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MMOVE Mobility Management oVer Europe

MMOVE Mobility Management oVer Europe. Steering Advisory Group 1 Technical Working Group 1 Brighton & Hove February 2009. MMOVE. Programme Tuesday 24 February 1200 Brighton & Hove presentations 1430 Steering Advisory Group/ Technical Working Group 1800 Close 1930 Dinner. MMOVE.

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MMOVE Mobility Management oVer Europe

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  1. MMOVE Mobility Management oVer Europe Steering Advisory Group 1 Technical Working Group 1 Brighton & Hove February 2009

  2. MMOVE Programme Tuesday 24 February 1200 Brighton & Hove presentations 1430 Steering Advisory Group/ Technical Working Group 1800 Close 1930 Dinner

  3. MMOVE Programme Wednesday 25 February Separate meetings 09:00-11:30 SAG1 TWG members on guided walking tour of Brighton and Hove and Royal Pavilion Lunch 12:30-14:45 TWG1 SAG members on guided walking tour of Brighton and Hove and Royal Pavilion 14:45-15:15 Joint SAG TWG Next Steps

  4. MMOVE- Overview: Success! Interreg IVC European Regional Development Fund Promotes interregional exchange to support regional policy Innovation and Environment Circa 500 applications 35 applications approved

  5. Interreg IVC aims Improve the effectiveness of regional development policies Contribute to economic modernisation and increased competitiveness of Europe … by… Enabling exchange of experiences and knowledge Matching less experienced with more advanced regions Ensuring transfer of identified good practice into mainstream programmes

  6. MMOVE Overview Interreg IVC 1st call Budget: 1.9 million euro 75/85% ERDF November 2008-October 2011 11 partners

  7. MMOVE Mobility Management oVer Europe Aims To improve the effectiveness of sustainable mobility policies implemented by local authorities in small and medium sized cities in Europe and improve awareness amongst regional level policy makers of the importance of supporting these sustainable mobility policies within regional development frameworks.

  8. MMOVE Mobility Management oVer Europe Objectives • To identify and exchange good practices in sustainable mobility policies for small and medium sized towns. • To assess the transferability of best practices in order to identify their critical success factors. • To provide a common methodology for mobility management policies. • To improve awareness of innovative mobility management methods that have low investment and large impact in terms of changing citizens’ mobility patterns. • To provide European small and medium sized municipalities with a tool to advocate for their needs with regional governments (providing policy recommendations). • To provide a tool that will support policy-makers in their mobility management planning across Europe.

  9. MMOVE 11 Partners • *Reggio Emilia (IT) – Lead Partner • Regione Marche (IT) • *Ulm (DE) • *Girona (ES) • *Varberg (SE) • *Molndal (SE) • *Kavala (GR) • Volos (GR) • *Brighton & Hove (UK) • Bydgoszcz (PL) • Razlog (BU)

  10. Activities Identification of Best Practice Study Visits Feasibility studies to transfer BP Network meetings Policy recommendations Regional Stakeholder meetings Online mobility toolbox Priorities communication & awareness raising traffic management and control public & collective transport MMOVE

  11. MMOVE Products targeted specifically at medium sized cities • Collection of good practices • Study visit reports • Feasibility studies on transferability of policies • On-line Mobility Management Toolbox • Toolbox Manual • Project website • Communication & dissemination materials • Media coverage

  12. MMOVE Team: Lead Partner: Reggio Emilia Reggio Nel Mondo: Serena Foracchia Nubia Tagliaferro Patrizia Marani Municipality: Cllr Paolo Gandolfi Alessandro Meggiato External Experts: Aurora

  13. MMOVE Team Component 3 Leader Marche Region/ SVIM Paolo Pasquini Giovanni Romanini Erika Fulgenzi Annalisa Paccapelo

  14. MMOVE Workplan

  15. MMOVE Activities and Outputs Best Practice Study (30 BPs) Start: February 2009 Complete report and presentation: September 2009 Template for collection Foundation for Study Visits and Toolbox Budget 24,000 euros Led by Marche Region, in collaboration with ICOOR

  16. MMOVE Activities and Outputs 6 Study Visit and Reports • Partner cities and beyond • Each partner has 6500 euros to participate • Start December 2009 • Complete February 2010 • Network meeting to exchange results (around April 2010)

  17. MMOVE Activities and Outputs Feasibility Studies • To transfer best practice • 1 per partner • Semester 5 (July- December 2010) • 40,000 euro per partner (EE or staff) • Network meeting to exchange results • Use results to influence policy

  18. MMOVE Management Structure Joint Technical Secretariat Lead Partner Components 1-2-3 Steering Advisory Group Technical Working Group Steering Committee Secretariat

  19. MMOVE 2009 Workplan

  20. MMOVE Kick Off Meeting 31 March – 2 April 2009 Reggio Emilia, Italy Programme ideas • DAY 1: 31 March 2009 • Welcome • Icebreaker / Networking • MMOVE –Overview– introduction and discussion • Mobility tour of Reggio Emilia (on bicycles?) • Partner presentations (following a pre determined template) • Reception and Networking Dinner

  21. MMOVE Kick Off Meeting DAY 2: 1 April Partnership Agreement, Budget & Shared Cost Methodology Workplan for 2009 - presentation and discussion Communications (including a workshop) Claims and Monitoring System – introduction Claims and monitoring 1:1 sessions for finance and monitoring officers (20 minutes each) Mini Study Visit Dinner DAY 3: 2 April Expert presentation (eg EPOMM) Best Practice Study (including a session to reply to questions on the Best Practice template) First discussion of exchange and feasibility study phases Conclusions and Next steps 2009

  22. MMOVE Kick off • Programme • Timing • Logistics • Participation- numbers/officers

  23. MMOVE SAG 1 Wednesday 25th February Finance and Claims Audit Shared cost methodology Partnership Agreement Evaluation Communications Policy

  24. MMOVE SAG 1 Finance and Claims Administration and Monitoring Officer Patrizia Marani to lead Guidance will include IVC guidelines, report forms and timetable KO meeting training and 1:1 sessions Claims for preparation costs + Semesters 1 and 2 (Italian LP – no IVC authority) Close monitoring – quarterly mechanism

  25. Claims and monitoring system Interreg JTS Lead Partner Reggio Emilia Project Partner 6 Monthly Claims Jan-Jun & Jul-Dec ERDF Payments In arrears 15 February & 15 August after First Level Control

  26. Claims and monitoring system Timely and accurate JTS templates Patrizia report forms and timesheets (start now!) Actual, defrayed and eligible expenditure In euros using average monthly rate Audit http://ec.europa.eu/ budget/inforeuro/

  27. MMOVE Claims

  28. MMOVE Finance Partnership Agreement and Shared Cost Methodology Shared costs in CP2 Methodology options: Patrizia to lead on agreement Partnership Agreement timetable- needs partners to verify then sign (Nubia to lead) Training and guidance at KO

  29. MMOVE Evaluation Budget 27,000 euros in RE External Expertise Aims to • Collate participant feedback • Give action oriented recommendations • Report in semesters 3, 5 and 6 to coincide with Study Visit, Feasibility and Final stages

  30. MMOVE Communications Component 2 Communication and Dissemination Led by Reggio Emilia Communications Plan Workshop at Network meeting 2 Website and logo DVD Photography Print materials Toolbox manual Local and regional events

  31. MMOVE Communications

  32. MMOVECommunications Key Outputs by semester and component

  33. MMOVE Communications The Communication plan is a document which will set the: • objectives • audiences • messages and contents • instruments • tactics which will allow an effective, efficient, shared, coordinated, planned and widely disseminated communication during the entire length of the project

  34. MMOVE Communications Objectives • to encourage the exchange of ideas and results • to coordinate the communication actions and activities in a recognizable way, linked to the project and to the mobility policies of the different involved partners • to encourage a change in local and regional mobility policies • make citizens aware in everyday mobility choices

  35. MMOVE Communications Audiences • project partners • local and regional stakeholders • mobility experts and planners • mobility local and regional authorities policy makers • mobility networks • citizens

  36. MMOVE Communications Key messages and contents To be defined and presented during the Kick Off meeting. Tactics • Appointment of a communication officer by the Lead Partner in RE who will coordinate all the activities • Communication instruments immediately recognizable linked to the MMOVE project • Identification of instruments which will ease the exchange of ideas and results • Simplification of results for citizens

  37. MMOVE Communications Instruments • shared communication plan • communication workshops • media coverage (Press releases, press conferences, articles, etc.) • technological instruments (website, blogs, e-bullettins, DVD, photos) • periodical local, regional (and 1 EU) events and final event • brochures, leaflets, etc. • toolbox manual

  38. MMOVE SAG/TWG 1 Next steps • General • Send out definitive final versions of AF and simplified budget plus explanation of changes made during approval of conditions • Circulate all powerpoints from SAG/TWG • In future send a reminder of what papers have been sent and store on project website • Partnership Agreement • Nubia to circulate the PA draft and ask each partner 1) to start checking the doc with lawyers (if required) 2) who will be the signatory on the PA • Aim to get PA signed at KO- maybe too ambitious- need to get 11th partner confirmed and Shared Cost methodology agreed as annex- if possible bring signed PA to KO- to start the collection. • Nubia to give 14 day deadline to Bydgoszcz MMRC for reply- and get RE Mayor to write. • Volos to informally ask Lodz Uni contact at municipality

  39. MMOVE SAG/TWG 1 Next steps • KO Meeting • Agreed programme- start 1200 on 31 March end 1200 2 April • Day 2 technical issues will be SC- Finance, Claims, Communications, Website • Registrations will go out by 27 February • Ask partners if they wish to invite politicians- RE could organise special session on Day3- deadline to respond • Consider holding a special network meeting for politicians towards the end of project • Give partners a checklist for preparation- who should attend, what they need to prepare • Invite EPOMM/PIMMS Transfer representatives • Organise a TWG meeting at same time • Keep it motivational as well as training/management processes • Invite the JTS • Invite Gehl as expert speaker • Volunteers for chairing?

  40. MMOVE SAG/TWG 1 Next steps • Finance and Claims • Partners have some flexibility to transfer money between budget lines and components BUT must ask RE first so they can control overall balance up to 10% flexibility rule • Patrizia to: • Circulate proposed shared cost methodology with a draft email to national FLC – to seek approval within 4 weeks • Circulate link to Interreg IVC website with Country Specific Information and the IVC Programme Manual • Seek agreement from non eurozone partners on the preferred euro exchange rate method • Send each partner a very simple summary of their budget- what they can spend on which activity • Clarify situation for PC1 – can it be combined with PC2? • Find out how long each partner FLC will take to certify claims – partners to check with their FLC • Consider adjusting the claims timetable to get ‘first in the queue’ at FLCs- e.g end reporting period 1 month earlier • Ask JTS to consider staggering the claims timetable (!)

  41. MMOVE SAG/TWG 1 Next steps • Evaluation • Draft specification to be developed and circulated by Nubia to SAG for comment • Partners can propose potential external contractors • Brief presentation and discussion in SC at KO • Evaluator to be appointed in Semester 3 • Candidates should be interviewed and should attend SC/Network meetings • Nubia will monitor core outputs/ indicators. Evaluator should look at these materials , also set up , collate and analyse participant feedback, give qualitative info on both mobility and management issues. • Reports can be used as evidence for exit or forward funding

  42. MMOVE SAG/TWG 1 Next steps • Communications • Key messages and plan to be developed for KO and discussed • Website- draft spec to be presented and discussed at KO- • Audiences : 1) public 2) partners 3)mobility professionals 4) local and regional government • Links to all partner sites • Contract to be by open procurement- Volos expressed interest • Needs to have technical capacity for webstream and online toolbox- either database or interactive game • Needs an exit strategy – perhaps Eurotowns site • Professional photography, press conference and first filming at KO • MMOVE to send a representative to 1) IE Bages project meeting, Spain May 2) EPOMM conference, San Sebastian, May.

  43. MMOVE SAG/TWG 1 Next steps • SV • Partners can decide which SVs to attend and how many people to send. • There can be more than 6 SVs – they could be smaller and take other forms, eg staff exchange, round table • Dates- consider extending the timetable for SV- • TWG Methodology • Be clear about ambitions- 11 partners BP- not the perfect model for all cities • Often qualitative info- which practice requires a lot of investment or faces resistance- which policies are more effective or used more in smaller cities- turn these into simple indicators • Claudio to check data/indicators are compatible with standard EU measurements and Eurostat. • Claudio to circulate TWG methodology discussion notes and additional indicators.

  44. SAG/TWG • Next Steps • Next meetings • TWG 2 at KO meeting • SAG 2 and TWG3 combine with BP network week 42 0r 43 Oct 19rd in Girona- to be confirmed at Eurotowns EC meeting on 4 March • Remote working also - online, email or tel conferencing

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