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Role of the Secretary Rhonda Manor-Coombes BSN, RN 2014 TENA Secretary TENA Webmaster

Role of the Secretary Rhonda Manor-Coombes BSN, RN 2014 TENA Secretary TENA Webmaster. Objectives. Role of the Secretary Secretary Specific Materials ENA Specific Materials Taking Minutes Specific Policies Recommend Reading. Role of the Secretary.

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Role of the Secretary Rhonda Manor-Coombes BSN, RN 2014 TENA Secretary TENA Webmaster

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  1. Role of the SecretaryRhonda Manor-Coombes BSN, RN2014 TENA SecretaryTENA Webmaster

  2. Objectives • Role of the Secretary • Secretary Specific Materials • ENA Specific Materials • Taking Minutes • Specific Policies • Recommend Reading

  3. Role of the Secretary • Keep a record of the proceedings of your chapter. • Record the minutes of the meetings of the chapter meetings and any other proceedings of the chapter. • To perform all duties required of secretary as outlined in your chapter procedures, Parliamentary Procedures and Common Law.

  4. Role of the Secretary • You are the official record keeper of your chapter. • Minutes • Documents • Policies/Procedures • Legal Documents to

  5. Secretary Specific Materials • Obtain and Review the state and chapter bylaws • Obtain and Review the state and chapter policies and procedures • Officer job description • Goals and objectives from the last year (strategic plan)

  6. Secretary Specific Materials • Status reports for ongoing projects • Obtain minutes of the meetings of the chapter meetings and any other proceedings of the chapter from the previous year(s) • Financial records/budgets

  7. ENA Specific Materials • ENA Bylaws • http://www.ena.org/about/bylaws/Pages/Default.aspx • ENA Procedures • http://www.ena.org/statecouncils/reports/Pages/StateToolKit.aspx • #8 (must be logged in) • ENA Strategic Plan • http://www.ena.org/statecouncils/reports/Pages/StateToolKit.aspx • #9a (must be logged in)

  8. TX ENA Specific MaterialsTexas ENA Bylaws, standard operating procedures and strategic plans- Can be found on Texas ENA websiteat www.txena.org- under Texas state council

  9. Taking Minutes • There is no perfect or right way to take minutes. • Minutes are meant to be an objective recording of the events of the meeting. • Leave emotions out of minutes. • Try to keep minutes just based on facts.

  10. Taking Minutes • How much to put in?? • Do you include discussion points? • Motions and votes only?

  11. Taking Minutes • Resources • State council online resource center • State council list serve • Networking

  12. Taking Minutes • Pearls • Some find columnar format easy to use. • Accurately capture every motion. • Accurately capture votes. • Record names of votes?

  13. Specific Policies • Every state council or chapter should have certain policies: • Conflict of Interest • Record Retention • Document Destruction • Investment Policy • Travel Reimbursement • Chapter Creation/Dissolution

  14. Recommended Reading • Robert’s Rules of Order Newly Revised 10th Edition • Robert’s Rules of Order Newly Revised In Brief • A Great Meeting Needs a Great Secretary

  15. Questions?

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