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Chapter 2: Planning

This guide outlines key steps for planning a Human Resource Management System (HRMS) project, from establishing the project team to obtaining support. Learn about defining system requirements, performing feasibility analysis, and overcoming challenges. Ensure the success of your HRMS project by following these comprehensive planning steps.

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Chapter 2: Planning

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  1. Chapter 2: Planning

  2. Planning steps • Establishing project team • Defining system requirements • Performing feasibility analysis • Obtaining support for the HRMS

  3. Step1:Establishing project team • Team leader • Direct responsibility for turning human resources automation into reality • Tasks : • Requirement definition • Feasibility analysis

  4. Planning and design issues • Quality information • High system functionality • Sufficient input, processing, output capability • User appropriateness

  5. Quality information • Planning process succeed only if developers maximize the quality of data incorporated into and created by the system being deigned. • Criteria : • Reliable information • Timely information • Comprehensive • Readable • Significant and relevant

  6. functionality • Modularity • Building block approach to system creation with separate module for each HR application • Utility function • System support capabilities (graphics, word processing) should be identified through requirement definition • Integration and interfacing • Integration and interfacing existing equipment and programs with the new system

  7. input, processing capability • Speed • Efficiency • Information retrieval • Data integrity • DB size and format

  8. output capability • Printing and report design • Security • Distribution needs

  9. User appropriateness • User sophistication • Coding • Documentation

  10. Step2:Defining system requirements • Techniques • Evaluating current system • Evaluating another system • User interview and survey • Business systems analysis • Scenario analysis • Prototyping

  11. Step3:Performing feasibility analysis • Provide estimate of time and cost, not guarantee • Technical evaluation (functional ,technological aspects) Team determines specific technological approaches to meet req. • Administrative evaluation: investigates the impact of org. structure and resource availabilities on the flowing • Staffing ; Training ; vendors ;Schedule • Economic evaluation establish costs, benefits and values of the (existing and proposed ) systems • Cost (acquisition and development, operation, implementation) • Benefit (direct saving cost avoidance intangible benefits) • Economic: calculation of cost and benefit under other considerations

  12. Step4:Obtaining support for the HRMS • Convincing managers to support the project • Proving evidence through cost-benefit analysis in F.S • Unexpected problems: • Unexpected employee turnover • Lack of vital information • Poor communication • Lack of understandings • Changing management demand • New security and privacy • New government regulations

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