Experienced Clerk’s Panel

1. Experienced Clerk’s Panel Wednesday, July 24, 2019

2. Topics of Discussion 1.        Gloria Leija, City Clerk, City of Casa Grande – Presentation on Overview of Nomination Process Offered to Candidates. 2.       Sherry Aguilar, City Clerk, City of Surprise - Elections Communications with Candidates, Mayor & Council, City Departments, different types of  social media during the election process. 3.       Darcie McCracken, City Clerk, City of Goodyear – Succession Planning 4. Open Discussion - If a candidate makes a request for specific documents, are these documents provided to all candidates? What’s your process.

3. Communication and the Elections Processhttps://www.youtube.com/watch?v=3FfaPhCKZew&feature=youtu.be

4. Candidate Nomination Process – Casa Grande Formal Presentation • Know your Community Phone-a-Friend

5. Candidate Nomination Process – Casa Grande Formal Presentation • Who do you contact? City Clerk’s Office • Disclosure Statement

6. Candidate Nomination Process – Casa Grande Formal Presentation • Offices to be filled • Mayor • Three Council Seats • Council Meeting Dates

7. Candidate Nomination Process – Casa Grande Formal Presentation • Method used to determine who is elected • Offer an example • City of Surprise method for districts • Qualifications to run for Mayor and Council • Charter City Requirements

8. Candidate Nomination Process • What to include when filing • Nomination Paper • Petition • Financial Disclosure • Statement of Organization • Political signs

9. Elections Communication • Different Types of Communication: • City or Town Newsletter – The Surprise Progress • Notify Me List – E-Mail Notifications • City or Town Website • City Clerk’s Office – Information Brochure • Social Media – Facebook, Twitter, local newspapers, etc. • Incumbent/Candidate Communications • City Clerk Report at Council Meetings

10. Voter Outreach Displays throughout Community

11. Communication Methods • Facebook/Twitter Posts • Information Center

12. City Clerk’s Office Brochure

14. Candidate and Incumbent Communication • We are not your attorney • We are not your employee • We are not your priest or therapist • We will not take a side • We are your best source of information • Any question that may have a general interest to all candidates will be shared with all

15. Ask the audience • How do you address candidate questions?

16. 50-50 • Raise your hand if you include others in your election planning • Raise your hand if you don’t trust anyone to help you

17. Who do you trust?

18. Building Trust • When asked a question - you don’t have to answer immediately (most of the time) • Take the time to get the correct answer • Share the answers with staff (FAQs) • Have staff sit in when you have the important conversations

19. No woman (or man) is an island • Build your team – even if it’s a team of one • Share your FAQs with other departments to ensure the same message is being delivered

20. You are not alone!!!! • Phone a Friend (don’t use listserve for sensitive questions) • Ask the audience (without shopping around for an opinion) • 50-50 – What works for you and your community

21. When it’s done - Celebrate!