings • Established CPF Training Committee (Prov. Depts. of Safety, SAPS, Unions within Police environment, Provincial CPF Board Chairpersons) • Emphasis on the representivity principle -broader stakeholder engagement (vulnerable groups-women, youth, children) etc. • Redefine resourcing of CPFs through among others: • Branding of CPFs • Redefine criteria for membership • Develop Community Safety Plan/Programme of Action with cost • Enhanced marketing through media and social platforms, malls, key entry points (airports), create and intensify awareness •  Advocate for active-citizen participation through izimbizo • Training of CPFs • Strengthen sector crime forums • Joint support to CPFs by Prov. Depts. of Safety, SAPS and Civilian Secretariat for Police at station/community level

  22. COMMUNITY SAFETY FORUMS (CSFs) • Varying levels of established CSFs across municipalities in eight provinces, except Free State • Financial commitment has been provided for by some Provincial Departments of Safety and some municipalities to support CSFs programmes • Enhanced stakeholder engagement in CSF activities in line with policy

  23. CSF…Cont’d • Some CSFs have developed Community Safety Plans/Annual Plans in line with municipal Integrated Development Plans (IDP)-On-going process • Some CSFs conduct projects • On quarterly basis, some CSFs hold quarterly meetings

  24. EFFICACY OF THE SAPS NATIONAL RURAL SAFETY STRATEGY • No research was conducted by the Civilian Secretariat for Police on the matter. • However, a summit on Rural Safety will be held end of March 2015 to address that.

  25. ACTIVITIES ACCOUNTING FOR EXPENDITURE

  26. PARTNERSHIPS UNIT 4TH QUARTER PRIORITIES • Summit on SAPS National Rural safety strategy (end of March 2015) • Engagements on public participation meetings (Jan – March 2015) • Assessment of Community Safety Forums (CSFs) (Feb – March 2015) • Stakeholder engagement on crime on prevention initiative: • SADTU (end of January 2015) • FBOs (two in February 2015) • Traditional Leadership (end of March 2015) • Youth on moral regeneration issues (end of February early March 2015)

  27. STATUS REPORT BY POLICY AND RESEARCH

  28. POLICY UNIT 4TH QUARTER PRIORITIES • Draft White Paper on Security to be advertised for public comment in late February 2015 • Gender Based Violence policies were finalised in 3rd quarter & commencing with last round of consultations in Feb 2015 • Firearms project to be finalised end March 2015 • Preparatory work on joint firearms workshop with Portfolio Committee completed

  29. STATUS REPORT BY LEGISLATION

  30. BACKGROUND • That additional staff in the legislation programme be appointed without delay. • That all the outstanding legislation be fast-tracked by the department.

  31. LEGISLATION UNIT’S MEASURES • Additional staff for the Unit will be done together with Human Resources Unit in Corporate Services. • Currently there is a new structure under consideration and it is awaiting approval of DPSA. • The filling of new posts will follow after approval of the new structure and the funding of posts.

  32. LEGISLATION 4TH QUARTER PRIORITIES • Firearms Control Amendment Bill • Protection of Constitutional Democracy against Terrorism Amendment Bill • Various processes of the review of the SAPS Act underway, pending the outcomes of the White Paper Process.

  33. MISCELLANEOUS COSTS • Outstanding accounts to Government Printers on passed Acts assented to by the President • Compensation of board members of the DNA Oversight Ethics Board. • Additional expenditure will be drawn from the legislation unit with regards to litigation.

  34. STATUS REPORT BY MONITORING AND EVALUATION

  35. BACKGROUND • Under spending was due to slow progress in ISM development and deployment • Phase I of IMS finalised by March 2014 but not deployed

  36. ACTIVITIES ACCOUNTING FOR EXPENDITURE • Agreement was reached with SAPS (TMS) and SITA for SAPS will support CSP until it is fully operational with its own secure network supported by SITA • Hosting process was outlined • SITA to categorise CSP as a priority client and allocate a technician on site • Allocate a secure offsite server • Project proposal submitted by SITA • In November 2014 SAPS declined to host the IMS citing security reasons • External service provider to be used for deployment of phase 1 due to challenges experienced • SCM process underway

  37. M & E UNIT 4TH QUARTER PRIORITIES • ISM phase 1 to be deployed and phase 2 developed and deployed - R3.9 million on going • Police station oversight visits to be conducted – R412 000 by March 2015 • Continuous monitoring of DVA – R240 000 by March 2015 • Business process mapping on complaints management and policy dialogue on police conduct – R380 000 by March 2015 • Evaluation of Fingerprints Act finalised - R140 000 by March 2015 • Launch of the consultative Forum by March 2015

  38. THE END

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